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HomeMy WebLinkAboutContract 50054-A5CSC No. 50054-A5 AMENDMENT NO. 5 TO CITY OF FORT WORTH CONTRACT 50054 This Fifth Amendment is entered into by and between the City of Fort Worth (hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Motorola Solutions, Inc. ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on December 18, 2017, the Parties entered into City Secretary Contract 50054 to provide Communication System and related services ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to, add the attached professional services as set forth in Exhibit A-2 in the amount of $14,421.00. The additional professional services do not require additional authorization. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to add the attached professional services as set forth in Exhibit A-2 in the amount of $14,421.00 and does not require additional authorization and the amount of the contract for year 2 shall not exceed $4,406,340.00 as authorized by M&C 22-0496. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fifth Amendment to Fort Worth City Secretary Contract No. 50054 Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Valerie Washington (May 1, 202310:57 CDT) Name: Valerie Washington Title: Assistant City Manager Date: May 1, 2023 APPROVAL RECOMMENDED: Lo /-� '5;�7, _ CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Lawrence Crockett (Apr 25, 2023 11:02 CDT) Name: Lawrence Crockett Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: Name: Kevin Gunn Title: Director, IT Solutions Department 4gttfoR /J S°°° ATTEST: p oo °°0. 0 d By: ono o=o Name: Taylor Paris Title: Assistant City Attorney � xs Paaa���zA54aa By: CONTRACT AUTHORIZATION: Name: Jannette Goodall M&C: 22-0496 Title: City Secretary Approved: 06/28/2022 1295:2022-867694 VENDOR: Motorola Solutions, Inc. By: Name: Casey C. Moore Title: Sr. Account Manager Date: Apri121, 2023 ATTEST: In Name: Title: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fifth Amendment to Fort Worth City Secretary Contract No. 50054 Page 2 of 2 Exhibit A-2 CITY OF FORT WORTH, TX NW BATES ASTON SITE FAA FEASIBILITY STUDY City of Fort Worth, TX FAA Feasibility Study March 31, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 1 TABLE OF CONTENTS Section 1 ServiceDescription......................................................................................................................... 1-1 1.1 Overview......................................................................................................................... 1-1 1.2 Civil Work........................................................................................................................ 1-1 1.2.1 Detailed Description..................................................................................................... 1-1 1.2.2 Timeline.......................................................................................................................1-1 Section 2 Pricing............................................................................................................................................. 2-1 Section 3 Termsand Conditions..................................................................................................................... 3-1 City of Fort Worth, TX FAA Feasibility Study © Motorola Solutions Confidential Restricted March 31, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. Page i Motorola Solutions, Inc. 1303 E. Algonquin Rd. Schaumburg, IL 60196 USA March 31, 2023 Mr. Lawrence Crockett IT Solutions 1515 11th Ave Fort Worth, TX 76102 Subject: FAA Tower Feasibility Study Dear Mr. Crockett, Tel. + 1 847 576 5000 Fax + 1 847 538 6020 Motorola Solutions, Inc. ("Motorola") is pleased to have the opportunity to provide the City of Fort Worth with quality communications equipment and services. The Motorola project team has taken great care to propose a solution that will address your needs and provide exceptional value. To best meet the functional and operational specifications of this solicitation this solution is to provide the services to perform an FAA tower feasibility study. The primary purpose of this study is to determine the maximum tower height that will be allowed by the FAA for the proposed Northwest radio tower site located at 13501 Bates Aston Rd. This proposal is subject to the terms, conditions and pricing of the City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017. This proposal may be accepted by issuing a purchase order that specifically references this proposal and the aforementioned contract (e.g., This PO is being issued in accordance with the terms, conditions and pricing of City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017). Motorola would be pleased to address any concerns the City of Fort Worth may have regarding the proposal. Any questions can be directed to Casey Moore, Account Manager, at 817-368-8683. We thank you for the opportunity to furnish the City of Fort Worth with "best in class" solutions and we hope to strengthen our relationship by implementing this project. Our goal is to provide you with the best products and services available in the communications industry. Sincerely, Motorola Solutions, Inc. CAl- Casey Moore Sr. Account Manager City of Fort Worth, TX FAA Feasibility Study March 31, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page ii SECTION 1 SERVICE DESCRIPTION 1.1 HVA OVERVIEW Motorola is pleased to provide the City of Fort Worth with a proposal for FAA Feasibility Study for the North West Bates Aston site raw land. 1.2.1 1.2.2 CIVIL WORK Detailed Description Motorola Responsibilities: SiteEngineerinq ♦ Conduct site walks to collect pertinent information from the proposed sites (e.g., location of Telco, power, existing facilities, etc.) ♦ Prepare a lease exhibit and sketch of the site to communicate to the property owner the proposed lease space and planned development at the site location ♦ Perform a boundary and topographic survey for the property on which the communication site is located or will be located ♦ Perform construction staking around the site to establish reference points for proposed construction ♦ Prepare, submit, and track application for local permit fees (zoning, electrical, building etc.), prepare FAA filings and procure information necessary for filing Customer Responsibilities: ♦ As applicable, coordinate, prepare, submit, and pay for all required permits and inspections for the work that is Fort Worth, TX's responsibility ♦ Pay for application fees, taxes, and recurring payments for lease/ownership of the property ♦ Provide property deed or lease agreement, and boundary survey, along with existing as -built drawings of the site and site components to Motorola for conducting site engineering ♦ Provide a right of entry letter from the site owner for Motorola to conduct field investigations Timeline Below is an approximate timeline and order of events. ♦ Conduct site walk — 1 day ♦ Prepare a lease exhibit - 4 days ♦ Perform a boundary and topographic survey —15 days ♦ Prepare, submit, and track application for FAA filings — 60 days City of Fort Worth, TX FAA Feasibility Study March 31, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 1-1 SECTION 2 PRICING Motorola is pleased to provide the following equipment and services: Professional Services 1 $15,180.00 HGAC RAO5-21 and Fort Worth Contract #50054 Discounts ($759.00) City of Fort Worth, TX March 31, 2023 FAA Feasibility Study Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 2-1 SECTION 3 TERMS AND CONDITIONS 3.1 STANDARD TERMS AND CONDITIONS OF SALE This proposal is subject to the terms, conditions and pricing of City of Ft. Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017. This proposal may be accepted by issuing a purchase order that specifically references this proposal and the aforementioned contract (e.g., This PO is being issued in accordance with the terms, conditions and pricing of City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017). 3.2 PAYMENT Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable Addenda. Payment for the System purchase will be in accordance with the following milestones. System Purchase (excluding Subscribers, if applicable) 100% of the Contract Price due upon contract execution (due upon effective date); For Lifecycle Support Plan: Motorola will invoice Customer annually in advance of each year of the plan For multi -year agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S. Department of Labor, Consumer Price Index, "All Items," Unadjusted Urban Areas (CPI-U). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3%. "All Items," not seasonally adjusted shall be used as the measure of CPI for this price adjustment. The adjustment calculation will be based upon the CPI for the most recent twelve (12) month increment beginning from the most current month available as posted by the U.S. Department of Labor (http://www.bls.gov) immediately preceding the new maintenance year. For purposes of illustration, if in Year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base). Any pricing change would be documented in a change order executed with the Customer. City of Fort Worth, TX FAA Feasibility Study March 31, 2023 Use or disclosure of this proposal is subject to the restrictions on the cover page. © Motorola Solutions Confidential Restricted Page 3-1 M&C Review Page 1 of 2 ACITY COUNCIL AGEND Create New From This M&C DATE: 6/28/2022 REFERENCE **M&C 22- LOG NAME: NO.: 0496 CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORTWORTII 141 _ 13P AMEND COOP MOTOROLA SOLUTIONS RADIO ACQUISITION TD IT NO SUBJECT: (ALL) Authorize the Execution of an Amendment to Purchase Agreement with Motorola Solutions, Inc., for the Acquisition of Public Safety Radios and Associated Equipment and Increase the Contract Amount in Year Two by $2,797,260.00 for a New Year Two Total of $4,406,340.00, for a Three -Year Contract Total Not to Exceed $7,639,128.00 RECOMMENDATION: It Is recommended that the City Council authorize the execution of an amendment to purchase agreement with Motorola Solutions, Inc., for the acquisition of public safety radios and associated equipment and increase the contract amount in Year Two by $2,797,260.00 for a new Year Two total of $4,406,340.00, for a three-year contract total not to exceed $7,639,128.00. DISCUSSION: The City of Fort Worth maintains a radio communications system, the North Texas Interoperable Radio Network (NTIRN), utilized by most city departments and almost 180 external government entities. On December 14, 2021, City Council approved the continuation of purchasing radios, repair services, parts and accessories on an as -needed basis from Motorola using H-GAC Contract RA05-21, in an amount of $1,462,800.00 in Year One, $1,602,080.00 in Year Two and $1,769,988.00 in Year Three for a three-year total authorization of $4,841,868.00 (M&C 21-0937). Year One expires on July 31, 2022. Staff recommends increasing the contract amount for Year Two by $2,797,260.00 in order to replace radios and equipment acquired in 2011. These radios are either no longer supported by the manufacturer or will lose support within the next two years. In addition, parts are unavailable for radios that are no longer supported. Current generation radios have newer capabilities that can improve functional and safety levels for First Responders, and will have a useful life of another 12-14 years. These radios will be deployed with Police and Fire personnel. By authorizing this increase, the contract amount for Year Two will be up to $4,406,340.00. Year Three spend authority will remain $1,769,988.00. Funding is budgeted in the ITS Other General Government Department's ITS Capital Fund for the purpose of funding the FY20 Radio Coverage Improvement, FY22 Radio Refresh & FY22 PD Radio Refresh projects, as appropriated. State law provide that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. H-GAC RA05-21 has been competitively bid to increase and simplify the purchasing power of government entities. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. http://apps.cfwnet.org/council_packet/mc review.asp?ID=30048&councildate=6/28/2022 6/29/2022 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY20 Radio Coverage Improvemnt, FY22 Radio Refresh & FY22 PD Radio Refresh projects to support the execution of the amendment. Prior to an expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program LActivity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Reginald Zeno (8517) Valerie Washington (6192) Originating Department Head: Reginald Zeno (8517) Kevin Gunn (2015) Additional Information Contact: Cynthia Garcia (8525) Taylor Dean (7648) ATTACHMENTS 13PAMEND COOP MOTOROLA SOLUTIONS RADIO ACQUISITION TD IT funds availability.docx (CFW Internal) 13PAMEND COOP MOTOROLA SOLUTIONS RADIO ACQUISITION TD IT Updated FID.xlsx (CFW Internal) FID Motorola.xlsx (CFW Internal) Form 1295 - Motorola Solutions, Inc..pdf (CFW Internal) SAMS Motorola Solutions, Inc..pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30048&councildate=6/28/2022 6/29/2022