HomeMy WebLinkAboutContract 57759-R1CSC No. 57759-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
April 11, 2023
United Rentals North America, Inc
Attn: Ron Meredith
6212 Anglin Drive
Fort Worth, TX 76119
Re: Contract Renewal Notice
Contract No. CSC No. 57759("Contract")
Renewal Term No. 1: June 30, 2023 to June 29, 2024
The above referenced Contract with the City of Fort Worth expires on June 29, 2023 (the
"Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual
consent of the parties for up to Four (4) one-year renewal terms. This letter will memorialize the
collective desire of the parties to renew the Contract for its First renewal term, which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Clinton Wyatt - 817-392-5763
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page I oft
V. 1.0
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: C�v�
Name: Jesica McEachern
Title: Assistant City Manager
Date: May 26, 2023
APPROVAL RECOMMENDED:
By: 49t fo-"
Name: Dave Lewis
Title: Interim Director
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Name: Janette S. Goodall
Title: City Secretary
VENDOR:
United Renntt]als North America, Inc
By: RoTn �Mere(May 11, 2023 09:19 CDT)
Name: Ron Meredith
Title: Area General Manager
Date: 5/11/23
Contract Renewal
V. 1.0
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Clinton Wyatt
Title: District Superintendent
APPROVED AS TO FORM AND LEGALITY:
A LI-
Nico Arias (Apr 18, 2023 11:25 CDT)
Name: Nico Arias
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0341
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/10/22 M&C FILE NUMBER: M&C 22-0341
LOG NAME: 13P22-0064 PORTABLE TOILET RENTAL AR PARD
SUBJECT
(ALL) Authorize Execution of an Agreement with United Rental dba Reliable Onsite Services for Portable Toilet Rental Services in an Annual
Amount Up to $262,582.00 for City Departments and Authorize Four One -Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with United Rental dba Reliable Onsite Services for portable toilet
rental services in an annual amount up to $262,582.00 for City Departments and authorize four one-year renewal options for the same annual
amount.
DISCUSSION:
The Aviation, Fire, Library, Parks and Recreation (PARD), Transportation and Public Works, and Water departments approached the Purchasing
Division to procure an annual agreement for portable toilet rental services. The departments will utilize this agreement on an "as -needed" basis, for
portable toilet, hand washing station, and hand sanitizing station rental services to accommodate various city locations. The Purchasing Division
issued Invitation to Bid (ITB) 22-0064. The bid consisted of detailed specifications regarding requirements for the equipment and services.
The (ITB) was advertised in the Fort Worth Star -Telegram on February 9, 2022, February 16, 2022, February 23, 2022, and March 2, 2022. The
City received two responses.
An evaluation panel consisting of representatives from the Parks and Recreation and Aviation Departments reviewed and scored the submittals.
The panel evaluated the responses based on Best Value criteria, which included the following:
(a) bidder's qualifications, experience, and references
(b) availability to provide resources (equipment, personnel)
(c) bidder's ability to meet the City's needs and
(d) cost of service.
Bidders
Evaluation Factors
0®0®
Total score
United
Rentals/Reliable
HEHH
72.00
Onsite Services
Bidder did not meet
Fnid Site Services
F1350
10.00
6.00
X
technical points;
xas, Inc.
therefore, cost was not
evaluated.
After evaluation, the panel concluded that United Rentals dba Reliable Onsite Services, Inc. presented the best value to the City. Therefore, the
panel recommends that Council authorize the toilet rental service agreement to United Rentals dba Reliable Onsite Services, Inc. No gurantee was
made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid meet specifications.
FUNDING: The maximum annual amount allowed under this agreement will be $262,582.00, however the actual amount used will be based on the
need of the department and available budget.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the
Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and execution of an agreement. Prior to any expenditure
being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno 8517
Valerie Washington 6192
Originating Business Unit Head: Anthony Rousseau 8338
Richard Zavala 5711
Additional Information Contact: Cynthia Garcia 8582
A'ja Robertson 8585