HomeMy WebLinkAboutContract 57911-R2DocuSign Envelope ID: FD813562-D4CD-4COB-B9AE-915957611 F3F
CSC No. 57911- R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 7, 2023
GTS Technology Solutions, Inc.
Attn: Legal Dept
9211 Waterford Centre Blvd., Suite 275
Austin, TX 78758
Re: Contract Renewal Notice
Contract No. CSC No. 57911 (the "Contract")
Renewal Term No. 2: August 31, 2023 to August 30, 2024
The above referenced Contract with the City of Fort Worth expires on August 31, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httDs://www.fortworthtexas.2ov/departments/finance/purchasinc.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Amy McCormick
IT Finance Contract Technician
200 Texas Street
Fort Worth, TX, 76102
Amy.mccormick@fortworthtexas.gov
(817) 392-6082
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
DocuSign Envelope ID: FD813562-D4CD-4COB-B9AE-915957611 F3F
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
L%,A)
By: Valerie ashington (Jun 12, 202314:56 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: J u n 12, 2023
GTS Technology Solutions, Inc.
DocuSigned by:
By: "ralf
Namafto..
Title: Vice President of Staffing
Date: 6/7/2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions
Approved as to Form and Legality:
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-1020
Approval Date: 12/13/2022
Form 1295: 2022-951424
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Cynthihi yr8, 202310:28 CDT)
Name: Cynthia Tyree
Title: Sr. IT Solutions Manager
City Secretary:
By:
V
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
6/8/23, 10:18 AM M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FLIRT WORTH
REFERENCE **M&C 22- 04AMEND MAYOR AND
DATE: 12/13/2022 NO.: 1020 LOG NAME: COUNCIL COMMUNICATION 22-
0444 STAFF AUGMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to Mayor and Council Communication 22-0444 to Include
Additional Staff Augmentation Contractors and Amend Staff Augmentation Contracts to
Provide Staff Augmentation Services to the Information Technology Solutions Department
Using Cooperative Agreements with One Option to Renew
RECOMMENDATION:
It is recommended that City Council authorize an Amendment to Mayor and Council Communication
22-0444 to add staff augmentation vendors System Soft Technologies, Inc., GTS Technology
Solutions, Inc., Internal Data Resources, Inc. d/b/a IDR, and Robert Half International, Inc. and amend
the respective City Secretary Contracts for each to provide staff augmentation services to the
Information Technology Solutions Department using Texas Department of Information Resources DIR
agreements and a Houston -Galveston Area Council cooperative agreement with one option to renew.
DISCUSSION:
On June 14, 2022, Mayor and Council Communication (M&C) 22-0444, City Council authorized
and approved an amendment to M&C 21-0733 with various contractors using cooperative agreements
to increase the annual amount by $1,066,000.00 for a new total annual authorization of
$4,374,000.00 for the Information Technology Solutions Department (ITS). This M&C requests
authorization to amend M&C 22-0444 to add staff augmentation contractors System Soft
Technologies, Inc., GTS Technology Solutions, Inc., Internal Data Resources, Inc. d/b/a IDR, and
Robert Half International, Inc. by amending the respective City Secretary Contracts to be included in
the annual authorization of $4,374,000.00. City Secretary Contracts for System Soft Technologies,
Inc., GTS Technology Solutions, Inc., and Internal Data Resources, Inc. utilize Texas Department of
Information Resources (DIR) cooperative agreements with a final expiration date of August 31, 2024,
the same expiration date for current staff augmentation contractors utilizing DIR cooperative
agreements. Each DIR cooperative agreement expires August 31, 2023 with one remaining option to
renew. Robert Half International, Inc. City Secretary Contract utilizes Houston -Galveston Area Council
(H-GAC) contract TS06-21 that expires May 31, 2024.
This M&C requests authorization to amend the City Secretary Contracts to expire the same date as
the respective cooperative agreements and include the annual authorization of $4,374,000.00.
This M&C requests authorization to add the staff augmentation contractors below:
Staff Augmentation Vendor
Cooperative
Cooperative Contract Expiration Date
Contract
System Soft Technologies, Inc.
DIR-CPO-4637
August 31, 2024
GTS Technology Solutions,
DIR-CPO-4526
August 31, 2024
Inc.
Internal Data Resources, Inc.
DIR-CPO-4529
August 31, 2024
d/b/a IDR
Robert Half International, Inc.
H-GAC TS06-21
May 31, 2024
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6/8/23, 10:18 AM
M&C Review
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the DIR or H-GAC agreements are not renewed, staff
would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative
agreement. If the City Council were to not appropriate funds for a future year, staff would stop making
purchases when the last appropriation expires, regardless of whether the then -current purchase
agreement has expired.
The City will initially use the DIR and H-GAC contracts to make purchases authorized by this M&C.
The DIR Cooperative Contracts are set to expire on August 31, 2024. If DIR-CPO-4637, DIR-CPO-
4526, DIR-CPO-4529, and H-GAC TS06-21 are extended, this M&C authorizes the City to purchase
similar equipment and supplies under the extended contracts. If DIR-CPO-4637, DIR-CPO-4526, DIR-
CPO-4529, and H-GAC TS06-21 are not extended, but DIR and H-GAC execute new cooperative
contracts with each vendor and with substantially similar terms, this M&C authorizes the City to
purchase the services under the new contracts. If this occurs, in no event will the City continue to
purchase services under the new agreements for more than three (3) years without seeking Council
approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Council approval, the Agreement will become effective and expire
August 31, 2023 in accordance with the DIR contracts and May 31, 2024 in accordance with H-GAC
TS06-21.
RENEWAL OPTIONS: The DIR agreements may be renewed for one additional one-year renewal
term at the City's option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that approval of this recommendation will have no material effect on
City funds.
TO
Fund Department Account Project ' Program Activity I Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manaqer's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Cynthia Tyree (6689)
Form 1295 Certificate 100974938 Svstem Soft Tech noloaies.pdf (CFW Internal)
Form 1295 Certificate 100975010.pdf (CFW Internal)
Form 1295 Certificate 100975023.pdf (CFW Internal)
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