HomeMy WebLinkAboutContract 58068-R1DocuSign Envelope ID: 0OB97136-6315-4A5B-BO68-6FBAD38C3EC8
CSC No. 58068-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 8, 2023
T-Mobile USA, Inc.
Attn: Legal Dept
12920 SE 381h Street
Bellevue, WA 98006
Re: Contract Renewal Notice
Contract No. CSC No. 58068 (the "Contract")
Renewal Term No. 1: September 6, 2023 to September 5, 2024
The above referenced Contract with the City of Fort Worth expires on September 6, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httns://www.fortworthtexas.2ov/departments/finance/Durchasin2.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Amy McCormick
IT Finance Contract Technician
200 Texas Street
Fort Worth, TX, 76102
Amy.mccormick@fortworthtexas.gov
(817) 392-6082
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
DocuSign Envelope ID: 0OB97136-6315-4A5B-BO68-6FBAD38C3EC8
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
shBy: Valerie Washington (Jun 16, 202315:49 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Jun 16, 2023
T-Mobile USA, Inc.:
DocuSigned by:
By: VA rom
Name: Peter Vargas
Title: Director, Public Sector & Education -South Region
Date: 0/13/'ZOZ 3
Approved by:
FA%", V tsW�d
DocuSigned by,
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T-Mobile USA, Inc. Legal Department
Date: 6/13/2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By: [�
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0603
Approval Date: 08/23/2022
Form 1295: n/a
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
BY: CynthiVTyree (Jun 16, 202313:57 CDT)
Name: Cynthia Tyree
Title: Sr. IT Solutions Manager
City Secretary
By:
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
DocuSign Envelope ID: OOB97136-6315-4A5B-B068-6FBAD 38C3EC8
T Mobile
DUCATIQN
. • .mlk Maj.11AIARLOW
1113
Customer Name:
City of Fort Worth
Name & Title:
Kristi Keyes
nancial Contact Name:
Laura Willingham
Phone:
214-613-9024
Address:
275 W 13`h Street
Email Address:
Kristi.Keves2(cDt-mobile.com
City:
Forth Worth I
State:
Texas IT
-MOBILE USA INC
Zip:
76102 I
Remit To Address:
T-MOBILE USA INC
iancial Contact Phone:
817-392-8331
Vendor PO Address:
PO BOX 742596 Cincinnati, OH 45274-2596
Email Address:
laura.willineham(cr)fortworthtexas.eov
Tax ID#
91-1983600
Acct # (if applicable):
I
Contract Number:
GSA
QUOTE DATE: OFFER EXPIRATION DATE: DISCOUNTS QUOTE ID REFERENCE CONTRACT VEHICLE 77]
...
I 2 Gov UNL Hotspot $40.00 $0.00 $40.00 $80.00 I
20 Simple Choice Val Voice 300 min $10.00 $0.00 $10.00 $200.00
I 4 Gov Unl Subsidy Phone $41.00 $0.00 $41.00 $164.00
Total for 12 month charges $104,868.00
Notes on Unlimited Plan added value at no cost to you
Content filtering (WebTitan)
Management portal (suspend/unsuspend/reports)
24x7 Dedicated 800 Support Number for Students
No cost upgrade to Franklin T10 hotspots
DocuSign Envelope ID: 0OB97136-6315-4A5B-BO68-6FBAD38C3EC8
Fora W-9 Request for Taxpayer Give Form to the
(Rev. October 2018)
Identification Number and Certification requester. Do not
Department of the Treasury send to the IRS.
Internal Revenue Service ► Go to www.1rs.gov1FormW9 for instructions and the latest information.
1 Name (as shown on your Income tax return). Name is required on this line; do not leave this line blank.
T-Mobile USA Inc.
2 Business nama/disregarded entity name. H different from above
m
3 Check appropriate box for federal tax classification of the person whose name Is entered on lire 1. Check only one of the
4 Exemptions (codes apply only to
afollowing
seven boxes.
ccertainstrudent entities. riot 3)ividuals; see
o
❑ IndivkfuaVsole proprietor or v❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate
c
single -member LLC
Exempt payee code (if any) 5
❑ Umited liability company. Enter the tax classification (C=C corporation, S=S corporation. P=Partnership) ►
o
Note: Check the appropriate box in the line above for the tax classification of the stngte-member owner. Do not check
Exemption from FATCA reporting
Fi
LLC if the LLC Is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC Is
code If any)
. —
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise• a single -member LLC that
n• °
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
!C
g
❑ Other see Instructions)►
(nmr„ra.«wnm.`v. ,dowasabu.$)
5 Address (number, street, and apt. or suite no.) See Instructions. I Requester's name and address (optionali
Q
12920 SE 38th Street
6 City. state, and ZIP code
Bellevue, WA 98006
7 List account number(s) here (optional)
0 MA2 Taxpayer Identification Number (TIN)
Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid I Social purity number
backup withholding. For Individuals, this is generally your social security number (SSN). However, for a I I I - m - I
resident alien, sole proprietor, or disregarded entity, see the Instructions for Part I, later. For other
entities, it is your employer Identification number (EIN). If you do not have a number, see How to get a
TIN, later. Or
Note: If the account Is In more than one name, see the Instructions for line 1. Also see What Name and I Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
M91 -I1I9I8I3I6�0I0
IM Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer Identification number (or I am waiting for a number to be Issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notif led me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting Is correct.
Certification instructions. You must cross out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all Interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage Interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than Interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the Instructions for Part 11, later.
Sign Signature of
Here U.S. person ►0.4rLV1_JData '
General Instructions rn 1099-DIV (dividends, IAcluding those from stocks or mutual
funds)
Section references are to the Intemal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.1rs-gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who Is required to file an
Information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
ISSN), individual taxpayer Identification number (ITIN), adoption
taxpayer Identification number (ATIN), or employer Identification number
(EIN), to report on an Information return the amount paid to you, or other
amount reportable on an Information return. Examples of Information
returns Include, but are not limited to, the following.
• Form 1099-INT (Interest earned or paid)
• Form 1099-MISC (various types of Income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage Interest), 1098-E (student loan interest),
109E-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only 9 you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231x Form W-9 (Rev. 10-2018)
6/16/23, 12:46 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 8/23/2022 REFERENCE **M&C 22-
NO.: 0603
LOG NAME
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORT WORTH
04T-MOBILE BROADBAND
ACCESS SERVICES AND
HARDWARE
NO
SUBJECT: (ALL) Authorize the Execution of Purchase Agreement with T-Mobile USA, Inc. for
Broadband Access Services and Hardware Using a Cooperative Contract in an Annual
Amount of $130,000.00 to Purchase Mobile Wi-Fi Hotspots and Additional Service Lines
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Purchase Agreement with T-Mobile
USA, Inc. for broadband access services and hardware using a General Services Administration
Schedule cooperative contract in an annual amount of $130,000.00 to purchase mobile Wi-Fi hotspots
and additional service lines.
DISCUSSION:
Currently the Fort Worth Public Library has 343 mobile wi-fi or "hotspot" devices for use by adult and
youth patrons. These devices allow Fort Worth citizens to access the internet from their own devices.
Initially, Sprint Solutions, Inc. provided the mobile wi-fi devices and broadband access service for the
Fort Worth Public Library. T-Mobile USA, Inc. acquired Sprint Solutions, Inc. and is in the process of
transitioning Sprint Solutions, Inc. (Sprint) devices and services to T-Mobile USA, Inc. (T-Mobile).
T-Mobile lines of service will also be used by the Police Department for certain Police cameras.
Currently Police uses two lines but will be expanding up to 50 over the next few years.
This Mayor and Council Communication (M&C) seeks authorization to execute a purchase agreement
with T-Mobile using pricing under the T-Mobile General Services Administration GSA Schedule
47QTCA22DO08N in the amount of $130,000.00.
PRICE ANALYSIS — The General Services Administration (GSA) cooperative contracts offer
discounted pricing. Staff reviewed the pricing and found it to be fair and reasonable. T-Mobile's GSA
Schedule 47QTCA22DO08N offers the City 18 percent discounted pricing.
COOPERATIVE PURCHASE — State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state law requiring that the local government seek
competitive bids for purchase of the item. The General Services Administration contracts have been
competitively bid to increase and simplify the purchasing power of government entities.
BUSINESS EQUITY —An M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
SUCCESSOR CONTRACTS - To facilitate planning and budgeting, Staff would prefer to have annual
agreements that align with the Fiscal Year. However, the GSA agreements are out of alignment with
the City's Fiscal Year and the current term will expire on May 18, 2023. In order for these agreements
to align with the City's Fiscal Year, adoption of this Mayor and Council Communication technically
authorizes (i) a series of Purchase Agreements, each of which will align to a term of the GSA
agreement to ensure legal authority exists for the contract, and (ii) an annual spend amount, future
years of which would be subject to City Council appropriation. In the event that a Cooperative
Agreement is not renewed, Staff would cease purchasing at the end of the last Purchase Agreement
coinciding with the valid Cooperative Agreement. If the City Council were to not appropriate funds for a
future year, Staff would stop making purchases when the last appropriation expires, regardless of
whether the then -current Purchase Agreement has expired.
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30156&cou nciIdate=8/23/2022 1 /2
6/16/23, 12:46 PM
M&C Review
The City will initially use GSA Schedule 47QTCA22DO08N to make purchases authorized by this M&C.
As noted, 47QTCA22DO08N expires on May 18, 2023. If 47QTCA22DO08N is extended, this M&C
authorizes the City to purchase similar equipment and services under the extended contract. If
47QTCA22D008Nis not extended, but GSA executes a new cooperative contract with T-Mobile USA,
Inc. with substantially similar terms as 47QTCA22DO08N, this M&C authorizes the City to purchase
the equipment and supplies under the new GSA contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS — Upon City Council's approval, a purchase agreement will be executed with T-
Mobile and expire May 18, 2023 with options to renew.
RENEWAL OPTIONS — The agreement may be renewed for up to four (4) one year terms at the City's
option, in accordance with GSA 47QTCA22DO08N. If 47QTCA22DO08N is not extended but GSA
executes a new cooperative contract with T-Mobile with substantially similar terms as
47QTCA22DO08N, this M&C authorizes the City to purchase equipment and services under the new
GSA contract. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Funding is budgeted in the Library Department's General Fund and the Police Department's Crime
Control and Prevention District Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as appropriated, of the General Fund and Crime Control and Prevention
District Fund. Prior to an expenditure being incurred, the Library Department and Police Department
have the responsibility to validate the availability of funds.
TO
Fund Department I Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Kevin Gunn (2015)
Donlen Ruffin (2017)
04T-MOBILE BROADBAND ACCESS SERVICES AND HARDWARE funds availabilitv.pdf (CFW Internal)
FID Table T-Mobile 6-1.xlsx (CFW Internal)
T-Mobile cooperative aareement GSA 6-1.pdf (Public)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30156&cou nciIdate=8/23/2022 2/2