HomeMy WebLinkAboutContract 56870-A3AMENDMENT NO. 3 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
OLD HEMPHILL DROP-OFF STATION
SCRAP METAL AREA MODIFICATIONS
STATE OF TEXAS 56870-A3
CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Elements of Architecture, Inc., (Consultant)
made and entered into City Secretary Contract No. 56870 (The Contract) which was
admiratively authorized for $39,410.00 for design services and did not include the
reimbursable expenses as noted in Consultant's proposal, the 17th day of December,
2021, for Scrap Metal Area Modifications at the Old Hemphill Drop -Off Station; and
Amendment No. 1 was administratively executed in the amount of $3,200.00 for
reimbursable expenses that were inadvertently omitted in the Consultant's proposal;
and Amendment No. 2 was administratively executed in the amount of $55,801.00 for
modifications to the construction documents for additional scope of work; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for construction administration and estimating services;
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design & construction administration services for the Old
Hemphill Drop -Off Station. The cost of this additional services is $9,092.00
including $1,000.00 in additional reimbursable expenses. The scope of services
is described more fully in Elements of Architecture, Inc.'s Letter dated December
8, 2022 (Revised) subject: Proposal for A/E Services — Hemphill Scrap Metal
Yard — Amendment #3, Add Sery 02 — Additional CA and Cost Estimate.
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "C". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "C". However, the total fee paid by the City shall not
exceed a total of $107,503.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW - Standard Agreement for Professional Services AMENDMENT (Rev. 20Mar2O2O) Page 1 of 2
EOA, Inc. - Old Hemphill DOS Scrap Metal Area Modifications, PMD2021-08 March 2023
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
8l
administration of this contract, including
By:
Dana Burghdoff(M r31,20 :32CDT)
ensuring all performance and reporting
Name:
Dana Burghdoff, AICP
requirements.
Title:
Assistant City Manager
Date:
Mar 31, 2023
By.
Name: Niki Watts
Approval Recommended:
Title: Sr Capital Projects Officer
fs) -1,
Approved as to Form and Legality:
By:
Steve o ke (Mar 30, 2023 09:36 CDT)
Name: Steve Cooke
Title:
Director, Property Management Dept.
'
�444oann�
f°.
B
Attest:
�,o
Name: John B. Strong
o ~o o�=°d
dvo o e
Title: Assistant City Attorney
dp�o0o.
00*�
TEXASo
Contract Authorization: February 28, 2023
By:
naaboa
M&C: M&C 23-0165
Name: Jannette Goodall
Title:
Acting City Secretary
VENDOR:
Elements of Architecture, Inc.
By:
Name:
Title:
Date:
I
Debbie Fulwiler, AIA
President
M a r 24, 2023
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW - Standard Agreement for Professional Services AMENDMENT (Rev. 20Mar2O2O) Page 2 of 2
EOA, Inc. - Old Hemphill DOS Scrap Metal Area Modifications, PMD2021-08 March 2023
ELEMENTS
of architecture
December 8, 2022 - REVISED
Mr. Alfonso Meza
City of Fort Worth
401 West 13th Street
Fort Worth, TX 76102
Re: Proposal for A/E Services — Hemphill Scrap Metal Yard — Amendment #3
Add Sery 02 — Additional CA and Cost Estimate
ATTACHMENT"C
Dear Alfonso;
Elements is pleased to provide to you this Additional Services proposal for A/E services associated with the
Scrap Metal Yard for increasing the pavement areas as discussed in site meetings on March 24, April 19, June
16 and various communications. These services include providing a cost estimate as well as the additional CA
Phase services needed for this additional effort. We have defined our additional scope of services beyond the
original project scope as follows:
SCOPE OF SERVICES
Opinion of Probable Construction Cost - Provide at 95% submittal documents
Construction Administration Phase
1. Estimated 4 additional Shop Drawing submittal reviews
2. Estimated 6 additional RFI Clarification to Docs
3. Estimated 2 additional OACs/Site Visits making a total of 10 OAC Meetings
Exclusions and Qualifications to This Proposal:
1. Proposals for civil, structural and cost estimating consultants are attached with the information included as
if provided within this proposal.
2. The anticipated construction administration fee is based on an eight -month construction duration. If these
phases extend beyond these anticipated schedules, we will provide a proposal for these extended
services.
PROPOSED FEE
Labor
We propose to provide our services as identified in this proposal for the lump sum amount as follows. This
amount is in addition to our original proposal.
Page 1 of 2
Elements of Architecture, Inc. 11201 6'h Avenue, Suite 100, Fort Worth, Texas 76104 1 817.333.2880
Additional CA Phase Services $ 4,544
Architectural 2300
Structural 2040 x 1.1 = 2244
Construction Cost Estimating (3,225 x 1.1) 3,548
LABOR TOTAL ADD SERV 02 $ 8,092
Expenses
Reimbursable expenses are in addition to the labor fees listed above and include costs incurred as required for
the project such as printing costs, etc. Additional Expenses are estimated at $1,000. These will be invoiced
based on costs incurred with a 10% markup for processing.
If you have any questions or need to discuss, please call me. Thank you for this opportunity to provide additional
services to you and we look forward to working with you on this project.
Sincerely,
Debbie Fulwiler, AIA
President
Attachments: Structural Engineering Proposal by RLWA (9-19-2022)
Cost Estimating Proposal by Riddle & Goodnight (9-28-2022)
Page 2 of 2
Elements of Architecture, Inc. 11201 6'h Avenue, Suite 100, Fort Worth, Texas 76104 1 817.333.2880
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, February 28, 2023 REFERENCE NO.: **M&C 23-0165
LOG NAME: 21 OLD HEMPHILL DROPOFF STATION SCRAP METAL YARD IMPROVEMENTS
SUBJECT:
(CD 8 / Future CD 9) Authorize Amendment to an Architectural Services Contract with Elements of
Architecture, Inc., in the Amount of $68,093.00 for a Total Contract Amount of $107,503.00 for Scrap Metal
Yard Improvements for the Old Hemphill Drop -Off Station
RECOMMENDATION:
It is recommended that the City Council authorize amendments to an Architectural Services Contract with
Elements of Architecture, Inc. in the amount of $68,093.00 for a total contract amount of $107,503.00 for
the design for Scrap Metal Yard improvements at the Old Hemphill drop-off station.
DISCUSSION:
The City of Fort Worth's Code Compliance Department has four existing Drop -Off Stations to serve the
City. The existing facilities are the Brennan, Old Hemphill Road, Hilshire and the Southeast Drop -Off
Stations. These improvements will include the addition of a new retaining wall, fencing and the design for
a reinforced pavement parking lot for heavy equipment use, scrap metal storage and associated
landscaping and irrigation of the area at the Old Hemphill Road location.
Elements of Architecture, Inc., is one of five pre -approved architectural firms selected through a
competitive Architectural Design Agreement selection process. Elements of Architecture was
administratively contracted to assist with the Planned Development District modifications required for all
Drop -Off Stations. This Mayor and Council Communication (M&C) is to authorize amendments to the
original contract amount from $39,410.00 to $107,503.00 which includes the amendments in the
Architecture & Engineering Services on the table below:
Old Hempill Road Drop Off Station
Totals
Architectural & Engineering Design Services Base
$ 39,410.00
Contract
Amendment 1 (Reimbursable Costs)
$ 3,200.00
Amendment 2 (Revision of Construction
Documents & Scope of Work Changes)
$ 55, 801.00
Amendment 3 (Construction Administration)
$ 9,092.00
Design Pha
1$107,503.00
Construction Estimate
Project Administration Costs: Project Management,
Materials Testing, Contingency, etc.)
$ 55,000.00
Estimated Construction Cost
1$450,000.00
Construction Phase Total
$505,000.00
PROJECT TOTALII$612,503.00
Funding is budgeted in the Code Compliance Department"s Solid Waste Capital Projects Fund for the
purpose of funding the Drop Off Station Improvements project, as appropriated.
Waiver of Building Permits - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort
http://apps.cfwnet.org/ecouncil/printmc.asp?id=30792&print=true&DocType=Print 3/22/2023
Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non -City personnel on
property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is
for action under a contract that will be or has been approved by City Council with notes in the contract
packages stating the fee is waived."
Business Equity - Elements of Architecture, Inc. is in compliance with the City's Business Equity
Ordinance by committing to 35\% MWBE participation on this project. The City's MWBE goal on this
project is 35\%.
Old Hemphill Drop -Off Station is located in COUNCIL DISTRICT 8 / FUTURE COUNCIL DISTRICT 9 and
will serve Fort Worth residents in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance Certifies that funds upon approval of the recommendations, funds are available in
the current operating budget, as previously appropriated, in the Solid Waste Capital Projects fund. Prior to
an expenditure being incurred, the Code Compliance Department has the responsibility to validate the
availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fund
Department Account Project ProgramActivity
Budge
Reference #
mount
ID ID
Year
(Chartfield 2)
FROM
Fund
Department
Account
Project ProgramActivity
Budget
Reference #
mount
ID
ID
Year
(Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office bv: Dana Burghdoff (8018)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Nikita Watts (3659)
ATTACHMENTS
1. 20230119 Old Hemphill Rd FID Table.xlsx (CFW Internal)
2. 21 OLD HEMPHILL DROPOFF STATION SCRAP METAL YARD IMPROVEMENTS funds
availability.pdf (CFW Internal)
3. 21OLD HEMPHILL DROPOFF STATION SCRAP METAL YARD IMPROVEMENTS Updated FID.xlsx
(CFW Internal)
4. Form 1295 Certificate 100990378 executed.pdf (CFW Internal)
5. PMD2021-08 CompMemo 1.27.23 GV signed.pdf (CFW Internal)
6. SAM Elements of Architecture Inc.pdf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=30792&print=true&DocType=Print 3/22/2023