HomeMy WebLinkAboutContract 54364-A4CSC No. 54364-A4
FOURTH AMENDMENT TO CITY SECRETARY CONTRACT NO. 54364
WHEREAS, the City of Fort Worth ("City") and Center for Transforming Lives
("Agency") made and entered into City Secretary Contract No. 54364 ("Contract");
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development (HUD) through the Community Development Block Grant ("CDBG)
Program, Program No. B- 19-MC-48-001 0, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, City has received an additional allocation of CDBG grant monies under the
Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as
"CDBG-CV";
WHEREAS, Agency was selected to use CDBG-CV funds for an emergency rental
assistance program to serve individuals and families, 100% of whom must be low and moderate
income;
WHEREAS, pursuant to Section 3 of the Agreement, the contract may be extended if such
extension is necessary for completion of the program and is authorized, and the Agency is
requesting an amendment to extend the term of the agreement through June 30, 2023, as reflected
in the attached amended Exhibit A;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of
the budget, subject to written approval by the Director of the City's Neighborhood Services
Department;
WHEREAS, the Agency requested a budget amendment from the City in order to adjust
multiple line item amounts, as reflected in the attached amended Exhibit B;
WHEREAS, City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT "A" — PROGRAM SUMMARY attached to the Contract and EXHIBIT
"B" — BUDGET attached to the Contract are hereby deleted and replaced in their
entirety with EXHIBIT "A" and EXHIBIT "B," Revised 03/01/2023, attached
hereto.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 4 to CSC No. 54364 Page 1
Center for Transforming Lives (CDBG-CV)
II.
Unless otherwise specified, this amendment is effective as of March 1, 2023, and the
Agency may request reimbursement for allowable costs directly related to implementation
CDBG CV funds.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 4 to CSC No. 54364 Page 2
Center for Transforming Lives (CDBG-CV)
ACCEPTED AND AGREED:
CENTER FOR TRANSFORMING LIVES
By: Carol Klocek (Mar24, 202310:46 CDT)
Carol Klocek, Chief Executive Officer
ATTEST:
Jannette Goodall, City Secretary
M&Cs: 20-0330 and 20-0471
1295 Certification No. 2020-622397
Date: June 23, 2020
RECOMMENDED:
By:y
Victor Turner, Neighborhood Services Director
CONTRACT COMPLIANCE MANAGER:
CITY OF FORT WORTH
By:
Fernando Costa, Assistant City Manager
APPROVE AS TO FORM AND
LEGALITY:
By: cv
Jessika Williams, Assistant City Attorney
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
i
Charletta Moaning, Sr. Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 4 to CSC No. 54364 Page 3
Center for Transforming Lives (CDBG-CV)
CENTER FOR TRANSFORMING LIVES
EMERGENCY RENTAL ASSISTANCE
REVISED
PROGRAM SUMMARY
(CDBG-CV)
MARCH 13, 2020 to June 30, 2023
PERIOD
EXHIBIT "A"
PROGRAM SUMMARY
$1,006,358
AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program will provide all services related to administering the Emergency Rental Assistance
program for eligible Fort Worth families who have been impacted by COVID-19 and have incomes
at or below 80% of the area median income, including eligible participants discharging from the
Center for Transforming Lives' rapid rehousing (RRH) program. Participants will be required to
provide documentation of the impact of COVID on their household and pay no more than 30% of
their income toward their rental cost. Services will include up to six months of rental or mortgage
assistance and economic mobility services for 215 households. Case Management for eligible
discharging RRH families include economic mobility services which consist of financial
education, budget management, credit improvement, and career readiness services to assist clients
with short and long-term financial sustainability. Participants taking advantage of the economic
mobility services will have the opportunity to redirect up to 30% of their income to savings instead
of rent or mortgage costs.
CDBG-CV funds will be used to pay for the salaries and fringe benefits program employees. The
number of staff (to including fringe benefits) will increase to assist with the additional service needs
for mortgage clients, but overall budget will not increase. Costs of the program will include staff
mileage, office supplies for program employees, purchase hardware with accessories software,
telephone, cleaning supplies, and direct assistance for rental or mortgage assistance. CDBG-CV
funds may also be used to cover employment -related costs for participants receiving career
coaching (Certifications, Trainings, Uniforms, Technology, and Supplies for career coaching). No
funding will be paid directly to participants.
To the extent possible, applications will be accepted electronically to ensure social distancing.
Agency will utilize as many forms of media possible to communicate with clients ensuring social
distancing until further notice. In -person options will be on a case -by -case basis to increase access
for families in need.
Amendment No. 4 to CSC No. 54364
Center for Transforming Lives (CDBG-CV)
Agency's Program office and services will be available at 512 W. 4ch Street, Fort Worth, TX 76102,
Monday through Friday, 8:00 AM to 5:00 PM. Some evening and weekend hours may be offered
based on applicant needs.
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each):
Regulatory Citation(s): 24 CFR 576.104, 24 CFR 576.105, and 24 CFR 576.106
REGULATORY CLASSIFICATION:
Coronavirus Aid, Relief, and Economic Security Act of 2020
In addition, Agency must document client eligibility for CARES Act assistance by maintaining
records of client need directly related to and/or caused by the Coronavirus Pandemic, as well as
other eligibility documentation further described in Exhibit "A" — Program Summary.
Agency will maintain documentation that 100% of clients served are income eligible.
PROGRAM GOALS:
Minimum Number of Clients to be Served: The Program must serve a minimum of 215
Unduplicated Clients as shown by the monthly reports on Attachment III.
Amendment No. 4 to CSC No. 54364
Center for Transforming Lives (CDBG-CV)
EXHIBIT "B" - BUDGET
PROGRAM PERSONNEL
Account
Grant Budget
Increase
Decrease
Salaries
1001
$
103,214.61
$
784.60
$
$
103,999.21
FICA
1002
$
7,568.13
$
50.20
$
$
7,618.33
Life/Disability Insurance
1003
$
-
$
-
Health/DentalInsurance
1004
$
9,472.84
$
108.32
$
9,581.16
Unemployment -State
1005
1 $
973.56
$
-
$ (185.27)
$
788.29
Worker's Compensation
1006
$
764.38
$
2.40
$
766.78
Retirement o,
SUPPLIES AND SERVICES
1007
$
1,414.40
$
22.65
$
1,437.05
Office/Program Supplies
2001
$
896.30
$ 722.30
$
174.00
Postage
2002
$
-
$
-
Marketing/PrintingMarketing/Printing
2003
$
72.40
$
72.40
Computers
2004
$
274.90
1
1
$
274.90
Books
MISCELLANEOUS
l�ff
Contract Labor (City needs copy of
contract before expenses can be
reimbursed)
2005
3001
$
-
I
$
$
-
-
Food Supplies
3002
$
-
Teaching Aids
3003
$
-
Craft Supplies
3004
$
Field Trip Expenses
3005
$
Mileage
3006
S
$
Other O
3007
$
OtherO
3008
$
FACILITY AND UTILITIES
Telephone
4001
$
317.91
$ 20.00
$
297.91
Electric
4002
$
-
Gas
4003
$
Water and Wastewater
4004
$
Solid Waste Disposal
4005
$
Rent (City needs copy of lease before
expenses can be reimbursed)
4006
$
Cleaning Supplies/PPE
4007
$ 174.00
$ 174.00
Other(Hotspot & WiFi)
4008
$ -
$ -
LEGAL, FINANCIAL AND
INSURANCE
Fidelity Bond or Equivalent
5001
$
Directors and Officers
5002
$
General Commercial Liability
5003
$
Other()
5004
$ -
DIRECT ASSISTANCE
Other (Mortgage/Rental Assistance)
AM,
6000
$ 871,808.29
$ 6,114.38
$ 877,922.67
Other (Direct Assistance for
Employment Related Costs:
certifications, uniforms, supplies,
technology, etc.)
6001
$ 9,406.28
$ (6,154.98)
$ 3,251.30
BUDGET TOTAL
$ 1,006,358.00
$ 7,082.55
$ (7,082.55)
$ 1,006,358.00
FUNDING A: Private (Fundraising/Foundations/Corporations)
FUNDING B: HUD CoC
FUNDING C: Directions Home
FUNDING D: Other City of Fort Worth CDBG-CV Funding
The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line
item budget represented on the first page of this EXHIBIT `B" -Budget. The information reflected in the tables is to be considered part of the terms and conditions of the
Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to
make changes to EXHIBIT 'B" - Budget is April 30, 2023
SALARY DETAIL -PROGRAM PERSONNEI
Position Title
Annual Salary
Est. Percent to Grant
Amount to Grant
Economic Mobility Program Coordinator
$ 48,000.00
124%
$ 59,677.97
Financial Coach/EM Coach
$ 46,500.00
8%
$ 3,850.91
Career Coach/EM Coach
$ 46,500.00
1%
$ 403.27
Case Manager
$ 44,000.00
0%
$
Asset Building Program Manager(previously Economic Mobility Services
$ 65,000.00
17 %
$ 11,111.62
Program Assistant
$ 42,000.00
60 %
$ 25,148.43
Director for Economic Mobility
$ 92,000.00
4%
$ 3,807.01
TOTAL
$ 384,000.00
27 %
$ 103,999.21
FRINGE DETAIL -PROGRAM PERSONNEL
Percent of Payroll
Annual Amount
Est. Percent to Grant
Amount to Grant
Program Coordinator - FICA
7.65 %
$ 3,672.00
129%
$ 4,738.36
Program Coordinator - SUTA
0.50 %
$ 240.00
254 %
$ 610.17
Program Coordinator - Health and Dental
13.54 %
$ 6,500.40
87 %
$ 5,677.99
Program Coordinator - Retirement
2 %
$ 960.00
102 %
$ 981.99
Program Coordinator - Work Comp
1.25%
$ 600.00
84 %
$ 504.26
Financial Coach/EM Coach - FICA
7.65 %
$ 3,557.25
6%
$ 214.32
Financial Coach/EM Coach - SUTA
0.5 %
$ 223.20
0%
$
Financial Coach/EM Coach - Health and Dental
13.98 %
$ 6,500.40
3%
$ 185.35
Financial Coach/EM Coach - Retirement
2 %
$ 930.00
17 %
$ 161.04
Financial Coach/EM Coach - Work Comp,
1.25%
$ 581.25
5%
$ 29.72
Career Coach/EM Coach - FICA
7.65 %
$ 3,557.25
1%
$ 29.67
Career Coach/EM Coach - SUTA
0.5 %
$ 223.20
0%
$
Career Coach/EM Coach - Health and Dental
13.98 %
$ 6,500.40
1%
$ 55.00
Career Coach/EM Coach - Retirement
2 %
$ 930.00
0%
Career Coach/EM Coach - Work Comp,
1.25%
$ 581.25
1%
$ 4.91
Case Manager - FICA
7.65 %
$ 3,366.00
0%
Case Manager - SUTA
0.5 %
$ 220.00
0%
Case Manager - Health and Dental
14.77 %
$ 6,500.40
0%
Case Manager - Retirement
2 %
$ 880.00
0%
Case Manager - Work Comp
1.25%
$ 550.00
0%
Asset Bldg PM MS M - FICA
7.65 %
$ 4,972.50
16%
$ 787.17
Asset Bldg PM MS M - SUTA
0.32 %
$ 208.00
30%
$ 62.53
Asset Bldg PM MS M - Health and Dental
10.00 %
$ 6,500.40
11%
$ 703.54
Asset Bldg PM EMS M - Retirement
2 %
$ 1,300.00
10 %
$ 127.88
Asset Bldg PM (EMS Mgr) - Work Comp
1.25%
$ 812.50
14%
$ 113.86
Prog Asst - FICA
7.65 %
$ 3,213.00
50 %
$ 1,598.16
Prog Asst - SUTA
2.86%
$ 1,201.20
10 %
$ 115.59
Prog Asst - Health and Dental
15.48 %
$ 6,500.40
42 %
$ 2,728.65
Prog Asst -Retirement
7.00%
$ 2,940.00
0%
$
Prog Asst -Work Comp
1.25%
$ 525.00
19%
$ 101.79
Dir EM - FICA
7.65 %
$ 7,038.00
4%
$ 250.65
Dir EM - SUTA
2.86%
$ 2,631.20
0%
$
Dir EM - Health and Dental
7.07 %
$ 6:500.40
4%
$ 230.64
Dir EM - Retirement
7.00%
$ 6440.00
3 %
$ 166.14
DnEM -Work Comp1.25%
$ 1,150.00
1 1%
$ 12.24
TOTAL
I $ 65,280.60
1 31 %
$ 20,191.62
SIIPPLTF.S AND SF.RVTCF.S
Total Budget
Est. Percent to Grant
Amount to Grant
Laptop & Accessories
$ 2,600.00
11 %
$ 274.90
Office supplies - $80/staff/month*3.1 FIE
$ 6,656.00
3 %
$ 174.00
Printer
$ 250.00
0%
$
Software for Electronic Processes - estimated $300/month
$ 3,600.00
0%
$
Marketin & Printing$
2,000.02
4%
$ 72.40
TOTAL
$ 15,106.00
3 %
$ 521.30
MISCELLANEOUS
Total Budget
Est. Percent to Grant
Amount to Grant
Mileage - 610 miles/month *2.5 FTE * 57.5 cents/mile
$ 10,522.50
0%
$
TOTAL
$ 10,522.50
0%
1 $
FACILITY AND UTILITIES
Total Budget
Est. Percent to Grant
Amount to Grant
Telephone - $50 purchase,$30/month
$ 820.00
36 %
$ 297.91
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Gleam Su lies- $20/month * 3.6 FTE
$ 864.00
20 %
$ 174.00
Other Hots of & WiFi- $50 purchase, $10/month
$ 340.00
0
TOTAL
$ 2,024.00
1 23 %
S 471.91
LEGAL. FINANCIAL AND INSURANCE
Total Budget
Est. Percent to Grant
Amount to Grant
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Other
TOTAL
$
S
DIRECT ASSISTANCE
Total Budget
Est. Percent to Grant
Amount to Grant
Rental/Mortgage assistance
$ 732,862.20
100 %
$ 877,922.67
Direct assistance for employment -related costs
(certifications, uniforms, supplies, technology, etc.)
$ 9,406.30
100 %
$ 3,251.29
TOTAL
$ 742,268.50
S 881,173.96
TOTAL BUDGET $ 1,219,201.60 83 % $ 1,006,358.00
$ 1,006,358.00
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
FORTWORTII
DATE: 5/19/2020 REFERENCE M&C 20- LOG NAME: 19NS CARES ACT HUDFUNDS
NO.: 0330 SUBTSAMEND1
CODE: C TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Approve a Substantial Amendment to the City's 2019-2020 Annual Action Plan for the Use
of Federal Grant Funds in the Amount of $6,810,056.00 to be Awarded by the U.S.
Department of Housing and Urban Development from the Coronavirus Aid, Relief, and
Economic Security (CARES) Act Community Development Block Grant, Emergency
Solutions Grant, and Housing Opportunities for Persons with AIDS Programs; Authorize
Amendment to Citizen Participation Plan to Reduce Public Comment Period for CARES
Act Related Activities from Thirty Days to Five Days; Authorize Execution of Related
Contracts; Adopt Attached Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council:
1. Approve a Substantial Amendment to the City's 2019-2020 Annual Action Plan for submission
to the U.S. Department of Housing and Urban Development for the use of federal grant funds
in the Amount of $6,810,056.00 to be awarded through the CARES Act Community
Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons
with AIDS programs, including allocations of grant funds to particular programs and activities
as detailed below;
2. Approve an amendment to the City's Citizen Participation Plan to reduce the public comment
period for CARES Act related activities from thirty days to five days;
3. Authorize the City Manager or his designee to execute contracts for eighteen -month terms
with the nonprofit agencies listed in Tables 1, 2 and 3 below for CARES Act Community
Development Block Grant (CDBG-CV), Emergency Solutions Grant (ESG-CV), and Housing
Opportunities for Persons with AIDS (HOPWA-CV) grant funds, contingent upon receipt of
funding and satisfactory completion of all regulatory requirements;
4. Authorize the City Manager or his designee to extend contracts for up to one year if an
agency or department requests an extension and such extension is necessary for completion
of the program, or to amend contracts if necessary to achieve program goals, provided any
amendment is within the scope of the program and complies with City policies and all
applicable laws and regulations governing the use of federal grant funds; and
5. Adopt the attached appropriation ordinance increasing the estimated receipts and
appropriations to the Grants Operating Federal Fund in the amount of $6,810,056.00
consisting of $4,360,291.00 in CARES Act Community Development Block Grant (CDBG-CV)
funds, $2,202,959.00 in CARES Act Emergency Solutions Grant (ESG-CV) funds, and
$246,806.00 in CARES Act Housing Opportunities for Persons with AIDS (HOPWA-
CV) funds, all subject to receipt of such funds.
DISCUSSION:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27,
2020 to respond to the many impacts of the COVID-19 public health emergency. The CARES Act
includes provisions to help local governments prevent, prepare for and respond to the coronavirus,
including providing for additional allocations of formula grant funds under the Community Development
Block Grant (CDBG), Emergency Solutions Grant (ESG), and Housing for Persons with AIDS
(HOPWA) programs administrated by the U.S. Department of Housing and Urban Development
(HUD). The City was notified on April 9, 2020 of awards of $4,360,291.00 in CDBG-CV funds,
$2,202,959.00 in ESG-CV funds, and $246,806.00 in HOPWA-CV funds. All of these funds must be
used to prevent, prepare for, and respond to the coronavirus.
In order to allow local governments to act quickly to use the funds, the CARES Act also provides for
certain waivers of federal statutes and regulations governing these programs, including a waiver of the
customary 30-day public comment period for Substantial Amendments to the Consolidated Plan and
Action Plan and a waiver of the standard 15\% limitation on public services activities for the CDBG
program. The CARES Act also instructed HUD to make additional awards of further CDBG-CV and
ESG-CV funds to state and local governments based on factors such as economic and housing market
disruption resulting from coronavirus, risk of transmission of the illness, number of coronavirus cases,
and rates of homelessness. It is anticipated that the second allocation of ESG-CV funds for local
governments will be announced by June 30, 2020, and the second allocation of CDBG-CV funds will
be announced later this year.
To receive the initial award of CARES Act funds from HUD, the City must revise its Citizen Participation
Plan to allow for a five-day public comment period for CARES Act related activities, and must prepare
and submit a Substantial Amendment to its 2019-20 Action Plan which tells how the CDBG-CV, ESG-
CV, and HOPWA-CV funds will be used. The proposed Citizen Participation Plan Amendment is
attached to this M&C.
On April 29, 2020, the Community Development Council (CDC) as the City's advisory body for the use
of CDBG, ESG and HOPWA funds, approved a recommendation that the City's Citizen Participation
Plan be revised to authorize a five-day public comment period for Substantial Amendments related to
the Coronavirus response. The CDC also approved a Substantial Amendment Action Plan for CARES
Act grant funds based on the following principles:
Addressing needs which HUD grant funds are uniquely qualified to meet and that other funding
sources cannot serve (housing).
Addressing the most urgent needs (food, shelter) and the needs of populations most sensitive to
COVID-19 (elderly).
Reliance on existing allocation processes and existing nonprofit partners to increase the speed and
simplicity of service delivery and to reduce administrative challenges and compliance concerns.
Consistency with local priority needs and goals previously established in the City's 2018-2022
Consolidated Plan.
Using these principles, three key activities were approved by the CDC for CARES Act funds:
emergency rental assistance, services for the elderly, and employment -related services. Emergency
rental assistance activities address both the Consolidated Plan goals for affordable housing and
homeless services and may include homelessness prevention and rapid rehousing for persons
already homeless. Services for the elderly address the Consolidated Plan goals for aging in place.
Employment -related services address the Consolidated Plan goal for poverty reduction.
The CDC also approved a two-tier process for allocation of these CARES Act funds. Tier One funds
totaling $2,546,754.00 are recommended to be awarded directly to agencies for the activities listed in
the Tables below so that services can begin as quickly as possible. Tier Two funds totaling
$2,924,143.00 ($457,664.00 in ESG-CV and $2,466,479.00 in CDBG-CV) will be awarded for the
three above -listed priority activities through a competitive Request for Proposal process that identifies
additional service -delivery partners by the end of May, for CDC review and approval in early June, and
subsequent City Council approval.
A 5-day public comment period was held from May 4, 2020 to May 10, 2020. Notice of this public
comment period was published in the Fort Worth Star -Telegram, posted on the City's website, and
distributed through the City News and other ongoing communications activities of the City Community
Engagement Office. Any comments received are maintained by the Neighborhood Services
Department in accordance with federal regulations.
A summary of funding recommendations approved by the CDC is provided below. A spreadsheet of
funding recommendations is also attached. This Substantial Amendment Action Plan for use of CARES
Act funds under the CDBG-CV, ESG-CV, and HOPWA-CV programs will be submitted to HUD following
City Council approval.
Indirect costs are not being charged to these grants, as the Neighborhood Services Department
Indirect Cost rate was zero in the City's most recent Cost Allocation Plan.
CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG-CV)
It is recommended that $4,360,291.00 of CDBG-CV funds be allocated as follows:
Emergency Rental Assistance Programs: $1,866,479.00
These funds will be awarded on a competitive basis to agencies that administer emergency rental
assistance consistent with a program model that provides up to three months of rental assistance
for households with incomes at or below 80\% of Area Median Income (AMI) who are late on their
rent or unable to pay next month's rent. Eligible clients will pay 30\% of current income toward
their rent, will provide proof of income for all household members, will provide proof of reduction
and/or loss of income due to the COVID-19 crisis; will provide a copy of their current lease; and will
obtain verification of landlord's acceptance of terms and conditions of City rental assistance.
Services for the Elderly: $300,000.00
These funds will be awarded on a competitive basis to agencies that provide services to elderly
persons to reduce their risk of COVID-19, such as in -home meals or other services, transportation,
health and wellness -related services, and the like.
Employment -related Services: $300,000.00
These funds will be awarded on a competitive basis to agencies that provide services addressing
COVID-related unemployment, such as job placement, training, coaching, and/or direct assistance
to support employment or remove barriers to employment, such as child care, certifications, work
clothing or tools, and related items.
General Administration: $872,058.00
Costs of planning for, administering, reporting on, and monitoring all activities paid for with CDBG-
CV funds.
Direct Awards to Public Services Agencies ($1,021,754.00): Contracts are recommended for the
following agencies and programs in the following amounts:
TABLE 1: CDBG-CV AGENCIES
AGENCY
PROGRAM
AMOUNT
Housing Channel
Emergency Rental Assistance
$350,000.00
Center for Transforming Lives
Emergency Rental Assistance
$350,000.00
Meals on Wheels
Home Delivery of Meals/Food
$200,000.00
Center for Transforming
Lives
Micro -Enterprise
Support
$121,754.00
TOTAL CDBG-CV CONTRACTS
$1,021,754.00
CARES ACT EMERGENCY SOLUTIONS GRANT (ESG-CV)
It is recommended that $2,202,959.00 of ESG-CV funds be allocated as follows:
Rapid Rehousing Programs: $457,664.00
These funds will be awarded on a competitive basis to agencies that provide rapid rehousing
assistance and accompanying support services to homeless persons living in shelters or on the
streets.
Administration: $220,295.00
Costs of planning for, administering, reporting on, and monitoring all activities paid for with ESG-CV
funds.
Direct Awards to Public Service Agencies: $1,525,000.00
Contracts are recommended for the followina aaencies and programs in the following amounts:
TABLE 2: ESG-CV AGENCIES
AGENCY
PROGRAM
AMOUNT
Presbyterian Night Shelter of Tarrant
Shelter Operations/Services
$230,000.00
County
True Worth Place
Day ShelterOperations/Services
$120,000.00
The Salvation Army, a Georgia
Corporation
Homelessness Prevention
$75,000.00
SafeHaven of Tarrant County
Rapid Re -Housing
$100,000.00
Day Resource Center
Rapid Re -Housing
$375,000.00
Presbyterian Night Shelter of Tarrant
County
Rapid Re -Housing
p g
$300,000.00
The Salvation Army, a Georgia Corporation
Rapid Re -Housing
$325,000.00
TOTAL ESG-CV CONTRACTS
$1,525,000.00
CARES ACT HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA-CV)
It is recommended that $246,806.00 of HOPWA-CV funds be allocated as follows:
City's Neighborhood Services Department Community Action Partners (CAP) Program, Tenant Based
Rental Assistance (TBRA) $77,332.00
Grant Administration: $14,808.00
Costs of planning for, administering, reporting on, and monitoring all activities paid for with
HOPWA-CV funds.
Direct Awards to Public Service Agencies: $154,666.00
Contracts are recommended for the following agencies and progams in the following amounts:
TABLE 3: HOPWA-CV AGENCIES
AGENCY
PROGRAM
AMOUNT
Tarrant County Samaritan
Supportive Services, Facility -Based
$77,333.00
Housing, Inc.
Housing Operations, Administration
Short Term Rent Mortgage and Utility
AIDS Outreach Center
Assistance, Supportive Services,
$77,333.00
Administration
TOTAL HOPWA-CV
$154,666.00
CONTRACTS
All figures have been rounded to the nearest dollar for presentation purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department will be
responsible for the collection and deposit of funds due to the City. Prior expenditures being incurred the
Neighborhood Services Department has the responsibility to validate the availability of funds prior to an
expenditure being made. These are reimbursement grants.
TO _
Fund Department Account �Dj
ect Program Activity Budget Reference # Amount
�� _ Year (Chartfield 2)
FROM _m_ __ctProgr_
Fund epartent nt AccouProjeam Activity Budget Reference # u Amont
�DID� ID� Year Chartfield 2
Submitted for City Ma ager's Office by_ Fernando Costa (6122)
Originating Department Head: Victor Turner (8187)
Additional Information Contact:
Barbara Asbury (7331)
ATTACHMENTS
19NS CARES ACT HUDFUNDS SUBTSAMEND1 REC5.docx
CARES Act Citizen Participation Plan Amendmt 5day final.docx
CARES Act Proposed Budget Allocations.xlsx
CITY COUNCIL AGENDA
DATE: 6/23/2020 REFERENCE **M&C 20- LOG NAME:
NO.: 0471
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORTWORTII
�.
19NS CARES ACT HUDFUNDS
TIER2 AWARDS
NO
SUBJECT: Authorize the Acceptance of Award of Federal Grant Funds in the Amount of
$2,924,143.00 from the U.S. Department of Housing and Urban Development Coronavirus
Aid, Relief, and Economic Security (CARES) Act Community Development Block Grant
and Emergency Solutions Grant Funds, and Authorize Execution of Related Contracts
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council:
1. Authorize the acceptance award of federal grant funds in the amount of $2,924,143.00 from the
U.S. Department of Housing and Urban Development Coronavirus Aid, Relief, and Economic
Security (CARES) Act for programs detailed below;
2. Authorize the City Manager or his designee to execute contracts with the agencies listed in Tables i
and 2 below for up to eighteen -month terms for Coronavirus Aid, Relief, and Economic Security
(CARES) Act Community Development Block Grant (CDBG-CV) and Emergency Solutions Grant
(ESG-CV) funds, contingent upon receipt of funding and satisfactory completion of all regulatory
requirements; and
3. Authorize the City Manager or his designee to extend contracts for up to one year if an agency
requests an extension and such extension is necessary for completion of the program, or to amend
contracts if necessary to achieve program goals, provided any amendment is within the scope of
the program and complies with City policies and all applicable laws and regulations governing the
use of federal grant funds.
DISCUSSION:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020 to
respond to the many impacts of the COVID-19 public health emergency. The CARES Act includes provisions
to help local governments prevent, prepare for and respond to the Coronavirus, including providing for
additional allocations of formula grant funds under the Community Development Block Grant and Emergency
Solutions Grant programs. The City was notified on April 9, 2020 of the award, consisting of $4,360,290.00
in CDBG-CV funds and $2,202,929.00 in ESG-CV funds.. All funds must be used to prevent, prepare for,
and respond to the coronavirus.
On May 19,2020, City Council approved a Substantial Amendment to the City's 2019-20 Action Plan for U.S.
Department of Housing and Urban Development (HUD) grant funds stating how these CARES Act grant
funds were to be used, and amended the City's Citizen Participation Plan to reduce public comment periods
for CARES Act funds from 30 days to five days as authorized by the CARES Act (M&C 20-0330). This 5-day
public comment period was held from May 3, 2020 to May 9, 2020. Notice of this public comment period
was published in the Fort Worth Star -Telegram, posted on the City's website, and distributed through the City
Community Engagement Office. Any comments received are maintained by the Neighborhood Services
Department in accordance with federal regulations.
The Substantial Amendment to the Action Plan for CARES Act funds was based on the following guiding
principles as approved on April 29, 2020 by the Community Development Council (CDC):
Addressing needs which HUD grant funds are uniquely qualified to serve and that other funding sources
cannot serve (housing).
Addressing the most urgent needs (food, shelter) and the needs of populations most sensitive to the
Coronavirus (elderly).
Reliance on existing allocation processes and existing nonprofit partners to increase the speed and
simplicity of service delivery and to reduce administrative challenges and compliance concerns.
Consistency with local priority needs and gods previously established |nthe City)s2O18-2O3O
Consolidated Plan.
Using these principles, three key activities were approved 6mdl CDC for the use ofCARES Act funds:
emergency rental assistance, services for the elderly, and employment related services. Emergency rental
assistance activities address both the affordable housing and homeless services Consolidated Plan goals
and may include homelessness prevention and rapid rehousing for persons already homeless. All
emergency rental assistance programs funded with CARES Act funds will provide up to three months rental
payments for income eligible applicants, and will require tenants pay no more than 30 percent of their
income towards their rent. Services for the elderly address the Aging in Place Consolidated Plan
goal. Employment -related services address the Poverty Reduction Consolidated Plan goal.
The O
totaling $2,546,754.00 were awarded to activities and agencies through M&C 20-0330 (which also
appropriated the entire award of $6,810,056.00). Tier Two funds totaling $2,924,143.00 ($457,664.00 in
ESG-CV and $2,466,479.00 in CDBG-CV) were to be allocated through a competitive Request for
Proposal (RFP) with the goal of identifying additional service delivery partners by the end of May. The
responses to the Tier Two RFP were received on May 25, 2020. The CDC reviewed the proposals and
approved recommendations for additional CARES Act funding awards on June 3, 2020.
As authorized by the CARES Act, for all COBG-CV, E8G-CV,and HQPWA-CV contracts, the Effective Date
for reimbursement of eligible costs will be March 13, 2020, the date of the declaration of national
emergency due to COVID-19, provided such costs have been documented to have been incurred to
prevent, prepare for, orrespond tothe Coron8viruePandemic.
A summary of these Tier Two funding recommendations approved by the CDC is provided below. /\
spreadsheet offunding recommendations ioalso attached.
CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT., Tier 11 (CDBG~K%V)
It is recommended that the $2.400.479.00 of C(]B{3-CV funds be awarded for public service agency
contracts aefollows:
TABLE 1: CDBG-CV` AGENCIES
AGENCY
PROGRAM
AMOUNT
Housing
Channel
Emergency Rental Assistance
$350,000.00
Center for
Transforming
Emergency Rental Assistance
$656,358.00
Lives
Meals on
Wheels, Inc.
of Tarrant
Home Delivery of Meals/Food
$100,000.00
County
Family
Pathfinders, of
Tarrant
Emergency Rental Assistance
$375,000.00
County
The
Presbyterian
Night Shelter
Clean Slate Employment Services
$160,000.00
of Tarrant
County, Inc.
Recovery
Resource
Employment Services for Veterans
$54,900.00
Council
Sixty and
Meal Delivery Program
$200,000.00
Better, Inc.
Tarrant
County
Samaritan
Emergency Rental Assistance
$200,000.00
Housing, Inc
The Salvation
Army
Emergency Rental Assistance
$250,000.00
The Women's
Center of
Tarrant
County, Inc.
Employment Services
$120,221.00
TOTAL
CDBG-CV
$2,466,479.00
CONTRACTS
CARES ACT EMERGENCY SOLUTIONS GRANT (ESG-CV)
It is recommended that the $457,664.00 ESG-CV funds be awarded for public service agency contracts as
follows:
TABLE 2: ESG-CV AGENCIES
AGENCY
PROGRAM
AMOUNT
The Presbyterian Night
Shelter of Tarrant County, Inc.
Rapid Re -Housing
$200,000.00
Center for Transforming Lives
Rapid Re -Housing
$257,664.00
TOTAL ESG —CV
$457,664.00
CONTRACTS
All figures have been rounded to the nearest dollar for presentation purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, adoption of the attached
appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as
appropriated, of the Grants Operating Federal Fund. These are reimbursement grants. The Neighborhood
Services Department has the responsibility to validate the availability of funds prior to an expenditures being
made.
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Victor Turner (8187)
Additional Information Contact: Barbara Asbury (7331)
ATTACHMENTS