HomeMy WebLinkAboutContract 11226 City ®f Fort Worth, Texas
Mayor and Council Colmm cnication
DATE REFERENCE SUBJECT: Proposal,foTlr_. Staff Support, PAGE
NUMBER Plid-South Citizens Committee
7/29.(_80 **C-5183 i of
The Maid-Sourhside-has been.des�igsaated_as-a_Cosa din4ted=Neighborhop4i;-Revitalizatio:
(GNR) area by the -City of Fort Woxth and._will...r-eeelve-$7-2.6;..0.00 in Sixth--Fear
Community Developme-at-.,RI-6ck:,G ant '-T'h --:Mid-South Cit_ipenq'
Committee "a gr oup-ivhvs•e:members_live. anrl,lor the..area;-•was organized to
work with City;'staff in the p'lanning, implementing-:° acid 'monitoring of the
community development:programs: A staff._perscn; from the Community Affairs
Division, is'.a'ssigned .to.assist_the_Citizens Committee on a.part-time basis. The
staff persons!s_part--time •assignment_lim.its.the amount_of time available for
supporting the committee. Also,',:this .persoa�.cannot appear before :City Council or
..other:boards.or commissions-to at as.an advocate for the area.
The majority-of.the. Citizens Committee-is-employed-full-time and cannot devote
as:much •timesto the Mid�Southside.revitalization.efforts -as is necessary.
. .Therefore, the:Mid-South:Citizens_Committee.requests Community Development funds
.to hire.a<staff_person.to assist the committee and the City staff person. This
_staff..persorb.would be.hired by and be responsible .to the.Executive Board of the
. .Citizens. Committeeo .. The total funding required is $20,000. "
During.t'ie_planning_process.for the..Sixth.'Year.CDBG.application, the Executive
. . Committee identified-the.continuati on.of_staff_support.as a need for the CNR
Proposed-and,_approved.in. the.Sixth Year..CDBG.budget were .funds -to continue the,
support_and.expand the. number..of hours-worked each .week from twenty to forty
hours.
On_.October.l6,._1979 . (M&C:G-x+351), .the_Community-Development .Council approved the
. Sixth.Y-ear_CDBG application. The Mid.-South-Citizens Committee .staff support is
a part of the Sixth Year CDBG application.
The followng. are goals, objectives, and activities for-the staff person;
Goals
To assist the..Mid-South Citizens.-Committee-in-its -effort with the City to
r,:.vitalize the area,
Objectives and.Activities
1. Prepare.and. distribute.a,monthly newsletter;
2. Attend.and.represent.Mid-South interests..at•.public.and:quasi-public meetings;
3. Coordinate block captain system;
_40 . Monitur.the_status 'of planned improvements;
5—Serve as.a.resource.person far the Committee;
6, Work with appropriate 'City staff in .the-development, .planning and implemen-
tation of area projects;
' Maintain..a calendar of-Mid-South.activities; and
8. Operate a neighborhood office of the Committee.
DATE REFERENCE SUBJECT: Proposal for Staff Support, PAGE
NUMBER
Mid-South.Citizens Committee 2 of 2
7/29./80
Financing is available in Account No. 206072-32, Sixth Year CDBG funds.
Recommendation
It is recommended that the City Council authorize the City Manager to execute a
contract in the amount of $20,000 with the Mid-South Citizens Committee to
continue staff support for the Mid-South Citizens Committee.
GG:plg
A-,
SUBMITTED FOR YHE-
CITY MANAGER'S __J)1ISPOSITION BY COUNCIL: PROCESSED BY
OFFICE BY: ❑ APPROVED
ORIGINATING ❑ OTHER (DESCRIBE)
DEPARTMENT HEAD: Olen O D,le,"1'1" CITY SECRETARY
FOR ADDITIONAL INFORMATION
CONTACT: Olen O'Dell, Ext, 7330 DATE
fir; ._111
STATE OF TEXAS
COUNTY OF TARRANT § CONTRACT
WHEREAS, the City of Fort Worth has received a grant fr e
United States Department of Housing and Urban Development (Un
States Department of Housing and Urban Development Community Block
Grant No. B-80-MC-48-0010) for use in providing assistance to low
and moderate income citizens and other civic oriented groups to
improve the living environment in the City of Fort Worth pursuant to
the Housing and Community Development Act of 1974, as amended; and
i
WHEREAS, the Mid-South Citizens Committee is a civic-oriented,
non-profit corporation which assists the staff of the City of Fort
Worth in planning, implementing and monitoring community development
programs for low and moderate-income citizens residing in the
Mid-Southside area of Fort Worth, Texas; and
WHEREAS, the City of Fort Worth and Mid-South Citizens
Committee desire to enter into a contract and agreement whereby the
said City of Fort Worth will furnish said federal grant funds to
Mid-South Citizens Committee for use in the operation of said
program under the Housing and Community Development Act of 1974, as
amended;
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS:
i
That for and in consideration of the mutual covenants, promises
and agreements contained herein, the City of Fort Worth, hereinafter
referred to as "City," acting by and through Robert L. Herchert, its
duly authorized City Manager, and Mid-South Citizens Committee,
hereinafter referred to as "Contractor, " acting by and through Don
Kirk, its duly authorized President, do hereby covenant and agree as
follows:
1.
Contractor covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work and
services described in the bound instrument attached• hereto, marked
Exhibit "A" , and incorporated herein for all purposes incident -to
this contract. Such work and services to be performed by Contractor
shall consist of publishing and distribution of a monthly
newsletter; representation at meetings; coordination of block
captains; monitoring of status of planned improvements; service as a
resource person for the Committee; assistance to City staff involved
in Mid-South projects; maintenance of a Mid-South activities
calendar; and operation of a neighborhood Mid-South Citizens
Committee office. Contractor further covenants and recites -that it
has been furnished a copy of and is familiar with the terms and
conditions of United States Department of Housing and Urban
Development Community Block Grant No. B-80-MC-48-0010, and hereby
agrees to comply with all the terms and conditions contained in said
grant and grant application, as well as all terms and conditions
contained in Exhibit "A" , attached hereto. Contractor further
covenants and agrees to expend the federal grant funds herein
provided in accordance with its budget, designated Exhibit "B" ,
attached hereto.
2.
It is understood and agreed that in no event shall the total
distributions of federal grant funds made to -the Contractor during
the term of this agreement exceed the total sum of Twenty Thousand
Dollars ($20,000) . Contractor shall keep all monies granted
C FIC1AL R C9�R0
i
hereunder in a separate bank account designated only for these
funds, and shall not commingle the funds with any other monies. In
the event this contract is terminated for any reason at any time
Contractor shall return to City any unused portion of federal monies
i
distributed hereunder.
It is agreed that the funding provided hereunder shall be made
on a monthly basis in advance following receipt each month from the
Contractor of an itemized statement of anticipated expenses for the
coming month. Contractor is authorized to exceed any line item in
the budget in an amount not to exceed 5% of that particular line
item without the prior approval of the City. Contractor further
agrees that it will notify City of any additional funding received
by Contractor.
3.
The term of this agreement is for a period beginning on August
22, 1980, and ending on August 21 , 1981.
Contractor covenants and agrees that, in the event it desires
to extend the term of this agreement beyond its stated date of
expiration, it shall submit a written request for extension to the
City at least 60 days prior to the current expiration date hereof
and that said submission shall include the Contractor' s anticipated
budget, goals and objectives for the extended period; provided,
however, that the City is under no duty or obligation to grant the
requested extension, and that any such extension must be in writing
as an amendment to this contract and approved by the City Council of
the City of Fort Worth.
4.
It is expressly understood and agreed by and between the
parties hereto that this agreement is wholly conditioned upon the
actual receipt by City of federal funds granted under United States
Department of Housing and Urban Development Community Block Grant
No. B-80-MC-48-0010; that all monies distributed to Contractor
hereunder shall be exclusively from federal monies received under
said Block Grant No. B-80-MC-48-0010, and not from any monies of
City; and that if such funds under said Block Grant No.
B-80-MC-48-0010 are not timely forthcoming, in whole or in part,
City may, at its sole discretion, terminate this contract and
agreement and City shall not be liable for payment for any work or
services performed by Contractor under or in connection with this
contract.
5.
It is understood and agreed that this contract may be ter-
minated by City, in whole or from time to time in part, whenever
such termination is determined by City to be in the best interest of
City. Termination will be effected by delivering to Contractor a
notice of termination, specifying to what extent performance of the
work under the contract is being terminated and the effective date
of termination. After receipt of notice of termination, Contractor
shall:
(a) Stop work under the contract on the date and to the extent
specified in the notice of termination;
(b) Place no further orders or subcontracts except as may be
necessary for completion of the work not terminated; and
(c) Terminate all orders and contracts to the extent that they
relate to the performance of the work terminated by the
notice of termination.
T
Within thirty (30) days following the date of such termination,
Contractor shall return to City any unused portion of federal monies
distributed hereunder.
6.
Contractor agrees to keep sufficient records to document its
adherence to applicable federal regulations, along with documen-
tation and records of all receipts and expenditures, whether of said
Community Development Block Grant funds, program income or funds
from other sources. City shall have the right to investigate,
examine and audit at any time any and all such records relating -to
e
th . operations of contractor under this agreement. Upon demand by
City, the Contractor, its officers, members, agents, employees, and
subcontractors shall make such records readily available for
investigation, examination and audit by City. In the event of such
audit and in conformity with Federal Management Circular A-102, a
single audit of all Contractor's operations will be under-taken and
may be conducted either by City or an Independent Public Accountant
of City's choice. Any Independent Audit will be undertaken pursuant
to a written audit agreement and subject to City review of audit
findings.
7.
Contractor shall deliver to City a monthly statement of its
receipts and expenditures of funds from whatever source, including
all program income and Community Development Block Grant funds, and
each statement shall be signed by the Contractor or a duly
authorized officer of the Contractor. Each monthly statement shall
be submitted to City no later than the 5th day of the following
month.
8.
Contractor covenants and agrees to fully cooperate with City in
monitoring the effectiveness of the services and work to be
performed by Contractor under this agreement, and City shall have
access at all reasonable hours to offices and records of the
Contractor, its officers, members, agents, employees, and
subcontractors for the purpose of such monitoring.
9.
Contractor shall operate hereunder as an independent contractor
and not as an officer, agent, servant or employee of City.
Contractor shall have exclusive control of, and the exclusive right
to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, members,
agents, servants, employees, subcontractors, licensees and invitees.
The doctrine of respondeat superior shall not apply as between City
and Contractor, its officers, members, agents, servants, employees,
subcontractors, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City
and Contractor. It is expressly understood and agreed that no
officer, member, agent, employee, subcontractor, licensee or invitee
of the Contractor, hereunder is in the paid service of City and that
City does not have the legal right to control the details of the
tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, licensees or invitees.
10.
City shall in no way nor under any circumstances be responsible
for any property belonging to Contractor, its officers, members,
agents, employees, subcontractors, licensees or invitees, which may
be lost, stolen, destroyed or in any way damaged; and Contractor
hereby indemnifies and holds harmless City and its officers, agents,
and employees, from and against any and all such claims or suits.
Contractor covenants and agrees to indemnify, hold harmless and
defend, at its own expense, City and its officers, agents, servants
and employees, from and against any and all claims or suits for
property loss or damage and/or personal injury, including death, to
any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution,
performance, attempted performance or non-performance of this
contract and agreement, and/or the operations, activities and
services of the programs described herein, whether or not caused, in
whole or in part, by alleged negligence of officers, agents,
servants, employees, contractors or subcontractors of City; and
Contractor hereby assumes all liability and responsibility of City
and its officers, agents, servants, and employees for any and all
claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or
character, whether real or asserted, arising out of or in connection
with the execution, performance, attempted performance or
non-performance of this contract and agreement, and/or the
operations, activities and services of the programs described
herein, whether or not caused in whole or in part, by alleged
negligence of officers, agents, servants, employees, contractors or
subcontractors of City. Contractor likewise covenants and agrees to
and does hereby indemnify and hold harmless City from and against
any and all injury, damage or destruction of property of City,
arising out of or in connection with all acts or omissions of
Contractor, its officers, members, agents, employees,
subcontractors, invitees, licensees, or caused in whole or in part,
by alleged negligence of officers, agents, servants, employees,
contractors or subcontractors of City.
In the event it is determined that Contractor has misused,
misapplied or misappropriated all or any part of the grant funds
described herein, Contractor agrees to indemnify, hold harmless and
defend City and its officers, agents, servants and employees, from
and against any and all claims or suits resulting from such misuse,
misapplication or misappropriation of such funds, and to reimburse
the City the amount of such monies so misused, misapplied or
misappropriated.
12.
Contractor shall furnish a certificate of insurance as proof
that it has secured and paid for policies of public liability and
automobile liability insurance covering all risks incident to or in
connection with -the execution, performance, attempted performance or
non-performance of this con-tract and agreement.
The amounts of such insurance shall not be less than the
maximum liability which can be imposed on City under the laws of the
State of Texas. At present, such amounts shall be as follows:
Property damage, per occurrence $ 50,000
Bodily injury or death, per person $100,000
Bodily injury or death, per occurrence $300,000
-4-
with the understanding and agreement by Contractor that such
insurance amounts shall be revised upward at City's option and that
Contractor shall revise such amounts within thirty (30) days
following notice to Contractor of such requirements.
Contractor also covenants and agrees to furnish the, City of
Fort Worth with a certificate of insurance as proof that it has
obtained and paid for a policy of Workers' Compensation Insurance in
the amounts required by State law, covering any and all employees of
Contractor active in the program funded under. this contract; and
Contractor agrees to require its subcontractors to carry adequate
Workers' Compensation Insurance in the amounts required by State
law.
13.
Contractor shall execute a good and sufficient fidelity bond in
a form acceptable to City and shall furnish City the original copy
thereof. Such bond shall remain in full force and effect during the
term of this contract and shall be in an amount of money sufficient
to cover the loss of any and all federal grant monies received by
Contractor under this Contract. The total amounts of such fidelity
bond coverage shall be equal to the amount of such federal grant
monies received by Contractor hereunder, to wit: Twenty Thousand
Dollars ($20,000) , covering all officers and employees of Contractor
engaged in activities under this contract. Such bond shall cover
fraud, theft and dishonesty of such officers and employees and in
the event of loss from such causes, the proceeds of such bond shall
be used to reimburse City for any and all loss of federal grant
monies received by Contractor under this Contract. To effectuate
such reimbursement, each such bond shall include a rider stating
that any loss or losses thereunder shall be payable, and shall be
paid, to the City of Fort Worth for the use and benefit of
Contractor.
14.
If Contractor, as a charitable or non-profit organization, has
or claims an immunity or exemption (statutory or otherwise) from and
against liability for damages or injury, including death, to persons
or property, Contractor hereby expressly waives its rights to plead
defensively such immunity or exemption as against City.
15.
Contractor shall not assign all or any part of its rights,
privileges or duties under this contract without the prior written
approval of City, and any attempted assignment of same without such
prior written approval shall be void, and constitute a breach of
this agreement. It is agreed that the City has the right to inspect
and approve in writing any proposed lease agreements or subcontracts
between Contractor and any subcontractor or sublessee engaged in any
activity in conjunction with this Community Development Block Grant
funded project prior to any charges being incurred. It is expressly
understood and agreed by the parties hereto that leaves of absence,
vacations, pay plans, or any other benefits accrued or allowed by
Contractor while utilizing these federal funds for the purposes set
forth in Exhibit "All shall be no more liberal or greater than those
allowed under present City policies.
16.
No member, officer or employee of City, or its designees or
agents, no member of the governing body of the locality in which the
program is situated, and no other public official of such locality
-5-
.or localities who exercises any functions or responsibilities with
respect to the program funded hereunder during his tenure or for one
year -thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be
performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
No officer, employee, member or program participant of Con-
tractor or its subcontractors shall have a financial interest,
direct or indirect, in this contract or the monies transferred
hereunder, or be financially interested, directly or indirectly, in
the sale to Contractor of any land, materials, supplies, or services
purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, ex-
pressed or implied, of Contractor or its subcontractors, shall
render this contract voidable by the City of Fort Worth.
17.
In accordance with -the policy of the Executive Branch of the
federal government, Contractor covenants that neither it nor any of
its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this contract shall in
connection with the employment, advancement, or discharge of
employees, or in connection with the terms, conditions or privileges
of their employment, discriminate against persons because of -their
age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
Contractor further covenants that neither it nor its officers,
members, agents, employees, subcontractors, program participants, or
persons acting on their behalf, shall specify, in solicitations or
advertisements for employees to work on this contract, a maximum age
limit for such employment unless -the specified maximum age limit is
based upon a bona fide occupational qualification, retirement plan
or statutory requirement.
18.
During the performance of this contract, Contractor agrees, and
will require all of its subcontractors to agree, as follows:
(a) Contractor will not discriminate against any employee or
applicant for employment because of race, color, religion,
sex or national origin. Contractor will take affirmative
action to ensure that applicants are employed, and that
employees are treated during employment without regard to
their race, color, religion, sex or national origin. Such
action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship.
Contractor agrees to post in conspicuous places, available
to employees and applicants for employment, notices
setting forth the provisions of this nondiscrimination
clause.
(b) Contractor will, in all solicitations or advertisements
for employees placed by or on behalf of Contractor, state
that all qualified applicants will receive consideration
for employment without regard to race, color, religion,
sex or national origin.
-6-
19.
As the work to be performed under this contract is on a project
assisted under a program providing direct Federal financial
assistance from the Department of Housing and Urban Development and
is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 U.S.C. 1701u, Contractor
covenants -to abide by the requirements of the said Section 3. It
requires as follows:
(a) That to the greatest extent feasible, opportunities for
training and employment be given lower income residents of
the project area, and
(b) That contracts for work in connection with the project be
awarded to business concerns which are located in or owned
in substantial part by persons residing in the area of the
project.
Contractor will comply with the provisions of said Section 3
and the regulations issued pursuant thereto by the Secretary of
Housing and Urban Development set forth in 24 CFR 135, and all
applicable rules and orders of the Department issued thereunder
prior to the execution of this contract. Contractor certifies and
agrees that it is under no contractual or other disability which
would prevent it from complying with these requirements.
Contractor agrees that it will send to each labor organization
or representative of workers with which it has a collective bargain-
ing agreement or other contract or understanding, if any, a notice
advising -the said labor organization or workers representative of
its commitments under this Section 3 clause and shall post copies of
the notice in conspicuous places available to employees and
applicants for employment or training.
Contractor agrees that it will include the said Section 3
clause in every subcontract for work in connection with -the project
and will, at the direction of City, take appropriate action pursuant
to the subcontract upon a finding that the subcontractor is in
violation of regulations issued by the Secretary of Housing and
Urban Development, 24 CFR 135. Contractor agrees that it will not
subcontract with any subcontractor where it has notice or knowledge
that the latter has been found in violation of regulations under 24
CFR 135 and will not let any subcontract unless the subcontractor
has first provided Contractor with a preliminary statement of
ability to comply with the requirements of these regulations.
City and Contractor understand and agree that compliance with
the provisions of Section 3, the regulations set forth in 24 CFR
135, and all applicable rules and orders of the Department issued
thereunder prior to the execution of this contract shall be a
condition of the Federal financial assistance provided to the
project, binding upon the City and the Contractor, and their
respective successors, assigns and subcontractors. Failure to
fulfill these requirements shall subject Contractor and its
subcontractors, it successors and assigns to those sanctions
specified by the Grant Agreement through which Federal assistance is
provided, and to such sanctions as are specified by 24 CFR 135.
20.
Contractor covenants and agrees that its officers, members,
agents, employees, program participants and subcontractors shall
abide by and comply with all laws, federal, state and local,
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including all ordinances, rules and regulations of the City of Fort
Worth, and the Housing and Community Development Act of 1974, as
amended, and all regulations pertaining thereto. Contractor further
promises and agrees that it has read, and is familiar with, terms
and conditions of the Community Development Block Grant under which
these funds are granted, and that it will fully comply with same;
and that it will use said funds strictly for those purposes and
goals intended under the terms and conditions of said Community
Development Block Grant, and the attached Exhibit "A". It is agreed
and understood that if City calls the attention of Contractor to any
such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants, or subcontractors
then Contractor shall immediately desist from and correct such
violation.
21.
Contractor covenants and agrees that in the event it fails to
comply with or breaches any of the terms and provisions of the
agreement, City shall have the right to declare this agreement
immediately terminated, and City shall have no further responsi-
bility or liability hereunder.
22.
Should any action, whether real or asserted, at law or in
equity, arise out of the execution, performance, attempted perfor-
mance or non-performance of -this contract and agreement, venue for
said action shall lie in Tarrant County, Texas.
23.
Contractor, in the execution, performance or attempted per-
formance of this contract and agreement, will not discriminate
against any person or persons because of sex, race, religion, color
or national origin, nor will Contractor permit its officers,
members, agents, employees, subcontractors, or program participants
-to engage in such discrimination.
This agreement is made and entered into with reference specifi-
cally to ordinance No. 7400 of the City of Fort Worth, an ordinance
prohibiting certain discrimination in employment, and Contractor
hereby covenants and agrees that Con-tractor, its officers, members,
agents, employees and subcontractors have fully complied with all
provisions of same and that no employee, employee-applicant or
program participant has been discriminated against by the -terms of
such ordinance by either -the Contractor, its officers, members,
agents, employees or subcontractors.
24.
All property approved by the City of Fort Worth and purchased
with federal monies granted hereunder shall be used solely for the
accomplishment of the purposes and work set forth in Exhibit "A"
attached hereto. It is expressly understood and agreed that such
property shall not become -the property of Contractor; that at the
termination of this agreement, all such property shall be delivered
to -the City of Fort Worth, or its duly authorized representative;
and that the City or its duly authorized representative shall have
the exclusive right to determine the manner in which said property
may be disposed of.
25.
The provisions of this agreement are severable and if for any
reason a clause, sentence, paragraph or other part of -this agreement
shall be determined to be invalid by a court or federal or state
agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions
which can be given effect without the invalid provision.
26.
The failure of City to insist upon the performance of any term
or provision of this agreement or to exercise any right herein
conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such term or
right on any future occasion.
27.
Prior to execution of this contract, Contractor shall furnish
to City a certified copy of the resolution by its Board of Directors
authorizing Contractor to enter into this contract.
28.
This written instrument constitutes the entire agreement by the
parties hereto concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written
agreement which purports to vary from the terms hereof shall be
void.
IN WITNESS WHEREOF, the parties hereto have executed this
agreerUnt in multiples in F rt Worth, Tarrant County, Texas, this
day of rl 1.4 A.D. 19
ATTEST: CITY OF FORT WORTH
By:
y Secretary Robert L. Hercheft
(-CY City Manager.
APPROVED AS TO FORM
AND LEGALITY:
City-Attorney
ATTEST: MID-SOUTH CITIZENS COMMITTEE
By: 4�qaq- KA
%ecretary',' Mid-South Don Kirk
Citizens Committee President
APPEO`= BY CITY COUNCIL
7
City So Mary
Z
_- -,q9-z
Date
-9-
STATE OF TEXAS
COUNTY OF TARRANT
BEFORE ME, the undersigned authority, a Notary Public in and
for Tarrant County, Texas, on this day personally appeared Robert L.
Herchert, known to me to be the person whose name is subscribed to
the foregoing instrument, and acknowledged to me that the same was
the act of the City of Fort Worth and that he executed the same as
the act of said City of Fort Worth for the purposes and
consideration therein expressed and in the capacity therein stated.
GIVEN R MY HAND AND SEAL OF OFFICE, this day of
JNDE
A. D. , 198
�Notary Public in and for
Tarrant County, Texas
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and
for Tarrant County, Texas, on this day personally appeared Don Kirk,
known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that he executed the
same for the purposes and consideration therein expressed, as the
act and deed of the Mid-South Citizens Committee, and in the
capacity therein stated as its duly authorized officer or
representative.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of
A. D. , 1980
Notary Public in and for
Tarrant County, Texas
Exhibit
PROPOSAL
Continued Staff Support
Mid-South CNR 1980
Year VI CDBG
Background
In February, 1979, the Mid-South Citizens Committee submitted a proposal to the
City of Fort Worth for staff support to assist the CNR Citizens Committee. The
original proposal included a part time staff position (twenty hours per week)
and related office expenses. The total original budget request was for $10,400
to be allocated from Year V CDBG funds for the Mid-South CNR.
The objectives of the staff support were to: (1) establish and encourage com-
munication between Mid-South residents; (2) research issues important to the
Mid-South and communicate this information to Executive Committee members; (3)
gather information concerning programs and funding opportunities for the Mid-
South; and (4) assist the Mid-South Citizens Committee in organizing special events.
The request for staff assistance was approved by the Supportive Services Committee,
the Community Development Council , and the Fort Worth City Council for inclusion
in the city's Year V CDBG application which was later approved by HUD. On August
22, 1979, contract number 10592 was executed between the City of Fort Worth and
the Mid-Sbuth Citizens Committee. The part time staff position was filled on
August 28, 1979.
Continued Need for the Position
During the planning process for Year VI, the Executive Committee identified the
continuation of staff support as a need for the CNR. Proposed and approved in
the Year VI budget were funds to continue the support and expand the number of
hours worked each week from twenty to forty. -Work objectives for the staff support
include the following: (1) prepare and distribute a monthly newsletter; (2) attend
and represent Mid-South interests at public and quasi-public meetings; (3) coordinate
block captain system; (4) monitor the status of planned improvements; (5) serve -as a
.resource person for the Committee; (6) work with appropriate city staff in the dev-
elopment, planning and implementation of area projects; (7) maintain a calendar of
Mid-South activities; and (8) operate a neighborhood office of the Committee.
During the coming year, a special effort will be made to strengthen the block
captain system and stimulate greater -involvement from the residents and businesses
of the Mid-South.
Request for Funds
The total amount approved for the continuation of staff support is $20,000 in
Year VI CDBG funds. This amount includes both salary and related office expenses.
The office expenses are based on actual expenditures of the Mid-South office for a
nine month period and projected for a forty hour per week office for twelve months.
The budget assumes the office will remain in its present location, 1715 College.
The salary expenditure is based on the personnel schedule of the City of Fort Worth
for the position of Community Affairs Specialist, step 2, following the example of
the current program. The incumbent in the position can only make a commitment of
thirty hours per week due to graduate school prioi-ities. Because the Executive
Committee wishes to retain the incumbent, they have agreed to a thirty hour position
with the balance of salary funds being used to hire a resident of the neighborhood,
perhaps a retired citizen, to work approximately ten hours per week in the office
and on special projects. Thus, the total hours of service provided by staff will
be forty per week in accordance with the goal of the Committee.
Summary
The use of staff support to the Executive Committee has proven to be an effective
tool of insuring the continued improvement of the Mid-South through the CDBG program.
The Mid-South Citizens Committee has received approval in the Year VI CDBG program
to continue staff support for the CNR. A total of $20,000 has been approved for this
purpose and a budget prepared reflecting the use of these funds. This proposal is
submitted in order that a contract can be drawn and executed between the City of Fort
Worth and the Mid-South Citizens Committee before August 21,1980, the expiration date
of the current contract for staff support.
Exhibit
MID-SOUTH
Year VI Staff Support
Proposed Budget
Budget Category Line Item Expenditure
500 017 Salary $14,600.00
500 215 Office Supplies 600.00
500 223 Postage 1,200.00
500 538 Telephone 500.00
500 470 Printing 1,500.00
500 629 Fidelity Bond .250.00
500 496 Liability Insurance 250.00
500 686 Other Professional Services 50.00
(Prior H & CD approval )
500 868 Private Auto Allowance-Local 500.00
(1 7�/mi 1 e)
500 926 Pr vate AM Allowance--Out/Town 100.00
illt/mile
500 405 Conferences, Seminars 250.00
2 (Prior H & CD approval )
500 728 Office Equipment 200.00
(Prior H & CD approval )
TOTAL $2�,000.00
Notes
1 based on ,personnel schedule of City of Fort Worth, includes one person at
30 hours per week, balance used for part-time worker from neighborhood.
2 includes typewriter maintance contract
� a� oho
G
A RESOLUTION OF THE MID-SOUTH CITIZENS COMMITTEE AUTHORIZING THE EXECUTION OF A
CONTRACT WITH THE CITY OF FORT WORTH FOR FUNDS TO CONTINUE CNR STAFF SUPPORT.
WHEREAS, the Mid-South Citizens Committee has identified the need to continue
staff support at the CNR level , and
WHEREAS, the Community Development Council and City Council of the City of Fort
Worth have concurred in this need, and
WHEREAS, authorized in the City of Fort Worth's Year VI Community Development
Block Grant program as approved by the City Council of the City of Fort Worth
are funds in the Amount of twenty thousand dollars ($20,000) to continue the
Mid-South CNR staff support,
NOW THEREFORE, BE IT RESOLVED BY THE EXECUTIVE COMMITTEE OF THE MID-SOUTH CITIZENS
COMMITTEE THAT A CONTRACT IN THE AMOUNT OF TWENTY THOUSAND DOLLARS ($20,000) BE
EXECUTED BETWEEN THE MID-SOUTH CITIZENS COMMITTEE AND T14E CITY OF FORT WORTH, TEXAS
FOR THE PURPOSE OF CONTINUING MID-SOUTH CNR STAFF SUPPORT.
Adopted and approved by the Mid-South Citizens Committee this the 21st day of
August, 1980.
AUG25
DON W KIR President
ATTEST:
REV. JA ICE KREITNER CAIN, Secretary
MID-SOUTH CITIZENS COMMITTEE e 1715 College Avenue m Fort Worth, Texas 78110 (817) 924-4831