HomeMy WebLinkAboutContract 58286-R1CSC No. 58286-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
February 28, 2023
Schneider Electric Buildings Americas, Inc.
Attn: Shawn Hanrahan
1650 West Crosby Rd.
Carrollton, TX 75006
Re: Contract Renewal Notice
Contract No. CSC No. 58286 (the "Contract")
Renewal Term No. l: April 1, 2023 to March 31, 2024
The above referenced Contract with the City of Fort Worth expires on March 31, 2023 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.IIOV/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
AN, or,
IL rof
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
=Y OF FORT WORTH
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Y: Dana Burghdoff (Mar 3, 202 :51 CST)
name: Dana Burghdoff
title: Assistant City Manager
APPROVAL RECOMMENDED:
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By: Christopher Harder (Mar 3, 2023 07:26 CST)
name: Christopher Harder
Title: Water Department Director
ATTEST:
By:
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[dame:
Jannette S. Goodall
Title:
City Secretary
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Schneider Electric Buildings Americas, Inc.
By:
Name: Shawn Hanrahan
Title: General Manager, Dallas Branch
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: -�&"Akl."
Name: Patty J i i son
Title: Contract ervices Administra or
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jeremy Anato Mensah
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0904
Date Approved: 11/8/2022
Form 1295 Certification No.: 2022-935810
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 11/8/2022 REFERENCE **M&C 22- LOG NAME
NO.: 0904
CODE: P TYPE: CONSENT PUBLIC
HEARING:
K
FoR_ T� � i
13P COOP TECHNOLOGY
INTEGRATION & SECURITY
SYSTEMS AW WATER
NO
SUBJECT: (ALL) Authorize a Purchase Agreement with Schneider Electric Buildings Americas, Inc. in
an Annual Amount of $250,000.00 and Authorize Four, One -Year Renewal Options for the
Same Annual Amount for Facility Technology Integration & Security System Services for
the Water Department Using OMNIA Partners Cooperative Contract No. R220703
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with Schneider Electric
Buildings Americas, Inc. in an annual amount of $250,000.00 and authorize four, one-year renewal
options for the same annual amount for Facility Technology Integration & Security System
Services for the Water Department using OMNIA Partners cooperative contract No. R220703.
DISCUSSION:
The Water Department contacted the Purchasing Division to enter into an agreement with Schneider
Electric Buildings Americas, Inc., under OMNIA Partners Cooperative Contract No. R220703, for
Facility Technology Integration & Security System Services. Services include security system
equipment, installation, and maintenance services for security cameras, access controls and security
monitoring systems at Water and Wastewater Treatment Plant facilities.
Staff recommends executing an agreement with Schneider Electric Buildings Americas, Inc., using
OMNIA Partners Cooperative Contract No. R220703. This cooperative agreement has a term through
March 31, 2025 with options to renew for up to two (2) additional one (1) year periods. The Request
for Proposal for OMNIA Partners (Region 4 Education Service Center) RFP No. 22-07 was submitted
in January 2022. Cooperative contracts offer fixed discounts. Staff reviewed the pricing and
determined it to be fair and reasonable.
Funding is budgeted in the Other Contractual Services accounts of the Water and Sewer
Department's Operating Fund and in the 2021 HSGP LETPA and 2021 HSGP projects within the
Grants Operating Federal Fund through Homeland Security Awards 4128102 & 4125902, managed
by the Fire Department, as appropriated.
Upon City Council approval, this agreement shall begin upon execution and expire March 31, 2023.
This agreement may be renewed for four, additional, one-year terms. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to
satisfy the City's obligations during the renewal term.
State law provides that a local government purchasing an item under a cooperative purchase
agreement satisfies any state law requiring that the local government seek competitive bids for
purchase of the item. Omnia contracts are competitively bid to increase and simplify the purchasing
power of government entities across the State of Texas.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund and in the Grants Operating Federal Fund for the
2021 HSGP and 2021 HSGP LETPA projects to support the approval of the above recommendation
and execution of the purchase agreement. Prior to an expenditure being incurred, the Water and Fire
Departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department A cc ount Project Program Activity Budget References Amount
ID I ID I I Year l (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID l Year (Chartfield 2)
Submitted for City Manager's Office by_ Reginald Zeno (8517)
Dana Burghdoff (8018)
Originating Department Head: Reginald Zeno (8338)
g g—p Chris Harder (5020)
Additional Information Contact: Anthony Rousseau (8338)
Alyssa Wilkerson (8357)
ATTACHMENTS
1295 Form Schneider Electric Buildings America Inc pdf (CFW Internal)
13P COOP TECHNOLOGY INTEGRATION & SECURITY SYSTEMS AW WATER funds availability pdf (CFW Internal)
FID TABLE -Schneider Coop MC.pdf (CFW Internal)
SAMs Report -Schneider Electric Buildings Americas, Inc.pdf (CFW Internal)
CERTIFICATE OF INTERESTED PARTIES FORM 1295
iofi
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business,
2022-935810
Schneider Electric
Carrollton, TX United States
Date Filed:
09/20/2022
2 Name of govemniemal entity or state agency Ilim is a party to the contract for which the form is
being filed.
City of Fort Worth
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Network Room/Operator Area CCT
Security equipment and installation
Nature of interest
4 Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling I
Intermediary
Hanrahan, Shawn
Carrollton, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Shawn Hanralian and my dale of birth is 04/24/1985
My address is 1650 W Crosby Carrollton TX 75006 USA
(street) (city) (stale) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Dallas County County, State of Texas on the 21 day of September 20 22
(month) (year)
v, ERICA ANN MUTCHLER
S Notary ID #131145312
My Commission 25 2 Expires Signature of authorized agent of contracting business entity
� June 25, 2025 9 9 9 Y
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us version v3.l..Lyiimcuc