HomeMy WebLinkAboutContract 58426-A1CSC No. 58426-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 58426,
A MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT
Fort Worth Public Improvement District No. 20 (East Lancaster Avenue)
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 58426 ("First
Amendment") is made and entered into by and between the CITY OF FORT WO TH (the "City"), a home -
rule municipal corporation organized under the laws of the State of Texas, acting by and through its duly
authorized Assistant City Manager, and FIRSTSERVICE RESIDENTIAL TEXAS PID, LLC, a Texas
limited liability company, ("Contractor") acting by and through its duly authorized representative.
WHEREAS, the City and Contractor are parties to a Management and Improvement Services
Agreement for Fort Worth Public Improvement District No. 20, the same being City Secretary Contract Number
58426 ("Agreement");
WHEREAS, Contractor identified a need to reallocate certain funds between budgeted line items;
WHEREAS, on April 25, 2023, the City Council adopted an ordinance approving a revised Fiscal Year
2022-2023 budget and five-year service plan, taking into account the budgetary adjustments;
WHEREAS, the parties wish to amend the Agreement to incorporate the revised budget and five- year
service plan; and
NOW, THEREFORE, for and in consideration of the mutual covenants, promises, and agreements
contained herein, the City and Contractor do hereby covenant and agree to amend the Agreement as follows:
1. Exhibit A to the Agreement concerning the Budget and Service Plan for the District is replaced with,
and superseded by, a new Exhibit A that is attached to this First Amendment, which is incorporated into the
Agreement for all purposes.
2. All terms of this First Amendment that are capitalized but not defined have the meanings assigned to
them in the Agreement.
3. All terms and conditions of the Agreement that are not expressly amended pursuant to this First
Amendment will remain in full force and effect.
IN WITNESS WHEREOF, the undersigned have caused this First Amendment to be executed
in Fort Worth, Tarrant County, Texas.
CITY OF FORT WO TH:
By: William Johnson (J4 12, 202314:50 CDT)
William M. Johnson
Assistant City Manager
Date: Jun 12, 2023
First Amendment to CSC 58434
FIRSTSERVICE RESIDENTIAL
TEXAS PID, LLC
a Texas limited liability company
kathc een ways
By: Kathleen Ward (Jun 8, 202315:50 CDT)
Kathleen Ward
President
Date: J u n 8, 2023
OFFICIAL RECORD
CITY SECRETARY 1of3
FT. WORTH, TX
Approval Recommended:
iP.e6axt�'tu.Lcm
By:
Robert Stums
Economic Development Director
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ATTEST: °
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By.
Jannette Goodall
City Secretary
APPROVED AS TO FORM AND LEGALITY:
Tyler F. Wallach
Assistant City Attorney
Contract Compliant Manager:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,
including ensuring all performance and reporting requirements.
Lacey IA Ruiz un 12202 13 CDT)
Lacey M. Ruiz
Sr. Contract Compliance Specialist
M&Cs: 22-0679 (September 13, 2022); 23-0313 (April 25, 2023)
Form 1295: 2022-919056
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to CSC 58434 2 of 3
Exhibit "A"
City of Fort Worth
Mid -Year Adjustment Five Year Service Plan FY23-FY27
Public Imrovement District No. 20 - East Lancaster
FY22/23
FY23/24
FY24/25
FY25/26
FY26/27
REVENUES
PID Assessments
$
291,898
$
297,736
$
303,691
$
309,764
$
315,960
Total Budgeted Revenues
$
291,898
$
297,736
$
303,691
$
309,764
$
3155960
Use of Fund Balance
58,740
-
-
-
-
Total Funds Available for Use
$
350,638
$
297,736
$
303,691
$
309,764
$
315,960
EXPENSES
Management Fee
$
17,800
$
17,800
$
17,800
$
17,800
$
17,800
City Administrative Fee
5,838
5,955
6,074
6,194
6,319
Security
312,600
258,000
272,317
278,270
284,341
Community Marketing/Events
8,900
1,500
2,000
2,000
2,000
Audit/Annual Review
2,500
2,500
2,500
2,500
2,500
Communications
3,000
3,000
3,000
3,000
3,000
Total Budgeted Expenses
$
350,638
$
288,755
$
303,691
$
309,764
$
315,960
Contribution to Fund Balance
8,981
Total Expenses
350,638
297,736
303,691
309,764
315,960
Net Change in Fund Balance
$
(58,740)
$
8,981
$
(0)
$
0
$
(0)
Fund Balance, Beginning of Year (Estimated Yrs 2-5)
107,351
48,611
57,592
57,592
57,592
Estimated Fund Balance, End of Year
48,611
57,592
57,592
57,592
57,592
Reserve Requirement
48,135
50,625
51,638
52,671
52,671
Over (Under) Reserve
$
475
$
6,967
$
5,954
$
4,922
$
4,921
*FY2023 Assessment Rate = $.266
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/25/23 M&C FILE NUMBER: M&C 23-0313
LOG NAME: 17PID20 MIDYEARFY23
SUBJECT
(CD 5 and CD 8 / Future CD 8 and CD 11) Adopt Ordinance Amending the Fiscal Year 2022-2023 Adopted Budget and Five -Year Service Plan
for Public Improvement District 20 — East Lancaster Avenue and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinance amending the Fiscal Year 2022-2023 Budget and Five -Year Service Plan for Public Improvement District 20 —
East Lancaster Avenue to reflect amendments associated with a mid -year review and direct the City Secretary to record the same in the real
property records of Tarrant County, Texas no later than the seventh (7th) day after adoption by the City Council; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Fort Worth Public Improvement District
20 — East Lancaster Avenue Fund in the amount of $58,740.00, from available, unreserved fund balance, for the purpose of funding mid -year
budget adjustments.
DISCUSSION:
The City of Fort Worth's Department of Economic Development administers the City's Public Improvement Districts (PIDs). The City's PID Policy
outlines the need to proactively work with the City's PID management companies to oversee the services being provided within each of the PIDs.
PID 20 — East Lancaster (East Lancaster PID) is managed by FirstService Residential Texas PID, LLC (FirstService).
On September 13, 2022, City Council adopted Ordinance No. 25728-09-2022, approving the (FY) 2022-2023 Budget, Five -Year Service Plan,
Assessment Plan, and Tax Year 2022 Assessment Roll for the East Lancaster PID. After conducting a mid -year review of the
East Lancaster PID's budget, City staff and FirstService have identified the need to increase the East Lancaster PID Budget by $58,740.00 to
align expenses with actual activities that are attributable primarily to increases in security for increased patrols and community marketing/events to
cover costs of annual meetings and events
Revenue Adjustments
Line Items Previously Approved Recommended Amended
to be FY23 Budget Item Mid -Year FY23
Adjusted Adjustment Budget Item
PID $291,898.00 $0.00 $291,898.00
Assessments
Use of Fund $0.00 $58,740.00 $58,740.00
Balance
(Totals $291,898.00 $58,740.00 $350,638.00
Expenditure Adjustments:
Line Items to Previously Approved Recommended jAmended
be Adjusted FY23 Budget Item Mid -Year FY23
Adjustment Budget Item
Security $259,000.00 $53,600.00 $312,600.00
Community
Marketing/ $1,500.00 $7,400.00 $8,900.00
Events
I
Contribution
to Fund $2,260.00 ($2,260.00) $0.00
Balance
Totals $262,760.00 $58,740.00 $321,500.00
All other previously approved line items not mentioned above remain the same. Upon approval of the above recommendations, the total budgeted
expenses for FY 2022-2023 will be $350,638.00. This mid -year budget adjustment will decrease the unaudited, unassigned fund balance by a total
of $58,740.00. The revised Budget and Five -Year Service Plan will take effect upon approval by City Council. The City and FirstService will
update the existing contract to reflect the mid -year adjustment (City Secretary Contract No. 58426).
Funding is available for appropriation in the fund balance of the FWPID #20 - East Lancaster Ave Fund. The beginning balance is
$107,350.00, after this M&C, available balance will be $48,610.00.
The East Lancaster PID is located in COUNCIL DISTRICTS 5 & 8/FUTURE COUNCIL DISTRICTS 8 & 11.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations and adoption of the attached appropriation ordinance, funds will be
available in the current operating budget, as appropriated, in the FWPID #20 - East Lancaster Ave Fund. Prior to any expenditure being incurred,
the Economic Development Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Robert Sturns 2663
Additional Information Contact: Crystal Hinojosa 7808