HomeMy WebLinkAboutContract 55804-R3CSC No. 55804- R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 30, 2023
Sealco, LLC
Attn: Legal Dept
1751 International Parkway, Ste. 115
Richardson, TX 75081
Re: Contract Renewal Notice
Contract No. CSC No. 55804 (the "Contract")
Renewal Term No. 3: September 1, 2023 to August 31, 2024
The above referenced Contract with the City of Fort Worth expires on September 1, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httDs://www.fortworthtexas.2ov/deDartments/finance/Durchasin2.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Amy McCormick
IT Finance Contract Technician
200 Texas Street
Fort Worth, TX, 76102
Amy.mccormick@fortworthtexas.gov
(817) 392-6082
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: Valerie Washington (Jun 3, 202314:20 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Jun 3, 2023
Sealco, LLC:
By: iliatad%
Name: Natasha Spawn
Title: Account Manager
Date: 05/30/2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: N/A
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
bm A. AeGhwi
By: Don A. Atchison (May 31, 202314:57 CDT)
Name: Don Atchison
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name:
Jannette Goodall
Title:
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
A Proposal For
City of Fort Worth
Preventative Maintenance
September 1, 2023 - August 31, 2024
Prepared By
Sealco
Natasha Spawn
5/26/2023
sealce
5/26/2023
IT Solutions Department
Information Technology Solutions
200 Texas Street
Fort Worth TX 76102
United States
Dear,
Thank you for the opportunity to present this information regarding the cleaning of your critical
environment. I have prepared this proposal to include the scope of work and costs.
As you already know, a properly maintained data center, cleaned both under the floor and within the room,
can dramatically increase system reliability by reducing the problems associated with airborne
contaminants. At Sealco, with our Over 30 years of experience in cleaning and maintaining data centers,
coupled with our OSHA/HASCOM compliance, we bring the highest level of data center cleaning expertise
to our clients to ensure this is accomplished.
Again, thank you for the opportunity to offer Sealco's services and I look forward to working with you on
this project.
Sincerely,
Na4ah7� Sha�
Natasha Spawn
Natasha Spawn I I I nspawn@sealco.net I We Perform For You.
Contents
Section I: Executive Summary: Why Trust Sealco in Your Data Center?
Section II: Scope of Work
Section III: Costs
Section IV: Benefits of a Clean Data Center
Section V: Commitments
Section VI: Valued Customers
Natasha Spawn I I I nspawn@sealco.net I We Perform For You.
Executive Summary:
Why Trust Sealco In Your Data Center?
Founded in 1984, Sealco has become a Trusted Industry Leader among IT
and Facilities Management Professionals in the data center industry.
Sealco specializes in cleaning and maintaining computer rooms and their
support equipment, and services many Fortune 100 companies throughout
the country.
We acknowledge our client's concern for safety and security in their
critical environment, and because of this all of our technicians are fulltime
permanent employees. Personnel are extensively trained and experienced
in data center protocol, as well as background and drug tested. This, along
with our specialized maintenance program and OSHA/HAZCOM
compliance, will provide the level of cleanliness needed for an efficient
operation with minimal inconvenience to you and your staff.
Since the method of cleaning will have a significant impact on the
sophisticated equipment that occupies the space, Sealco uses only the best
available products and equipment. Please see the next page for products
and equipment utilized by Sealco.
In addition to cleaning, Sealco's AirSeal division has become the industry
leader in Bypass Airflow Management. AirSeal offers our customers a
wide variety of energy conservation measures (ECM's) that optimize
airflow in their data centers. From Bypass Airflow Surveys, to sealing all
RAF openings and unused white spaces, to hard and soft wall containment
systems, AirSeal has helped our customers save on their utility bill with
paybacks on average of 12 months or less while also protecting and
prolonging the life of their equipment. For more information about
Sealco's AirSeal program and how we can assist you in your efforts to
become more energy efficient, please contact us.
We feel that Sealco's extensive expertise and experience makes our firm
particularly well suited for this project. We are, in fact, the experts
Natasha Spawn I I I nspawn@sealco.net I We Perform For You.
Professional Critical Environment Products and Equipment
• HEPA or ULPA filtered portable vacuum units and non -marking attachments
p All critical filter vacuums (dry) meet recognized standards for data center clean
rooms and provide shielded motor housings to protect against EMI / RFI
emissions.
o Filtration vacuums are 99.999% efficient to .12 microns.
• All equipment, materials, and supplies are for use in a data center environment only and
shall not be used in any other parts of any building.
• Utilize anti -static chemicals, which are designed for effective and safe use in data center
environments.
• GFCI protected outlet plugs at any utilized power outlet.
• Low lint mop heads with aluminum or fiberglass handles.
• Durable tilt -resistant mop buckets.
• Non-flammable, non -corrosive, balanced PH, Anti -Static cleaner diluted with clean
water.
• Caution signs for wet floors and other safety hazard notification.
Natasha Spawn I I I nspawn@sealco.net I We Perform For You.
Scope of Work
Work to be performed at:
City of Fort Worth
200 Texas Street
Fort Worth TX 76102
US
ROOM 1 - Computer Room
2000 Square Feet Per Billing Price - $671.00
Semi -Yearly
1. Floor Vacuum - Remove all dust and debris from floor surface using an approved vacuum with the proper
attachments.
2. Brush Vacuum - Remove dust from surfaces of cabinets, equipment, etc., using an approved vacuum cleaner
and treated disposable dust wipes (for non -equipment surfaces.).
3. Spot Clean Equipment - Spot clean equipment, fixtures, etc., to remove unsightly finger prints, smudges, and
soil.
4. Crevice Vacuum - Vacuum dust and debris from underneath and around all equipment, cabinets, etc.
5. Spot Floor - Remove unsightly spots, scuffs, adhesives, and marks from floor surface.
6. Damp Mop - Damp mop floor using an anti -static cleaner specifically designed to eliminate static electrical
charges in critical environments. Apply with a low lint mop.
7. Clean perforated Panels - Clean Perforated Panels. Remove all accessible perforated floor panels. Vacuum
the inside of the panels and the sub -floor area directly beneath them. Remove accessible cable cut-out panels
and vacuum the sub -floor area directly beneath them as well.
Natasha Spawn I I I nspawn@sealco.net I We Perform For You.
Pricing Information
Semi -Yearly $671.00
Applicable Sales Tax: $0.00
Total Semi -Yearly Cost of Proposal: $671.00
Total Yearly Cost of Proposal: $1,342.00
Sealco will furnish all material and labor, complete in accordance with the specifications stated within this proposal. All
work shall be performed Monday — Friday between the hours of 6:00 A.M. and 6:00 P.M., unless otherwise noted. Work
performed outside these times may require additional charges. The above cost includes all labor, materials, and
mobilization.
If all or part of the cost is non-taxable, please return a Sales Tax Exemption Certificate, along with a signed copy of this
Acceptance form. Please note that all payment terms are net 30 days, unless otherwise noted. Overdue accounts may be
subject to late payment charges of 1.5% per month. Per maintenance agreements, this shall remain in effect for a
maximum of 12 months from the date of acceptance, unless specified by either party in writing. When paying by credit
card, a 3% service fee will be charged for processing
This Proposal incorporates the Terms and Conditions attached hereto as if fully set forth herein. As an authorized
representative of City of Fort Worth, or "Client", I hereby acknowledge and agree with the Terms and Conditions by my
signature hereto.
Submitted by: Approved by:
Na4a4L-1, Spc-
Invoicing Address:
NameTitle
Billing Contact:
Billing Phone:
P.O. #:
Okay to invoice via email? Yes / No (circle one)
Email Address for Invoice
Natasha Spawn I I I nspawn@sealco.net I We Perform For You.
Benefits of a Clean Data Center
A clean data center, both under the floor and in the room, can result in a
dramatic increase in system reliability.
There is an abundance of technical information available describing the
behavior and effects of airborne contamination in high-tech equipment
rooms. For example, studies published by the American Society of
Heating, Refrigeration and Air Conditioning Engineers (ASHRAE)
demonstrate the tendency of contamination to seek out electrical
components. Airborne Particles pick up static charges as they float about in
the data center environment. This causes them to see oppositely charged
surfaces and to plate out over them. In an electronic circuit board, dust
finds its natural home. Since nearly all particulate can conduct electricity
when heated to a liquid state or when it has absorbed moisture, the result
of plating on a circuit board is often a short circuit. At best, such a short
may be a momentary event without ill consequence. However, the short
may also cause board failure and equipment shutdown, or in extreme
cases, a flash fire.
It is important to keep the amount of dirt and dust within a data center
facility to a minimum. Regular cleaning by a professional, experienced
staff, is the best course of action. Experts agree that a regular janitorial
staff should not be used to clean a computer room since they are not aware
of its unique requirements. For example, a janitorial staff may make the
data center look clean by vacuuming, but will have blown a lot of dust and
sib -micron particles out the back of the vacuum, creating more problems
instead of helping to deter them.
Regular professional cleaning will help data center managers avoid the
problems associated with airborne contaminants and will therefore
improve network reliability.
Natasha Spawn I I I nspawn@sealco.net I We Perform For You.
Terms and Conditions
Sealco Shall:
• Furnish proper material, labor, equipment, and supervision necessary to complete contracted services per
this proposal.
• Pay all Social Security, Federal and State Employment Taxes, Use, Sales, Excise and other taxes directly
attributable to our employees, equipment, and supplies.
• Comply with and follow all safety and security regulations.
• Provide documentation per request of complete insurance coverage for General Liability, Excess Liability,
and Workman's Compensation.
• Comply with and follow all drug -free work policies. All Sealco personnel shall have completed drug
screening prior to employment, and participate in quarterly random testing as per Sealco policy.
• Have had all Sealco personnel complete training in Safety Procedure, Quality, Material Handling, and
proper work area protocol, for Data Centers, Clean Rooms, and Construction Sites.
• Comply with all Federal, State, and Company safety regulations. All Sealco personnel shall have completed
and passed an OSHA/HAZCOM compliance program course.
City of Fort Worth, Shall:
• Provide sufficient electrical outlets and potable water for use in performing contracted services.
• Indemnify and hold harmless Sealco L.L.C. from all claims losses, liabilities and damages, including but
not limited to, computer down time in the event of any mishaps during the performance of all services
mentioned in this proposal.
• Sealco agrees to pay for the cost of repair or replacement of any equipment damage caused by the gross
negligence or malicious intent of any Sealco employee or agent in performing their duties as outlined in this
proposal.
• In the event that the contract is cancelled prior to the end of a full year of maintenance service, any labor
costs accrued by Sealco may be invoiced.
• In the event of cancellation or postponement of work, due to customer request, may incur pass through
costs associated with flights and booking fees that will be invoiced to the customer. Sealco will provide
documentation in the form of receipts and/or invoices in this event.
Natasha Spawn I I I nspawn@sealco.net I We Perform For You.
A Few of our Valued Customers
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...and many more.
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