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HomeMy WebLinkAboutContract 57056-A2CSC No. 57056-A2 AMENDMENT NO. 2 TO CITY OF FORT WORTH CONTRACT No. 57056 This Amendment is entered into by and between the City of Fort Worth (hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Dealers Electrical Supply Company ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on January 27, 2022, the Parties entered into City Secretary Contract 57056 to provide electrical supplies ("Agreement/Contract"); WHEREAS, on February 21, 2022, the City executed a contract amendment to increase the total compensation up to One Million Seven Hundred Thousand Dollars ($1,700,000.00); WHEREAS, on September 23, 2022, the City executed the first renewal to City Secretary Contract 57056; WHEREAS, the Parties wish to amend the Agreement to increase the total compensation amount; NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement shall not exceed One Million Eight Hundred Thousand Dollars ($1,800,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH: By: William Johnson (Fe 28, 202316:52 CST) Name: William Johnson Title: Assistant City Manager Date: Feb 28, 2023 APPROVAL RECOMMENDED: to Lauren Prieur (Feb 25, 2023 09:23 CST) Name: Lauren Prieur Title: TPW Interim Director ATTEST: to Name: Jannette Goodall Title: City Secretary <Refl: Dealers Electrical S ly By: Name: Daryl Donaldson Title: Vice President — Sales & Marketing Date: January 11, 2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. LIM Name: Brandon Callicoat Title: TPW Superintendent APPROVED AS TO FORM AND LEGALITY: Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0064 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and Council Communication DATE: 02/14/23 M&C FILE NUMBER: M&C 23-0064 LOG NAME: 13P AMEND BB657-21 COOP ELECTRIC SUPPLIES CB TPW SUBJECT (ALL) Authorize Execution of an Amendment to City Secretary Contract No. 57056 with Dealers Electrical Supply Co. and an Amendment to City Secretary Contract No. 57057 with Elliott Electric Supply Inc. for Electrical Supplies to Increase the Combined Annual Amount by $1,800,000.00 for the Transportation and Public Works Department for an Annual Amount Not to Exceed $3,500,000.00, and Authorize One One -Year Renewal for the Same Annual Amount, Using BuyBoard Cooperative Contract 657-21 RECOMMENDATION: It is recommended that the City Council authorize the execution of an amendment to City Secretary Contract No. 57056 with Dealers Electrical Supply Co. and an amendment to City Secretary Contract No. 57057 with Elliott Electric Supply Inc. for electrical supplies to increase the combined annual amount by $1,800,000.00 for the Transportation and Public Works Department for an annual amount not to exceed $3,500,000.00, and authorize one one-year renewal for the same annual amount, using BuyBoard Cooperative Contract 657-21. DISCUSSION: The Transportation and Public Works Department (TPW) requested that the Purchasing Division assists with amending agreements under Mayor and Council Communication (M&C) 22-0109 to increase the annual amount by $1,800,000.00 for an annual amount not to exceed $3,500,000.00. The increase will be used to purchase electrical parts and supplies to maintain Transportation and Public Works facilities. These agreements will also still be available to all other City Departments. The maximum amount allowed under this agreement citywide will be $3,500,000.00, however, the actual amount used will be based on the need of the department and the available budget. BuyBoard Contract No. 657-21 has a term through November 30, 2023. The Request for Offer for BuyBoard Contract No. 657-21 was published on January 27, 2021, and responses were opened on June 17, 2021. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. The agreement may be renewed for up to one additional one-year term, in accordance with the terms of the BuyBoard Contract. Should BuyBoard elect to exercise the renewal options, the City will do the same. State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the change order. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office W. Reginald Zeno 8517 William Johnson 5806 Originating Business Unit Head: Anthony Rousseau 8338 Lauren Prieur 6035 Additional Information Contact: Anthony Rousseau 8338 Charles Benson 8063