HomeMy WebLinkAboutContract 59161CSC No. 59161
FORT WORTH
CITY OF FORT WORTH
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and
through its duly authorized Assistant City Manager, and Veoci Inc. ("Vendor"), a Delaware corporation,
and acting by and through its duly authorized representative, each individually referred to as a "party" and
collectively referred to as the "parties."
1. Scope of Services. Vendor hereby agrees to design and implement a Software as a Service
process and platform for the collection and tracking of FAR 139 Airfield Operations and Maintenance
Activities, including licenses, training, professional services, and annual support ("Services"), which are set
forth in more detail in Exhibit "A," attached hereto and incorporated herein for all purposes.
2. Term. This Agreement begins on the date signed by the Assistant City Manager below
("Effective Date") and expires twelve (12) months after ("Expiration Date"), unless terminated earlier in
accordance with this Agreement ("Initial Term"). City will have the option, in its sole discretion, to renew
this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s)
(each a "Renewal Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total compensation
under this Agreement will not exceed an annual amount of One Hundred Thousand and
00/100 Dollars ($100,000.00). Vendor will not perform any additional services or bill for expenses incurred
for City not specified by this Agreement unless City requests and approves in writing the additional costs
for such services. City will not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time
and for any reason by providing the other party with 30 days' written notice oftermination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds
are appropriated by City in any fiscal period for any payments due hereunder, City will
notify Vendor of such occurrence and this Agreement will terminate on the last day of the
fiscal period for which appropriations were received without penalty or expense to City of
any kind whatsoever, except as to the portions of the payments herein agreed upon for which
funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
teiniinated prior to the Expiration Date, City will pay Vendor for services actually rendered
up to the effective date oftermination and Vendor will continue to provide City with services
requested by City and in accordance with this Agreement up to the effective date of
termination. Upon termination of this Agreement for any reason, Vendor will
provide City with copies of all completed or partially completed documents
prepared under this Agreement. In the event Vendor has received access to City
Information or data as a requirement to perform services hereunder, Vendor will
return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
Vendor Services Agreement OFFICIAL RECORD page 1 1
CITY SECRETARY
FT. WORTH, TX
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts ofinterest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. The City acknowledges that Vendor may use products,
materials, or methodologies proprietary to Vendor. The City agrees that Vendor's provision
of services under this Agreement shall not be grounds for the City to have or obtain any rights
in such proprietary products, materials, or methodologies unless the parties have executed a
separate written agreement with respect thereto. Vendor, for itself and its officers, agents and
employees, agrees that it will treat all information provided to it by City ("City Information") as
confidential and will not disclose any such information to a third party without the prior written
approval of City.
5.2.1 Proprietary rights. City shall not: (i) modify, copy or create
derivative works based on the Veoci Program or Service ("Service" means Veoci's
provision of the Veoci Program for Access and use by City via http://veoci.com); (ii) frame
or mirror any content forming part of the Veoci Program or the Service, other than on City's
own intranets or otherwise for its own internal business purposes in accordance with the
Agreement; (iii) reverse engineer the Veoci Program or the Service; or (iv) access or use
the Veoci Program or the Service to build a competitive product or service, or copy any
ideas, features, functions or graphics of the Veoci Program or the Service. Consultant shall
own any and all rights to, and may use or incorporate into the Service, any suggestions,
enhancements, recommendations or other feedback provided by the City or its users relating
to the operation of the Service.
5.3 Public Information Act. City is a government entity under the laws ofthe State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City
in identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after
fmal payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including but not limited to, all electronic records, ofVendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
Vendor Services Agreement Page 12
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City, its officers, agents, servants and employees, and Vendor, its officers,
agents, employees, servants, contractors, and subcontractors. Vendor further agrees that nothing
herein will be construed as the creation of a partnership or joint enterprise between City
and Vendor. It is further understood that City will in no way be considered a Co -employer or a Joint
employer of Vendor or any officers, agents, servants, employees, contractors, or subcontractors. Neither
Vendor, nor any officers, agents, servants, employees, cat -actors, or subcontractors of Vendor will be entitled
to any employment benefits from City. Vendor will be responsible and liable for any and all payment and
reporting of taxes on behalf of itself and any of its officers, agents, servants, employees, contractors, or
contractors.
8. Liability and Indemnification.
8.1 EXCEPT FOR DEATH OR BODILY INJURY AND VENDOR'S INDEMNITY
OBLIGATIONS IN THIS SECTION 8, VENDOR'S LIABILITY FOR DIRECT DAMAGES,
LOSS OR LIABILITY FOR ANY CAUSE, AND REGARDLESS OF THE FORM OF ACTION
OR AGGREGATION OF ACTION WILL BE LIMITED TO THE DOLLAR AMOUNT OF THE
CONTRACT.
8.2 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS,PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AIID ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(,S) OR OMISSION(5), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.3 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AID EMPLOYEES, FROMAND AGAINSTANYAND ALL CLAIMS
OR LAWSUITS OFANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTY DAMAGE OR LOSS (I -Iva UDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFIlh) AND/OR PERSONAL
INJURY, INCL UDING DEATH, TO ANYAIVD ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS
8.4 INTELLECTUAL PROPERTYINDEMNIFICATION Vendor agrees
to defend, settle, or pay, at its own cost and expense, any claim or action against
City for infringement of any patent, copyright, trade mark, trade secret, or similar
property right arising from City's use of the software and/or documentation in
accordance with this Agreement, it being understood that this agreement to defend,
settle or pay will not apply if City modifies or misuses the software and/or
documentation. So long as Vendor bears the cost and expense of payment for claims
or actions against City pursuant to this section, Vendor will have the right to conduct
the defense of any such claim or action and all negotiations for its settlement or
compromise and to settle or compromise any such claim; however, City will have the
Vendor Services Agreement Page 13
right to fully participate in any and all such settlement, negotiations, or lawsuit as
necessary to protect City's interest, and City agrees to cooperate with Vendor in doing
so. In the event City, for whatever reason, assumes the responsibility for payment of
costs and expenses for any claim or action brought against City for infringement
arising under this Agreement, City will have the sole right to conduct the defense of
any such claim or action and all negotiations for its settlement or compromise and to
settle or compromise any such claim; however, Vendor will fully participate and
cooperate with City in defense of such claim or action. City agrees to give Vendor timely
written notice of any such claim or action, with copies of all papers City may receive
relating t h e r et o . Notwithstanding the foregoing, City's assumption of payment of costs
or expenses will not eliminate Vendor's duty to indemnify C i t y under this Agreement. If
the software and/or documentation or any part thereof is held to infringe and the
use thereof is enjoined or restrained or, if as a result of a settlement or compromise,
such use is materially adversely restricted, Vendor will, at its own expense and as
City's sole remedy, either: (a) procure for City the right to continue to use the
software and/or documentation; or (b) modify the software and/or documentation
to make it non -infringing, provided that such modification does not materially
adversely affect City's authorized use of the software and/or documentation;
or (c) replace the software and/or documentation with equally suitable, compatible,
and functionally equivalent non -infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably
available to Vendor terminate this Agreement, and refund all amounts paid to Vendor
by City, subsequent to which termination City may seek any and all remedies available
to City under law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement other than to iPrime Services Pvt Ltd and Hristov Development
without the prior written consent of City. If City grants consent to an assignment, the assignee will
execute a written agreement with City and Vendor under which the assignee agrees to be bound
by the duties and obligations of Vendor under this Agreement. Vendor will be liable for all
obligations of Vendor under this Agreement prior to the effective date ofthe assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations o f Vendor under this Agreement a s such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting policies
of the following types and minimum coverage limits that are to be in effect prior to commencement of any
Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000•
$2,000,00O•Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Vendor Services Agreement Page 14
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non -owned.
(c) Worker's Compensation: Statutory limits according to the Texas
Workers' Compensation Act or any other state workers' compensation laws
where the Services are being performed
Employers' liability
$100,000•- Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000•- Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to
the Commercial General Liability (CGL) policy, or a separate policy specific
to Professional E&O. Either is acceptable if coverage meets all other
requirements. Coverage must be claims -made, and maintained for the duration
of the contractual agreement and for two (2) years following completion of
services provided. An annual certificate of insurance must be submitted to City
to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies
must name City as an additional insured thereon, as its interests may appear.
The term City includes its employees, officers, officials, agents, and volunteers
in respect to the contracted services.
(b) The workers' compensation policy must include a Waiver of
Subrogation
(Right of Recovery) in favor of
City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction
in limits of coverage mustbe provided to City. Ten (10) days' notice
will be acceptable i n the event of non-payment of premium. Notice must
be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the Fort Worth City Attorney at the same
address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating ofA-
VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If the
rating is below that required, written approval of Risk Management is required.
Vendor Services Agreement Page 15
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all
required insurance will be delivered to the City prior to Vendor proceeding
with any work pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that
in the performance of its obligations hereunder, it will comply with all applicable federal, state and local
laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement will
also comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, oulinances, roles or regulations, Vendor must immediately desist from
and correct the violation.
12. Non -Discrimination Covenant. Vendor, for itself its personal representatives, assigns,
contractors, subcontractors, and successors in interest, as part ofthe consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, 0 R SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this A g r e e m e n t will b e
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
To CITY: To VENDOR
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
Veoci Inc.
Attn: Legal Department
195 Church Street, 14" Floor
New Haven, CT 06510
Facsimile: NIA
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of theperson's
employer. Notwithstanding the foregoing, this provision will not apply to an employee of either party
who responds to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution ofthis Agreement,
City does not waive or surrender any of its governmental powers or immunities.
Vendor Services Agreement Page 16
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term
or provision ofthis Agreement or to exercise any right granted herein does not constitute a waiver of
City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on
any future occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the
laws ofthe State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant
to this Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions will not in any way
be affected or impaired.
19. Foree_Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts ofGod; acts ofthe public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any court, board, department, commission, or agency
of the United States or of any States; civil disturbances; other national or regional emergencies; or any
other similar cause not enumerated herein but which is beyond the reasonable control of the Party
whose performance is affected (collectively, "Force Majeure Event"). The performance of any such
obligation is suspended during the period of and only to the extent of such prevention or hindrance,
provided the affected Party provides notice of the Force Majeure Event, and an explanation as to how it
prevents or hinders the Party's performance, as soon as reasonably possible after the occurrence ofthe
Force Maj eure Event, with the reasonableness of such notice to be determined by the City in its sole
discretion. The notice required by this section must be addressed and delivered in accordance with Section
13 ofthis Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, will not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision ofthis Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of
this Agreement or the Exhibits.
22. Amendments/ Modifications/ Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which
is executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes, be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of
Vendor Services Agreement Page 17
this warranty within thirty (30) days from the date that the services are completed. In such event, at
Vendor's option, Vendor will either (a) use commercially reasonable efforts to re -perform the services
in a manner that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the
nonconforming services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility
Upon request by City, Vendor will provide City with copies of all 1-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement.
Vendor must adhere to all Federal and State laws as well as establish appropriate procedures and
controls so that no services will be performed by any Vendor employee who is not legally eligible
to perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS,
SUBCONTRACTORS, OR AGENTS. City, upon written notice to Vendor, will have the right to
immediately terminate this Agreement for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published, displayed, or produced
in conjunction with the services provided under this Agreement (collectively, "Work Product"). Further,
City will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other
proprietary rights in and to the Work Product. Ownership of the Work Product will inure to the benefit
of City from the date of conception, creation or fixation of the Work Product in a tangible medium of
expression (whichever occurs first). Each copyrightable aspect ofthe Work Product will be considered a
"work -made• for -hire" within the meaning of the Copyright Act of 1976, as amended. If and to the
extent such Work Product, or any part thereof is not considered a "work -made -for -hire" within the
meaning ofthe Copyright Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive
right, title and interest in and to the Work Product, and all copies thereof and in and to the copyright,
patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain,
without further consideration, free from any claim, lien for balance due, or rights ofretention thereto on
the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they
have the legal authority to execute this Agreement on behalf of the respective party, and that such
binding authority has been granted by proper order, resolution, ordinance or other authorization of the
entity. This Agreement and any amendment hereto, may be executed by any authorized representative of
Vendor. Each party is fully entitled to rely on these warranties and representations in entering into this
Agreement or any amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter
indicating changes in a company name or ownership must be accompanied with supporting legal
documentation such as an updated W-9, documents filed with the state indicating such change, copy of
the board of director's resolution approving the action, or an executed merger or acquisition agreement.
Failure to provide the specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is
for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with
Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with
a company for goods or services unless the contract contains a written verification from the company
that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The
Vendor Services Agreement Page 18
terms "boycott Israel" and "company" has the meanings ascribed to those terms in Section 2271 of the
Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature
provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not
boycott Israel during the term of the Agreement.
30. Prohibition on Boycotting Energy Companies. Vendor acknowledges that in accordance
with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, $
2, the City is prohibited from entering into a contract for goods or services that has a value of $100,000
or more that is to be paid wholly or partly from public funds ofthe City with a company with 10 or more
full• time employees unless the contract contains a written verification from the company that it: (1)
does not boycott energy companies; and (2) will not boycott energy companies during the term ofthe
contract. The terms "boycott energy company" and "company" have the meaning ascribed to those
terms by Chapter
2274 ofthe Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, $2. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does
not boycott energy companies; and (2) will not boycott energy companies during the term of this
Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 ofthe Texas Government Code, as
added by Acts 2021, 87th Leg., R.S., S.B. 19, $ 1, the City is prohibited from entering into a contract for
goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public
funds of the City with a company with 10 or more full-time employees unless the contract contains a
written verification from the company that it: (1) does not have a practice, policy, guidance, or directive
that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. The terms
"discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those
terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B.
19, $ 1. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by
signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City
that Vendor (1) does not have apractice, policy, guidance, or directive that discriminates against a firearm
entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature,
which will be considered as an original signature for all purposes and have the same force and effect as an
original signature. For these purposes, "electronic signature" means electronically scanned and transmitted
versions (e.g. via pdffile or facsimile transmission) of an original signature, or signatures electronically
inserted via software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page
follows)
Vendor Services Agreement Page 19
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND
AGREED:]
City:
Vendor:
By: By:
Name: Valerie Washington Name:
Title: Assistant City Manager Title:
Date: Apr 3, 2023
#798172571_20230329
Dr. Sukhminder S Grewal
CEO
Date: March 29, 2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Title:
Kevin Gunn
Director, IT Solutions Department
Approved as to Form and Legality:
By:
Name: Taylor C. Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: N/A
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name:
Title:
Steven Vandever
Sr. IT Solutions Manager
City Secretary:
By: ra A Ksa..
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement Page 110
, veocic
EXHIBIT A
SCOPE OF SERVICES
Title: Operations Analyst
Work Phone: 336-607-6122
Email: Shoaib.quader@smithreynolds.org
Description of Work Performed: For MFR Veoci implemented a complete Airport Management
System consisting of FAR 139 Airfield Inspections, Wildlife Hazard Management, Work Order
Management, Training Record Management and integrations for Single -Sign On, NOTAMS and
Weather.
Date Work Was Performed: September 2021 - December 2021
9.0 Approach and Methodology
9.1 Scope Statement
Veoci will design and implement a process and platform for the collection and tracking of FAR
139 Airfield Operations and Maintenance activities. This will include a web -based platform that
manages the collection of documentation and records retention related to airfield inspections,
work order management, daily activity logs, wildlife hazard management and training tracking.
The proposed platform, detailed below in the list of specific deliverables, will allow the
customer to digitally gather information regarding all of these topics while allowing for the
flexible addition of additional management tools as needed.
9.2 Change Management & Governance Plan
Veoci utilizes Project Management tools that follow standard practices, such as the Project
Management Body of Knowledge (PMBOK Guide), which describes established norms,
methods, processes, and practices to ensure successful implementations and completion
across all phases of the project life cycle.
Veoci also internally uses the system's tools (i.e., Tasks, Plans, Forms, Workflows, Reports,
Dashboards, Rooms, and Calendars) to manage customer projects. These provide a venue for
planning, controlling, and coordinating projects in collaboration with all stakeholders while also
presenting a clear and consistent methodology for logging and sharing project data and
metrics to Users with permissions. Veoci's tools facilitate updating project status information in
real-time and allow for ongoing project reporting.
During project implementation, the customer may identify additional functionality. Any request
that changes the scope of the project or the functionality beyond that identified in the SOW
requires a change request and must be reviewed and approved by the project stakeholders.
Change requests are entered into Veoci via a Workflow where the impact of the proposed
change on scope, deliverables, schedule, and cost are evaluated. The project sponsor then
approves or rejects the change, a new SOW (or an SOW addendum) detailing the approved
changes is generated, and the entire process is recorded in the Change Management Log.
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 l (203) 782-5944 l rfp@veoci.com I veoci.com
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9.3 Veoci Implementation Plan
Veoci's approach to system implementation comprises five phases.The Veoci tools for Project
Management will be available to manage the project following PMP standards during all the
project phases. Individual project milestones may go through these phases independently and
in parallel, completing one project milestone while others are still in progress.
Phase 1. Requirements and Planning
During this phase, the Customer Project Lead (and/or backup), other stakeholders identified by
the customer, and the Veoci team work together to determine the project requirements,
defining details about the implementation plan, identifying the material resources and staff
(both from the customer and Veoci) needed to successfully complete the project, and creating
the overall configuration plan.
The customer will be responsible for not only communicating requirements, but also gathering
and organizing information from their internal stakeholders. The customer will provide the
Veoci team with an understanding of its organization and processes, methods, and software
applications in use that may need integration, as well as other information necessary to ensure
a successful planning phase. As indicated throughout the proposal, Veoci will compile the
requirements to implement the defined solution.
Both parties will also work together on the planning phase when the customer's team will
provide the information needed to the Veoci team for the creation of the overall plan for the
configuration of the defined solution.
Phase 2. Configuring, Piloting, and User Feedback
During this phase, the assigned Veoci Solutions Engineers will build, configure, and test the
new system as defined in the previous phase. The customer will assign personnel as required to
work with Veoci on final testing and specify any changes needed. The Veoci team will also work
with the customer's team to implement integrations with other systems if required. If
development effort is needed, any additional cost associated with integration will be assessed.
Phase 3. User Acceptance and Go -Live
During this phase, the customer will accept the system implemented. Veoci provides technical
support to the customer's Administrators and Users to complete all knowledge transfer
activities prior to the following training phase. Employees will answer Veoci team members'
questions, provide support and reviews, assist with migration and integration, and be available
for UAT (User Acceptance Testing).
Phase 4. Training
Veoci is simple, intuitive, and easy to use, so most Users need only an introductory formal
training. Neither the end users nor Administrators need a formal IT background or
programming knowledge to learn Veoci.
Our training empowers Administrators to modify and change the solution and add processes
and methods due to the no -code configuration. Veoci incorporates know-how from hundreds
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution 17
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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of thousands of Users and tens of thousands of processes over the past 11 years, during which
time the core Veoci team trained thousands of Administrators.
The SOW outlines our proposed training structure and delivery mechanisms based on our
understanding of a customer's solutions and needs. We below list possible selections for
training options but these items are not specifically included in the SOW. Our team will
propose a combination of the following:
• Remote orientation webinars recorded for later viewing
• Our online Help/Knowledge Base that is part of the Veoci platform
• Short Task and role -specific videos for end users
• Train -the -trainer sessions
• Boot Camp training sessions for Administrators that are available in -person or online
If needed, our team can develop specific training manuals for the customer with screenshots
and "How To" instructions.
An overview of Veoci knowledge resources, including webinars, Boot Camps, training courses,
and downloadable training materials, can be found at veoci.com/knowledge-resources.
Phase 5: Maintenance & Technical Support
Once Veoci has completed the Implementation Phase and the customer verifies acceptance of
the solution, the Maintenance and Technical Support Phase begins and remains in place for the
duration of the associated software licenses. Maintenance includes updates to Veoci software,
patches and fixes, and major upgrades to the platform to support operational effectiveness.
Maintenance includes only minor changes to customer -specific solutions. Technical support
includes access to Veoci resources along with continued monitoring and assistance from the
Implementation team.
Regarding maintenance, the Veoci Development team follows the agile methodology and
delivers a new version of software every few weeks. The team completes this process
transparently, and Users generally do not notice changes until their Administrators decide to
implement the new functionality. In a majority of releases, changes are small, designed to be
readily apparent, and require no training. If a change will significantly affect how Users navigate
within the platform, Veoci provides extensive advance notice and, as needed, provides
pop -ups and introductory text to facilitate adapting to the new version. New tools,
applications, or functionalities requested by the customer are not included in software updates.
New versions of the software are available to customers at no additional cost.
Veoci's technical support encompasses access to the Veoci Knowledge Base, Help Desk, and
community resources such as webinars and User groups. These resources dispense technical
advice and innovative assistance to allow the customer to resolve problems with its solution.
A team of Veoci professionals, including Solutions Engineers and Customer Service Managers
(CSMs), remain available to provide ongoing support and input as part of our commitment to
helping customers maximize the value of their solution. If a customer requires additional
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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features or significant changes to the existing solution, Veoci will respond to these requests and
bill at our standing rate for professional service hours.
9.4 Veoci Team Engagement
The Veoci team engages with each customer implementation for an average of five hours per
week until the implementation outlined in this SOW is complete with no additional fees
beyond what is included in the MSA. Engagement includes weekly meetings plus offline work
such as building solutions, project documentation, and completing software integrations.
Should a customer need an implementation to be expedited, Veoci can be flexible if we have
resources available.
The Veoci team will be available to perform the implementation, beginning at the agreed upon
start date and continuing through delivery of the completed solution. If implementation delays
occur due to lack of customer participation or cooperation, team resources may be removed
from the implementation. Team resources would then be reassigned depending on availability.
Customer Participation Vital for Implementation Success
Veoci's implementation process is highly collaborative and includes regular participation from
the customer's team. Successful delivery of an on -time solution requires that customers provide
data and information and respond to requests in a timely manner, as well as attend regular
project status meetings to provide input on the solution.
Implementations are managed from within the customer's Support and Collaboration Room
where Task management, Plans, Forms and Workflows, Reports, Dashboards, and Calendars
are integrated into the Veoci platform. These tools allow Veoci to plan, control, and coordinate
projects in collaboration with all stakeholders involved. All communications, action items, Tasks,
and meeting minutes related to the project are logged and shared in Veoci Rooms accessible
and restricted to permissioned Users. The Room Dashboards provide project status information
in real-time and allow for ongoing project reporting.
9.5 Verified Deliverables
Veoci uses the Deliverable Verification Workflow to automate the process of collecting
customer acknowledgment and acceptance of each deliverable listed in the project plan. Once
a deliverable has been built and undergone User Acceptance Testing (UAT) by the customer
and no further additions or revisions are required to complete the deliverable, Veoci will
request that the customer accept and acknowledge receipt of the deliverable. This is done
through an automated Workflow process that generates an email notification for the Customer
Project Manager to review and approve. The Project Management Dashboard displays the
status of all project deliverables. As Deliverables are accepted and become part of the
customer's Veoci solution, Veoci considers implementation complete and is available to provide
ongoing support.
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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1. Milestones and Deliverables
Fort Worth currently utilizes Veoci solutions at Meacham, Spinks and Alliance Airports.
The required solutions are identified below with details about current status and
additional options. Currently the only non -active solution is Mowing Management.
Specific deliverables have been added and are included in pricing, for all other
solutions any additional implementation pricing is optional.
1.1. FAR Part 139 Airfield Inspection
The Veoci FAR Part 139 Airfield Inspection solution has been configured for Fort Worth
and is currently in active use.
1.2. Wildlife Hazard Management
The Veoci Wildlife Hazard Management solution has been configured for Fort Worth
and is currently in active use.
1.3. Work Order Management
The Veoci Work Order Management solution has been configured for Fort Worth and is
currently in active use.
1.4. Airfield Driver Training Management
The Veoci Driver's Training Management solution has been configured for Fort Worth
and is currently in active use.
1.5. Handling and Storage of HAZMAT Management
Hazmat Management is currently being handled through the use of forms, reports and
logs for fuel, hazmat and garbage. The addition of additional management tools can
easily be configured by Fort Worth staff or by Veoci through the use of professional
service hours.
1.6. Airfield Mowing Management - Optional Additions
The Mowing Area Management Product assists Airports with adhering to FAA standards
by monitoring and controlling vegetation around the Airfield while at the same time
managing lawn maintenance resources efficiently. This product is typically integrated
with an Inspection and Work Order Management solution - both of which the City of
Fort Worth already uses. Examples of tools include color -coded mapping of field
locations and status, time tracking, task assignment, vegetation analytics and mowing
area databases.
Specific solution deliverables include:
1.6.1 Up to (2) management tools
1.6.2 Up to (5) Custom Actions such as reminders, alerts/notifications
1.6.3 (1) PDF print template
1.6.4 (1) Map asset overlay with default room mapping abilities
1.6.5 (1) Mowing Management Dashboard
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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1.7. Lease Management
The Veoci Lease Management solution has been configured for Fort Worth and is
currently in active use.
1.8. Daily Logs
Daily Logs have been configured for Fort Worth and are currently in active use.
1.9. Tenant Compliance and Lease Enforcement Tracking
Tenant Compliance and Lease Enforcement Tracking has been configured for Fort
Worth as part of the Lease Management solution and a Contract Compliance
Dashboard and is currently in active use.
1.10. Asset Management
Asset Management has been configured for Fort Worth as part of multiple solutions
currently in active use. The addition of additional asset databases can easily be
configured by Fort Worth staff or by Veoci through the use of professional service hours.
1.11. Safety Management - Optional additions
Parts of a Safety Management system including a risk matrix and hazard management
has been configured for Fort Worth and shows some entries however there is still room
for continued development and implementation. The below additional deliverables are
optional and while scoped below are not included in this RFP response and would
require additional funding.
Additional standard SMS deliverables include:
1.11.1 Up to (5) five management tools
1.11.2 Up to (10) ten custom actions (reminders, alerts/notifications)
1.11.3 (3) Three PDF print templates
1.11.4 (1) Airport Map asset overlay with default room mapping abilities
1.11.5 (1) SMS Dashboard
1.12. Training
For the Statement of Work included here, Veoci recommends the training program
described below. Based on the size and complexity of the customer's operation,
additional training needs may be identified throughout the implementation and can be
provided using Professional Service hours to tailor and deliver customized training.
1.12.1. Virtual Administrator and End Users Fundamental Training and
Basics Webinar
All Administrators and End Users will have access to free Fundamentals
Training and Veoci Basics Webinar. Both courses can be registered for from
the veoci.com website.
1.12.2. End User Training
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 l (203) 782-5944 l rfp@veoci.com I veoci.com
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With the delivery of each new optional solution listed above (Mowing and
SMS) Veoci will provide up to one (1) hour of end user training that covers
basic navigation and use of that portion of the total solution.
1.12.3. Veoci Administrator Boot Camp Sessions
Veoci employs a train -the -trainer framework, so that post -implementation
and training, customer Administrators will be empowered to train end Users
to use the specific Veoci solutions.
Veoci will provide three half -days of in-depth, virtual training sessions for (2)
bootcamp seats. These sessions are designed to provide
customer -designated Administrators with the skills necessary to manage,
maintain, and modify the solution and to add processes and methods as
needed.
The Boot Camp course(s) listed below are appropriate for this
implementation:
• Airport Solution Administrator Training
• Level 1 - Admin Boot Camp
• Level 2 - Admin Boot Camp Advanced
1.13 Optional - Professional Services for Solution Customizations
Veoci is extremely flexible and can be easily configured and reconfigured to adapt to
changing business processes. Veoci Solutions Engineers tailor solutions to meet
customer's specific business needs through the use of Professional Service Hours.
Professional Service Hours can also be used by customers to finalize their solution at
inception in order to have a completed solution that is available for use immediately.
(20) hours of professional services are recommended however have not been included
or priced within this SOW. The customer can direct these hours to be used for:
• Point -and -click customizations to solutions
• Building additional solutions using our point -and -click interface
• Creating/updating print templates for Forms, Workflows, and Task Types
• Developing custom training material
• Solution design consulting
1.14. Technical Support
Included Support:
• Support Center. The VEOCI team will provide support from a support center via
e-mail, an Internet based Client support tool (English version only), and
telephone. All support services shall be provided in English language, unless
otherwise specified in this Agreement.
• Hours of Support Center Operation. Support center is available twenty-four (24)
hours per day, seven (7) days per week
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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• Requesting Support.
• Customer will identify the severity level (defined below) of the incident
when requesting support from the support center
• If all support center representatives are busy with other calls, a message
will be left on the voicemail response system, which will page
appropriate support personnel
• The VEOCI team will target to meet and exceed defined service level
metrics defined in this Schedule
Non -Critical Issue: System performance or bug affecting some users that does not
prevent a customer from using the software to respond to a crisis.
Response Time: 2 business days
Channel: Email, web, or general support phone number.
Critical Issue: System performance or bug affecting all users that prevents a customer
from using the software to respond to a crisis.
Response time: 2 business hours
Channel: Email, web, or general support phone number
Crisis Issue: System outage or severe bug preventing customer from using the software
during their response to a crisis.
Response Time: 30 minutes (24x7)
Channel: Emergency phone number
Crisis Support: General questions, support, or assistance in the instance where: the
Veoci Platform is fully operational, it is outside of VEOCI's normal business hours, but
the customer is responding to a crisis and needs support.
Response Time: 30 minutes (24x7). May be subject to $200 hourly rate.
Channel: Emergency phone number
Business Hours: M-F 1:30AM -7PM Eastern Time
10.0 End User Abilities
Veoci requires no programming experience or customization by IT staff. Functionality to self
configure or modify system solutions is point and click or drop down menus. Using Veoci tools
any client authorized Administrator will have the ability to quickly and easily create location
configured solutions.
Veoci tools are the elements that provide specific functionalities within Veoci solutions.
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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Alerts, Notifications, and Check -Ins
Alerts, Notifications, and Check -ins can be configured for individuals or groups based on
actions or conditions. Notifications include phone calls, conference calls, text/SMS, email, and
mobile app Alerts. Additional costs are associated with configuring and on -going fees for
conference calls.
Custom Actions
Custom Actions allow Administrators to define additional events to be triggered after someone
creates or updates a Form Entry, Workflow, or Task.
Dashboards
Dashboards provide a visual summary of key information and metrics in one easily accessed
location.
Forms
Forms are used to collect data in a structured format. Forms also serve as databases, often
replacing multiple spreadsheets, and as ways to populate fields on Maps and Dashboards.
Veoci provides considerable flexibility to configure fields included in Forms, and entries can
include text, numbers, email addresses, selection options, date, and time fields.
Lists
Lists allow individual members to be grouped together for common activities or notifications.
Members can be both customer employees and outside stakeholders, such as local emergency
responders. A robust system of permissions manages individual member access to ensure
appropriate and secure access to the Veoci platform.
Mapping Capabilities
Veoci provides its own comprehensive mapping program and intuitive, real-time integration
with other GIS software. Users can enable or disable layers of location data coming from Veoci
content such as Forms, Workflows, and Tasks. Users can also add annotations (i.e., points, lines,
polygons) and labels to Maps and enable or disable GIS layers.
Plans
Plans are repeatable Room Templates that can be launched when a Plan is triggered. Plans can
be used to instantly create Rooms that are prepopulated with Dashboards, Workflows, contact
lists, required documents, Tasks, and other Templates.
Print Views
Print Views are customized views of a Form or Workflow entry that can be printed, emailed,
exported to PDF, or added to Veoci Dashboards to provide situational awareness. Many Veoci
solutions include default Print Views, especially those needed for regulatory reporting or
compliance. Customized Print Views can be created as needed. Print Templates are designed
using a WYSIWYG or HTML.
Reports
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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Reports are created to capture and present information to stakeholders, both within and
outside of Veoci. Reports are exported from Veoci using PDF print templates. Summary
information from Reports is often displayed on Dashboards.
Rooms
A Room is a collaboration space in Veoci that contains tools for gathering information and
making decisions. Rooms can have cascading or descendant Rooms —known as Side Rooms.
Almost all end User activity occurs in a Room or Side Room.
Saved Views
Saved Views are customized views of Form or Workflow entries that are configured to show
specific information in a distinct format. Saved Views are used to display information grouped
by defined criteria. Saved Views can be created for Forms, Workflows, and Tasks.
Tasks
Tasks assign a specific responsibility or action to an individual. Tasks can be configured to
include structured work requests, categories of Tasks, priorities, and Map locations.
Workflows
Workflows are used to automate work processes. The customer defines the people, data, and
process involved, and Veoci manages the flow of information and provides transparency,
reminders, escalations, and Reports. Workflows also include automatic conditional steps and
assignments for those situations when processes follow alternative flows.
11.0 Cost Sheet
Exhibit B, Cost Sheet, has been submitted in a separate seal envelope labeled "Pricing".
12.0 Business Requirements
Exhibit C, Business Requirements has been completed and submitted as Exhibit C starting on
page 28. Note - these pages have not been included in the total 50 page max total.
13.0 Conflict of Interest
Attachment A, Conflict of Interest Questionnaire, has been submitted as Attachment A, page
25.
14.0 Disclosure of Litigation
Disclosure of Litigation has been included as a separate sheet, as directed in the instructions, please see
Appendix A
15.0 Exceptions to RFP
34.1.13 Any and all exceptions to the RFP must be listed on an item -by -item basis and
cross-referenced. If there are no exceptions, the Firm must expressly state that no
exceptions are taken_
Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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veoci
EXHIBIT B
COST SHEET
Exhibit B - RFP #23-0004
Cost Sheet
Proprietary and Confidential - do not disclose.
Contractor shall provide a pricing sheet in a separate attachment detailing their services and associated
fees. Contractor may include any additional service and fees. However, pricing for this RFP will only be
evaluated for the cost of items #1-7.
Line Item
Services (a)
Unit of
Estimated
Unit Price
Total Cost E= (c*d)
Measure
Quantity (c)
(d)
(b)
1
2
3
4
5
6
7
Software Annual
Subscription Per Person
EA
30 $1040.00 $31,421.00
Maintenance EA 1 Included $0
Support EA 1 Included $0
Hosting EA 1 Included $0
One -Time Setup Fee EA 1 N/A $0
Training Per Person EA
Total Implementation Cost EA
2
1
$950.00 $0
(waived)
$0 $0
Total Contract Amount (sum of Column E): $31,421.00
Name of Software being proposed: RFP 23-0004 Aviation Software Management
Solution by Veoci Inc.
Veoci Response for City of Fort Worth RFP 22-0003 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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Notes/Terms:
-* License Fees begin to accrue upon entry into service/contract execution.
—> Renewal for the subscription will be due upon the anniversary of contract execution.
-* Discounts may be applied for upfront payment of licensing fees.
—> Annual licensing cost increase of up to 7% per year may apply
-* Licensing discounts based on quantity
-, License fee includes Maintenance, 24/7 Support, and Hosting
Optional Fees - Referenced SOW
Solution Deliverable
1.6 Airfield Mowing Management Optional Additions
1.11 SMS Optional Additions
1.13 Professional Service Hours
Additional Licenses
Additional Paid Training Credit
Total Line Item
$2,500.00 for SoW deliverables
$4,000.00 for SoW deliverables
$200.00 per hour
$1,197.00 per license
$950.00 per class
Veoci Response for City of Fort Worth RFP 22-0003 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com
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EXHIBIT C
CONFLICT OF INTEREST
Attachment A - CIO
CONFLICT OF INTEREST QUESTIONNAIRE
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Veoci Proposal for City of Fort Worth: RFP for 23-0004 Aviation Software Management Solution
Veoci Inc. 1195 Church Street, 14th Floor, New Haven CT 06510 I (203) 782-5944 I rfp@veoci.com I veoci.com