HomeMy WebLinkAboutContract 57000-A4CSC No. 57000-A4
AMENDMENT NO. 4 TO
CITY SECRETARY CONTRACT NO. 57000
This Amendment is made and entered into by and between the City of Fort Worth (hereafter "City") and
Cornerstone Assistance Network (hereafter "Agency"), a Texas non-profit corporation. City and Agency may be
referred to individually as a "Party" and jointly as "the Parties".
WHEREAS, on December 6, 2021, the Parties entered into City Secretary Contract 57000 to assist with
implementation of the Fort Worth ERA Program (FWERAP) and payment of FWERAP Funds to eligible households
and pay for rent, rental arrears, utilities, utility arrears, and other housing expenses eligible for payment under the Act
and resulting from the COVID-19 pandemic;
WHEREAS, the Parties wish to amend the Agreement to update Exhibit A and Exhibit B attached to the
Agreement.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into
the following agreement:
I.
AMENDMENTS
EXHIBIT "A" — PROGRAM SUMMARY and EXHIBIT "B"- BUDGET attached to the Agreement are hereby
amended and replaced in their entirety with EXHIBIT "A" and EXHIBIT "B", attached hereto.
effect.
II.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain in full force and
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which
shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a
signature, shall be treated as and shall have the same effect as an original.
(SIGNATURES APPEAR ON FOLLOWING PAGE)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No 4 to CSC No.57000 Page 1
Cornerstone Assistance Network (Treasury Emergency Rental Assistance)
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: Jun 28, 2023
APPROVAL RECOMMENDED:
By: Uu
Name: Victor Turner
Title: Neighborhood Services Director
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By•
Name: Jannette Goodall
Title: City Secretary
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By:
Name: Mike Doyle
Title: CEO -Cornerstone Assistance
Network
Date: Jun 28, 2023
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Amendment No 4 to CSC No.57000
Cornerstone Assistance Network (Treasury Emergency Rental Assistance)
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
14—
Name: Joshua Hezlep
Title: Neighborhood Program Coordinator
APPROVED AS TO FORM AND LEGALITY:
Name: Jessika Williams
Title: Assistant City Attorney
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2
Cornerstone Assistance Network
TREASURY DEPARTMENT RENTAL
ASSISTANCE — ERA#2
PROGRAM SUMMARY
December 1, 2021 to May 31, 2023 (Direct
Rental Assistance)
December 1, 2021 to May 31, 2023 (Intensive
Case Management Program)
CONTRACT TERM
EXHIBIT "A"
PROGRAM SUMMARY
$3,859,722.05
AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The goal of the program is to provide housing stabilization services through emergency
rental assistance, utility assistance, related housing services, and intensive case management and
support services to promote self-sufficiency on behalf of income -eligible Fort Worth residents who
have been impacted by COVID-19 in order to help them maintain housing stability.
The Program provides housing stabilization services to clients by assisting them with
applications for Emergency Rental Assistance, verifying their eligibility under the guidelines of
the Fort Worth Emergency Rental Assistance Program (FWERAP) authorized by Title III, Subtitle
B, Section 3201 of the American Rescue Plan of 2021, making payments to landlords, utility
companies, or related vendors, following up with clients to confirm ongoing housing status, and
re -certifying tenant household eligibility on a quarterly basis if they continue to need rental
assistance. The Program also provides additional housing stabilization services such as
information and referral to various supportive services (including employment and training
services, child care, legal aid, etc.) and direct financial assistance for similar services that remove
barriers to employment and housing stability. The Program also provides intensive Housing
Stabilization Services to clients agreeing to participate in Agency's long-term self-sufficiency and
intensive case management program, which will provide ongoing financial and budget counseling,
assistance with job training and employment placement, support with healthcare services, access
to food pantry and donated clothing/household items, and a broad array of related services intended
to ensure that participants will attain housing and employment stability.
The Program also makes rental and arrears payments directly to eligible tenants when
landlords decline to participate in the program, following Treasury Department guidance for
landlord and tenant communications.
The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows:
EMERGENCY RENTAL ASSISTANCE PROGRAM #2 (ERAP#2) CONTRACT 2021-23 — EXHIBITS
Cornerstone Assistance Network
• All eligible clients must demonstrate housing instability as established by FWERAP
Policies and Procedures as updated from time to time by City in consultation with program
partners, must document that their financial hardship was caused by and/or is related to the
Coronavirus Pandemic, and/or occurred during the Coronavirus Pandemic, and must have
household incomes under 80% of Area Median Income.
• Eligible clients will receive 3 months' rent, for the current month and 2 future months, in
addition to payment of all arrearages, as well as any current month's utility payments
(electricity, gas) that have been shown to be past due. The period of assistance may be up
to 18 months (including the period of any rental assistance provided with the City's first
allocation of Treasury Department Emergency Rental Assistance funds, known as ERA# 1)
pending recertification of client eligibility every three months.
• Agency will use Neighborly Software or other application platform designated by the City
of Fort Worth, for processing client applications, communicating with applicants,
documenting case notes for provision of ongoing services or recertifications, maintaining
all required data, and preparing reports.
• Categorical Eligibility demonstrating that client household income is at or below 80% AMI
may be documented through a determination letter from another local, state or federal
government assistance program (such as Supplemental Nutritional Assistance Program —
(SNAP/Food Stamps) within 12 months of date of application, provided the dollar amount
of the household income is indicated on the determination letter.
• Housing instability may be documented by past due rent or utility notice, or other means
as further described in the FWERAP Policies and Procedures and/or Treasury Department
guidance.
• Agency will update client service practices, policies, procedures, and implementation of
the program in accordance with guidance received from the City and the U.S Treasury, as
it is communicated to Agency throughout the term of the Contract.
• Agency will document client need for direct financial assistance for additional housing
stability services at recertification with case notes and supporting cost documentation
uploaded to the client's case file in Neighborly Software.
• Agency will identify clients to participate in the Intensive Case Management program
based on client need and other criteria as established by Agency's internal policies and
procedures. Agency will document the level of services provided through the Intensive
Case Management program through case notes maintained in individual client files, and
will report demographics of clients and status of client progress through a quarterly
Intensive Case Management Performance Report in a format approved by City that is
consistent with reporting requirements of the U.S. Treasury Department.
EMERGENCY RENTAL ASSISTANCE PROGRAM #2 (ERAP#2) CONTRACT 2021-23 — EXHIBITS
Cornerstone Assistance Network
The Program will meet the following client service and funds expenditure goals:
Contract
Month
Funds
Obligated
(committed
Date to Specific
Clients)
Number of Number of Number of
Clients Clients Clients
Approved Served Participating
for Rental (Received in Intensive
Assistance Rental Case
Assistance) Management
Percent of
All Funds
Expended
Amount of
All Funds
Expended
4
3/ 31/ 22 50%
265 105
20%
$704,000
7
6/30/22 70%
370 210 10
40%
$1,408,000
10
9/30/22 90%
475 300 20
60%
$ 2,112,000
13
12/31/22 100%
526 375 30
75%
$2,639,000
16
3/31/23
450 40
80%
$2,809,000
18
5/30/23
526 50
85%
$ 3,000,000
21
8/30/23
50
87%
$ 3,085,000
24
11/30,23
50
89%
$ 3,170,000
27
2/28/24
50
92%
$ 3, 255,000
30
5/30/24
50
95%
$ 3,345,000
33
8/30/24
50
98%
$ 3,435,000
36
11/30/24
50
100%
$ 3,520,000
•
NOTE: Above service goals based on levels needed to achieve Agency's proportionate
share of statutory 50% funds obligation goal as of initial U.S.
Treasury deadline
of March
31, 2022, and $5,700
average assistance per client per
3-month period of rental
assistance;; (Number of
clients to be served may be adjusted based on overall
average
assistance amounts and number of clients approved for 3,
6, or 9 additional months'
assistance.)
Agency's Program services will be provided at 2300 Circle Drive, Suite 2301 , Fort Worth Texas,
76119 from 9.00 am to 4:00 pm Monday thru Thursday.
FWERAP Funds will pay for direct costs of delivering the program at outlined on Exhibit B -
Budget, including rental and utility payments to landlords and utility providers, direct financial
assistance for housing stability support, operational costs of providing housing stability services
to clients (intake/referral, case management, etc.) such as salaries and benefits for staff
implementing the program, costs of office supplies, communications, and related operations, and
administrative overhead costs (accounting, audit, supervision, etc.) Funds will also pay the costs
of intensive case management and self-sufficiency program, including costs of client training or
certifications, work -related clothing or supplies, and costs of supplies or services that remove
barriers to unemployment, such as transportation or short-term child care.
EMERGENCY RENTAL ASSISTANCE PROGRAM #2 (ERAP#2) CONTRACT 2021-23 — EXHIBITS
Cornerstone Assistance Network
Agency Name: Cornerstone Assistance Network ERA-2 EXHIBIT `B"
TREASURY DEPARTMENT RENTAL ASSISTANCE (ERA-2) Budget
PROGRAM BUDGET
City of Fort Worth
Cost Line Item Treasury Rental
Assistance Funds
Program Operational and Housing Stability Costs
Salaries 237,381.50
FICA 18,159.66
Health/Dental Insurance 17,198.10
Workers' Compensation Insurance 1,000.00
Employee Retirement Plan 520.00
Office Supplies 8,292.64
Laptops / Cellular Hotspots / Scanners 2,000.00
Subtotal, Operations/Housing Stability 284,551.90
Rental & Utility Payments (including arrears) 3,498,647.46
Subtotal, Direct Program Costs 3,498,647.46
FWERAP Administrative Costs
Salaries / Accounting 24,070.90
Salaries / Other Administration 9,238.01
FICA 2,548.12
Dental/Heath Insurance 165.66
Contracted Services: Accounting /Audit 40,500.00
Subtotal, Administrative Costs 76,522.69
GRAND TOTAL 3,859,722.05