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Home My WebLink AboutContract 56999-R1A1CSC No. CSC No.56999-RlA1 CITY OF FORT WORTH CONTRACT RENEWAL AND AMENDMENT NOTICE March 17, 2023 Premier Magnesia LLC Attn: Steven LeBlanc or Whom It May Concern 75 Giles Place Waynesville, NC 28786 Re: Contract Renewal Notice — V Renewal, 1st Amendment Request for Proposals -- Chemical Odor Control Services Part 2 Contract CSC No. 56999 Original Contract Amount: $836,580.00 The above referenced contract with the City of Fort Worth, as renewed and amended, expired on January 17, 2023. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract at the Original Contract Amount, which renewal will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged, with the exception of the prices to be charged. Contractor has requested, and the City accepts, the unit price increases shown on the attachment, which amends the contract. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at htt ://foi-twortlitexas. =ov/ urchasin x to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerel , Shataby, Bergl and Contract Compliance Specialist (817)39 -8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Dana Burghdoff (A0 13, 202W.24 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: APPROVAL RECOMMENDED: CkW,s-onl7er ffat'der By: Christopher Harder(Apr 10, 202313:14 CDT) Name: Chris Harder Title: Water Department Director ATTEST: p`�� F FOR o. 00 00 �o Pvo a=d °$ *� oo OQIl� �'EXASoo oo ool00000 By: �J buaooa� Name: Jannette S. Goodall Title: City Secretary PREMIER MAGNESIA LLC: Name: C L —w 5 Cra 6 - L Title: Ce"{r.r� A A,inisEs to Date: -,2�.j a ;I, /.a3 CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Mack (Apr 12, 2023 15:25 CDT) Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 21-0839 Date Approved: 11/09/2021 Form 1295 Certification No.: 2021-806867 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 11/09/21 M&C FILE NUMBER: M&C 21-0839 LOG NAME: 13P21-0184 ODOR CONTROL SERVICES PART 2 MGF SUBJECT (ALL) Authorize Execution of Agreement for Chemical Odor Control Services Part Two with Premier Magnesia, LLC in an Annual Amount Up to $836,580.00 for the Water Department and Authorize Five One -Year Renewal Options for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement for chemical odor control services part two with Premier Magnesia, LLC in an annual amount up to $836,580.00 for the Water Department and authorize five one-year renewal options for the same amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with procuring an agreement for chemical odor control services. The service is needed to control the odor and reduce or eliminate corrosion concerns within the wastewater collection system. In order to procure this service, staff issued request for proposals (RFP) No. 21-0184. The RFP consisted of detailed specifications regarding the type of chemicals, delivery and reporting. The RFP was advertised in the Fort Worth Star -Telegram on August 11, 2021, August 18, 2021, August 25, 2021, and September 1, 2021. The City received three proposals. Proposals were evaluated on best value criteria including the price, qualifications, methodology and past performance. Staff from the Water and Property Management Department evaluated the proposals submitted and recommend awarding the contract to Premier Magneisa, LLC with five one-year options to renew. No guarantee was made that a specific amount of these services will be purchased. Agreement Terms: Upon City Council's approval, this agreement will be executed and expire one year from that date. Business Equity: A waiver of the goal for MANSE subcontracting requirements is approved by the Office Business Diversity, in accordance with the BDE Ordinance, because the application of the purchase of good or services is from sources where subcontracting or supplier opportunities are negligible. Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does note require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Jay Chapa 5804 Dana Burghdoff 8018 Originating Business Unit Head: Reginald Zeno 8517 Chris Harder 5020 Additional Information Contact: Cynthia Garcia 8525 Megan Fowler 2057 ?REMIER MAGNESIA, LLC March 17, 2023 Shatabya Bergland City of Fort Worth, TX 1608 11th Avenue Ft Worth, Texas 76102-4397 Re: Premier Magnesia, LLC — Thioguard® Pricing Dear Shatabya, Premier llfagnrsia, LLC Tel: (610) 962-8954 Fax: (610) 962-8958 1275 Drummers Lane Suite 102 Wayne, PA 19087 Premier Magnesia, LLC has experienced increases in costs of production, transportation, and employee health insurance costs over the last several years. With the trend upward for PPI, we are requesting an increase to compensate for the increases we have seen both in PPI and Premier's costs. We are requesting a price increase for Thioguard supplied to the City of Fort Worth to cover our increased costs. Our proposed delivered price of Thioguard will be invoiced at $4.60 per gallon, effective 1/18/2023 through 1/17/2024. We appreciate your business, and look forward to another year as your magnesium hydroxide provider. Respectfully, Charles Gehret Premier Magnesia Northeast Sales Manager, Industrial Products Office: 610-828-6929 Ext: 285 Cell: (267) 249-9176 CHGehret@premiermagnesia.com Data extracted on: February 3, 2023 (11:09:59 AM) PPI Industry Data Series Id: PCU325--325-- Series Title: PPI industry sub -sector data for Chemical mfg, not seasonally adjusted Industry: Chemical mfg Product: Chemical mfg Base Date: 198412 3 W3 m m m m 3 x a 3 Month Download: a Ye ar Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 20 298.7 303.2 309.5 314.5 320..7 E 324 327.0 330.5 331.36 335.86 338.56 339.39 21 81 25 1 8 1 3 20 343.5 347.3 351.6 359.4 363.7 368.1 367.3 366.5 365.52 364.51 362.99 360.72 22 85 03 52 78 47 36 26 26 7(P) 6(P) 1(P) 4(P) P : Preliminary. All indexes are subject to monthly revisions up to four months after original publication. 2