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Home My WebLink AboutContract 55622-A1 (2)CITY SECRETARY 55" A GONiRACT NO . JrP:-1 FIRST AMENDMENT TO VENDOR SERVICES AGREEMENT (CSC# 55622) This First Amendment to Vendor Services Agreement ("First Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and ETC Institute("Vendor"). WHEREAS , Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No . 55622 beginning April 23, 2021 (the "Agreement"); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to add additional scope of work and increase the total compensation of the Agreement. NOW THEREFORE, known by all these present , Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended by replacing Exhibit A to the Agreement with Exhibits B, attached hereto , in its entirety. 2. The Agreement is hereby amended by replacing Exhibit B to the Agreement with Exhibit B, attached hereto, in its entirety. 3. The Agreement is hereby amended by replacing Section 3, Compensation in its entirety with the following : Compensation. City shall pay Vendor an amount not to exceed Forty Nine Thousand and Five Hundred Dollars ($49,500) in accordance with the provisions of this Agreement and Exhibit "B ," Payment Schedule, which is attached hereto and incorporated herein for all purposes. Vendor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. City agrees to pay all invoices of Vendor within thirty (30) days of receipt of such invoice . 4. All other terms , provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] First Amendment to Vendor Services Agreement (CSC# 55622) OP ICIAL RECORD CITY ECRETARY FT. WORTH, TX Page I of6 Executed effective as of the date signed by the City Manager below. City: By: Name: Title: Manager Date: 1/~2-3 Vendor: /7/,?--By: /'7 Name: Greg Emas Title: CFO Date: Aprl2,2023 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: 1:¼:1&¥??~ BY: Mark McDaniel (Apr 12, 2023 11:04 CDT ) Name: Mark McDaniel Title: Interim Director, Planning Analytics Department Approved as to Form and Legality: 08 Stu,_ By: if v Name: John B. Strong Title: Assistant City Attorney Contract Authorization: M&C: NIA & Data Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Amethyst G. S loane Title: Strategy & Performance Manager City Secretary: By: Name: Title : OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Vendor Services Agreement (CSC # 55622) Page 2 of6 Exhibit A Task 1: Design the Survey and Prepare the Sampling Plan. Task 1 will include the following services: • Working with City staff to develop the content of the survey. ETC Institute will meet by phone/video conference with the City to discuss the goals and objectives for the project. ETC Institute will review the community survey conducted in 2021. To facilitate the survey design process , ETC Institute can also provide sample survey s created for similar projects. It is anticipated that 3-4 drafts of the survey will be prepared before the survey is approved by the City. The survey will be up to 6 pages in length. • Participating in meetings by phone/video conference to develop the survey. • Conducting a pilot test of the survey to ensure the questions are understood. Based on the results of the pilot test, ETC Institute will recommend changes (if needed) to the survey. • Selecting a random sample ofresidents to be contacted for the survey . The sample will be address-based. Deliverable Task 1. ETC Institute will provide a copy of approved survey instrument. Task 2: Administer the Survey. Task 2 will include the following services: • ETC Institute will administer the survey by a combination of mail and on line. • ETC Institute will mail the survey and a cover letter ( on City letterhead) to a random sample of households in the City. Only one survey per household will be sent. Postage-paid envelopes will be provided by ETC Institute for each respondent. The City will provide a cover letter for the mailed survey. The cover letter will contain a link to an on line version of the survey . Residents who receive the survey will have the option of returning the printed survey by mail or completing it on-line . • ETC Institute will follow-up with residents who receive the mailed survey by sending texts, postcards , and a second mailing (if needed) to maximize participation in the survey. ETC Institute will continue following up with households until reaching a minimum of 1,600 completed surveys , including at least 160 completed surveys in each City Council District. A sample size of 1,600 completed surveys will provide results that have a margin of error of +/-2.4% at the 95% level of confidence at the City level. • ETC Institute will promote awareness of the survey using social media ads on Facebook and Instagram to encourage participation. • All respondents who complete the survey online will be required to provide their home address when they finish the survey. ETC Institute will match addresses from respondents who complete the survey online to the addresses that were selected for the random sample First Amendment to Vendor Services Agreement (CSC # 55622) Page 3 of6 to ensure the participant is part of the random sample. If a respondent does not provide an address or the address is not part of the random sample, it will not be included. • ETC Institute will monitor the distribution of the sample to ensure that the sample reasonably reflects the demographic composition of the City with regard to geographic dispersion, age, gender, race /ethnicity and other factors. ETC Institute will weight the data as needed if one or more demographic groups is over/underrepresented relative to recent Census estimates for the City's population. Deliverable Task 2. ETC Institute will provide a copy of the overall results for each question on the survey. Task 3: Analysis and Final Report. ETC Institute will submit a final report to the City. At a minimum, this report will include the following items: • Formal report that includes an executive summary of the survey methodology and a description of major findings. • Charts and graphs that show the overall results of each question on the survey, including comparisons to previous survey when applicable. • Benchmarking analysis showing how the City compares to other communities regionally and nationally. • Importance-Satisfaction Analysis that will identify the areas where the greatest opportunities exist to enhance overall satisfaction with City services. • GIS maps that show geocoded survey results for selected questions on the survey • Cross-tabulations that show the results for key demographic group, and other variables as desired by the City • Tabular data that shows the results for each question on the survey, including open ended questions. • A copy of the survey instrument Deliverable Task 3: ETC Institute will submit the survey findings report in an electronic format. ETC Institute will also provide the raw data in an Excel database, or other format as requested by the City. First Amendment to Vendor Services Agreement (CSC# 55622) Page 4 of6 Project Schedule Listed below is ETC Institute's typical timeline for administering a community survey. Since the surveys will be administered entirely in-house , the completion date for the project is completely within our control. If desired , we can meet a more ambitious timeline and are available to start at a date most convenient for the City. • Month 1 Design survey instrument Finalize sampling plan • Month 2-3 Administer the survey • Month 4 Draft Report Submitted for review Prepare and Deliver the Final Report First Amendment to Vendor Services Agreement (CSC# 55622) Page 5 of6 Exhibit B The table below shows a breakdown of the fees for the services described in this proposal. The total cost for a samp le size of 1,600 surveys wou ld be $49,500. Task 1,600 Surveys Design Survey & Prepare Sampling Plan $8 ,000.00 Administration of a 15-20 minute survey (up to 6 pages) $34,000 .00 Formal Report (includes executive summary, charts, benchmarking, $4,000.00 Importance-Satisfaction Analysis, GIS maps, Cross -tabulations) PowerPoint Presentation s lide s $500.00 Web in ar presentation of s urv ey results $500.00 Onsite presentation of s urvey results $2,500.00 Interactive Data Dashboard included TOTAL $49,500 .00 First Amendment to Vendor Services Agreement (CSC# 55622) Page 6 of6