HomeMy WebLinkAboutContract 54529-R2CSC No. 54529- R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 5, 2023
Able Communications, Inc.
Attn: Legal Dept
1413 Avenue H
Grand Prairie, TX 75050
Re: Contract Renewal Notice
Contract No. CSC No. 54529 (the "Contract")
Renewal Term No. 2: September 24, 2023 to September 23, 2024
The above referenced Contract with the City of Fort Worth expires on September 24, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httDs://www.fortworthtexas.2ov/departments/finance/Durchasina.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Amy McCormick
IT Finance Contract Technician
200 Texas Street
Fort Worth, TX, 76102
Amy.mccormick@fortworthtexas.gov
(817) 392-6082
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
♦shin/✓
I3y; Valerie ashington (Jul 7, 202309:30 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Jul 7, 2023
Able Communications, Inc.:
Hiram C.
Digitally signed by Hiram C. Lopez
DN: cn=Hiram C. Lopez, o=ABLe
Communications, Inc., ou,
Lopez
email=hlopez@ablecomm.net,c=US
By.
Date: 2023.07.05 13:10:05-05'00'
Name:
HIRAM C. LOPEZ
Title:
PRESIDENT/CEO
Date: 07/05/2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
/-� � .
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 20-0486
Approved: 08/11/2020
Form 1295: 2020-627822
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: BobbyL2023 21:16 CDT)
Name: Bobby Lee
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
ABLe Communications, Inc.
��� East Avenue H
Grand Prairie, Texas 75051] City of Fort Worth
J�iwww.ablecomm.net
CONNECTING COMPANIES $00-717-741I Structured Cabling Parts nd Services
RFPNo. 20-0112
ABLe Quote 20270
Exhibit B - Pricing and Parts
Renewal Term 3 of 3
September 24, 2023 to September 23, 2024
and fill in all blanks as requested. If Manufacturer is not listed, Submit Manufacturer and List Part Number as Specified
12 Port Wall Plate
Panduit
CFPL2SY
10
$
8.87
$
88.70
14 Port Wall Plate
Panduit
CFPL4SY
10
$
8.87
$
88.70
11 Port Wall Phone Plate
Panduit
KWP6PY
10
$
17.63
$
176.30
12 Port Surface Mount Box
Panduit
CBX2BL-AY
10
$
4.10
$
41.00
14 Port Surface Mount Box
Panduit
CBX4BL-AY
10
$
7.64
$
76.40
IRJ45 Cat6 Module
Panduit
CJ688TGBL
10
$
8.28
$
82.80
IWallMount Cabinet
Hoffman
EWMW242425
1
$
980.91
$
980.91
Wall Mount Cabinet
CPI
1190-724
1
$
981.25
$
981.25
119" 42RU 2 Post Rack
Panduit
R2P79
1
$
196.60
$
196.60
119" 42RU 4 Post Rack
Panduit
R4P79
1
$
1,346.94
$
1,346.94
119" Equipment Shelf 1RU
Panduit
RSHLF
1
$
249.73
$
249.73
ILANscape Rack Mount Fiber Enclosure
Corning
CCH-01U
1
$
220.37
$
220.37
ILANscape Rack Mount Fiber Enclosure
Corning
CCH-02U
1
$
262.04
$
262.04
ILANscape Rack Mount Fiber Enclosure
Corning
CCH-04U
1
$
333.87
$
333.87
ILANscape Wall Mount Fiber Enclosure
Corning
WCH-02P
1
$
91.11
$
91.11
ILANscape Wall Mount Fiber Enclosure
Corning
WCH-04P
1
$
150.12
$
150.12
ILANscape LC OS1/OS2 Adapter
Corning
CCH-CP12-A9
1
$
91.57
$
91.57
ILANscape LC OS1/OS2 Adapter
Corning
CCH-CP24-A9
1
$
170.95
$
170.95
ILANscape LC OM4/OM4 Adapter
Corning
CCH-CP12-E4
1
$
81.21
$
81.21
ILANscape LC OM4/OM4 Adapter
Corning
CCH-CP24-E4
1
$
150.18
$
150.18
IUniCam OM3/OM4 LC Connector
Corning
95-050-99-X
10
$
14.11
$
141.10
IUniCam Single -Mode LC Connector
Corning
95-200-99
10
$
16.82
$
168.20
(Rack Mount Fiber Enclosure 1 RU
Panduit
FRMEIU
1
$
328.29
$
328.29
(Rack Mount Fiber Enclosure 2 RU
Panduit
FMRE2U
1
$
393.96
$
393.96
IRack Mount Fiber Enclosure 4 RU
Panduit
FMRE4U
1
$
513.09
$
513.09
(Wall Mount Fiber Enclosure W ith 2 FAP Openings
Panduit
FWME2
1
$
95.64
$
95.64
(Wall Mount Enclosure W ith 4 FAP Openings
Panduit
FWME4
1
$
213.83
$
213.83
IFAP w/6 LC Dupl AdapterS (BU) Zirconia
Panduit
FAP6WBUDLCZ
1
$
87.07
$
87.07
IFAP w/12 LC Dupl Adapters (BU) Zirconia
Panduit
FAP12WBUDLCZ
1
$
227.27
$
227.27
IFAP w/6 LC 10 GbE Dupl mm Adapters (AQ) Zirconia
Panduit
FAP6WAQDLCZ
1
$
101.00
$
101.00
FAP w/12 LC Dupl Adapters (BU) Zirconia
Panduit
FAP12WBUDLCZ
1
$
227.27
$
227.27
ABLE COMMUNICATIONS, INC. - CONFIDENTIAL INFORMATION PAGE 1 of 2
.�B
CONNECTING COMPANIES
ABLe Communications, Inc.
1413 East Avenue H
Grand Prairie, Texas 75050
www.ablecomm.net
300-717-7411
City of Fort Worth
Structured Cabling Parts nd Services
RFPNo. 20-0112
ABLe Quote 20270
Exhibit B - Pricing and Parts
Renewal Term 3 of 3
September 24, 2023 to September 23, 2024
IOM3/OM4 Simplex LC Connector
Panduit
FLCSMCXAQY
10
$
20.47
$
204.70
ISinglemode Simplex LC Connector
Panduit
FLCSSCBUY
10
$
14.84
$
148.40
(Certified CAT6 3 Foot Patch Cable w/Hoods 28AWG BLUE
Panduit
UTP28SP3BU
50
$
7.57
$
378.50
(Certified CAT6 5 Foot Patch Cable w/Hoods 28AWG BLUE
Panduit
UTP28SP5BU
50
$
8.24
$
412.00
(Certified CAT6 7 Foot Patch Cable w/Hoods 28AWG BLUE
Panduit
UTP28SP7BU
50
$
8.87
$
443.50
(Certified CAT6 10 Foot Patch Cable w/Hoods 28AWG BLUE
Panduit
UTP28SP10BU
50
$
9.84
$
492.00
(Certified CAT6 25 Foot Patch Cable w/Hoods 28AWG BLUE
Panduit
UTP28SP25BU
50
$
17.36
$
868.00
(Plenum 1%' Inner Duct
Panduit
CH4X1C-CUT REEL
100ft
$
0.68
$
68.32
JOS2 Single Mode Fiber 12 Strand Plenum
Corning
012E88-33131-29
100ft
$
0.72
$
71.68
IOS2 Single Mode Fiber 12 Strand Riser
Corning
012E81-33131-24
100ft
$
0.60
$
60.48
IOS2 Single Mode Fiber 24 Strand Plenum
Corning
024E88-33131-29
100ft
$
1.68
$
168.00
IOS2 Single Mode Fiber 24 Strand Riser
Corning
024E81-33131-24
100ft
$
1.23
$
123.20
IOM4 Multi Mode Fiber 12 Strand Plenum
Corning
012T81-33190-24
100ft
$
1.93
$
192.64
IOM4 Multi Mode Fiber 12 Strand Riser
Corning
012T88-33190-29
100ft
$
1.94
$
193.76
IOM4 Multi Mode Fiber 24 Strand Plenum
Corning
024T88-33190-D3
100ft
$
7.31
$
731.36
IOM4 Multi Mode Fiber 24 Strand Riser
Corning
024T81-33190-24
100ft
$
3.86
$
386.40
IOS2 Single -Mode Fiber 12 Strand Plenum Indoor/Outdoor
Corning
012E8P-31131-29
100ft
$
0.93
$
92.96
IOS2 Single -Mode Fiber 12 Strand Riser Indoor/Outdoor
Corning
012E8F-31131-29
100ft
$
0.68
$
68.32
IOS2 Single -Mode Fiber 24 Strand Plenum Indoor/Outdoor
Corning
024E8P-31131-29
100ft
$
2.16
$
216.16
IOS2 Single -Mode Fiber 24 Strand Riser Indoor/Outdoor
Corning
024EUF-T4101D20
100ft
$
1.22
$
122.08
(CAT6 Data Cabling, Plenum
Panduit
PUP6004BU-ULP
100ft
$
0.43
$
42.56
(CAT6 Data Cabling, Riser
Panduit
PUR6004BU-Y
100ft
$
0.48
$
48.16
. _.E
_TEE
•� .
Minimum Labor Charge: State Minimum: $ 96.42 Per/Hour: $ 48.21
Overtime Labor Charge: $ 73.32
State Monday -Friday Overtime Begins: After 8 hours Ends: Beginning of next Business Day
State Saturday -Sunday Overtime Begins: 1st hour Ends: Beginning of next Business Day
ABLE COMMUNICATIONS, INC. - CONFIDENTIAL INFORMATION PAGE 2 of 2
ABLe Communications, Inc.
��� East Avenue H
Grand Prairie, Texas 75050
www.a6lecamm.net
CONN-ING COMP4NI[F
$00-717-7411
City of Fort Worth
Structured Cabling Parts and Services
RFP No. 20-0112
ABLe Quote 20270
Exhibit C - Submittal of Basic Labor/Installation Rates
Renewal Term 3 of 3
September 24, 2023 to September 23, 2024
Items listed below shall be used as a budget base to develop estimated costs. Cost shall reflect labor and all associated parts.
Installation of 1 -
2 cable drop
$
337.78
$
492.58
Installation of 1 -
4 cable drop
$
574.05
$
780.45
Installation of 10
- 2 cable drops
$
3,147.76
$
4,695.76
Installation of 10
- 4 cable drops
$
5,740.48
$
8,376.48
block
Non typical MAC
Installation of 1 -
conditions (hard ceiling, walls, etc.)
2 cable drop
$
383.78
$
538.58
Installation of 1 -
4 cable drop
$
620.05
$
883.65
Installation of 10
- 2 cable drops
$
3,607.76
$
5,155.76
Installation of 10
- 4 cable drops
$
6,660.47
$
9,296.48
Additional Labor
(Specify billing increments)
IMinimum overtime labor charge
(Additional Overtime Labor Charge
(Overtime charge
(Overtime charge
I Fuel surcharge
Per
$
48.21
Hourly
$
-
Per
$
146.64
Per
$
73.32
Begins
after 8 hours and ends
$
73.32
M, Tu, W, Th, F
$
-
Begins
1st hour and ends
$
73.32
Sat, Sun
$
-
Per
Trip or Work order (circle one)
N/A
ABLE COMMUNICATIONS, INC. - CONFIDENTIAL INFORMATION PAGE 1 of 1
7/5/23, 4:35 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FoRTWORyn
REFERENCE 13P20-0112 STRUCTURED
DATE: 8/11/2020 NO.: M&C 20-0486 LOG NAME: CABLING AND SERVICES
SNB ITS
NON- PUBLIC
CODE: P TYPE: CONSENT HEARING:
NO
SUBJECT: Authorize the Execution of Non -Exclusive Agreements with Able Communications, Inc.,
and Superior Fiber & Data Services, Inc. to Provide Structured Cabling and Services for
All City Departments in an Annual Amount Up to $750,000.00 for the First Two Years,
Authorize Two Annual Renewal Options in an Annual Amount Up to $350,000.00 and
Authorize a Total of $1,200,000.00 for the Completion of the Tech Enhancements Venue
Project at the Will Rogers Memorial Center (ALL COUNCIL DISTRICTS) (Continued from
a Previous Meeting)
RECOMMENDATION:
Authorize the execution of non-exclusive Agreements with Able Communications, Inc., and Superior
Fiber & Data Services, Inc. to provide structured cabling and services for all City Departments in an
annual amount up to $750,000.00 for the first two years, authorize two annual renewal options in an
annual amount up to $350,000.00 and authorize a total of $1,200,000.00 for the completion of the
Tech Enhancements Venue Project at the Will Rogers Memorial Center (City Project No. 101096).
DISCUSSION:
The Information Technology Solutions (ITS) Department approached the Purchasing Division
to procure an agreement for structured cabling and services. The Information Technology Solutions
Department will use this Agreement to install cabling for the Tech Enhancements Venue Project (City
Project No. 101096) at the Will Rogers Memorial Center (WRMC) and provide services to the
departments on an as needed basis. In order to procure these services, Staff issued a Request for
Proposals (RFP). The RFP consisted of detailed specifications regarding the service, maintenance,
repair and installation requirements, product certifications and warranty requirements.
The RFP was advertised in the Fort Worth Star -Telegram on March 31, 2020, April 1, 2020, April 8,
2020, April 15, 2020, April 22, 2020 and April 29, 2020. The City received five proposals.
Proposals were evaluated on best value criteria including specific certifications, experience, pricing,
references, financial stability and ability to obtain insurance and bonding and Minority/Women
Business Enterprise (M/WBE) participation. Staff from the Information Technology Solutions
Department and Library Department evaluated the proposals submitted and recommend awarding an
initial two-year agreement to Able Communications, Inc., and Superior Fiber & Data Services, Inc. with
two one-year options to renew. No guarantee was made that a specific amount of these services will
be purchased.
The Will Rogers Memorial Center provides or makes available a multitude of services to meet the
needs of its facility users and exhibitors. Telecommunication and data services are an integral part of
the success of the center. The Public Events Department (PED) contracted with Moye IT Consulting
City Secretary Contract (CSC) No. 48764) in February 2017 for the design of the Will Rogers Memorial
Center campus -wide fiber network and approved an exclusive communications services agreement for
facility users and exhibitors with NetSteady Communications, LTD in September of 2019 (CSC No.
52884.) With the approval of these cabling vendor agreements, the City's ITS Department can begin
oversight of the construction of a high speed fiber backbone throughout the WRMC campus to bring a
divided multi -building facility into a connected, multi -faceted, high speed network facility with
audio/visual capabilities across the campus to support the many events held onsite. With the
installation of this fiber network, facility users and exhibitors will have access to voice, data and
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7/5/23, 4:35 PM
M&C Review
internet services at a competitive price through a single, on -site service provider, and the City's Public
Events Department will receive a flat rate 20\% commission of NetSteady's gross sales.
Approximately $1,200,000.00 is anticipated for the completion of the Tech Enhancements Venue
Project (101096) at the WRMC campus, not to exceed $200,000.00 in FY2020 with a remaining
balance of $1,000,000.00 in FY2021 or until the completion of the project.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated. No guarantee was made that specific
amount of services would be purchased.
Able Communications, Inc. is in compliance with City's BDE Ordinance by committing
to 5.00\% M/WBE participation on this project. The City's M/WBE goal on this project is 5\%.
Additionally, Able Communications, Inc. is a certified M/WBE firm.
Superior Fiber & Data Services, Inc. is in compliance with City's BIDE Ordinance by committing
to 0\% M/WBE participation and documenting good faith effort. Superior Fiber & Data Services,
Inc. identified several subcontracting and supplier opportunities. However, the firms contacted in the
areas identified did not respond or did not submit the lowest bids. The City's MBE goal on this project
is 5\%. Additionally, Superior Fiber & Data Services, Inc. is a certified M/WBE firm.
The Tech Enhancements Venue Project (101096) began with the execution of contractual design in
February of 2017 and the installation of the fiber network shall begin upon execution of the
Agreement with an anticipated completion by September of 2021. During the installation period,
temporary suspension of work will occur in January of 2021 during the Fort Worth Stock Show and
Rodeo and consideration will be given for other events.
The Agreements may be renewed at the City's option for two additional one-year terms. The renewal
action will not require City Council approval provided that the City Council has appropriated sufficient
funds to satisfy the City's obligations during the renewal terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the General Fund and the current capital budget, as previously
appropriated, in the Venue Capital Project Fund Tech Enhancements (Venue Proj) project to support
the approval of the above recommendations and award of the contracts. Prior to any expenditure
being incurred, the Public Events and Information Technology Services Departments have the
responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity
ID ID
FROM
Fund Department I Account Project
ID ID
Submitted for City Manaqer's Office bv:.
Originating Department Head:
Additional Information Contact:
Program I Activity
Budget Reference # Amount
Year (Chartfield 2)
Budget Reference # Amount
Year (Chartfield 2)
Jesus Chapa (5804)
Reginald Zeno (8517)
Cynthia Garcia (8525)
Shatabya Bergland (8087)
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7/5/23, 4:35 PM
ATTACHMENTS
M&C Review
13P20-0112 STRUCTURED CABLING AND SERVICES SNB ITS Fundina Availabilitv.JPG (CFW Internal)
200615 Able Communication - Compliance Memo.pdf (CFW Internal)
200615 Superior Fiber and Data - Compliance Memo.pdf (CFW Internal)
Form 1295 Certificate ABLe Comm unications.pdf (CFW Internal)
Form 1295 Certificate Superior.pdf (CFW Internal)
IT FID Table.pdf (CFW Internal)
PIED FID Table.pdf (CFW Internal)
Sams Report 6.15.2020 ABLe Communications.pdf (CFW Internal)
Sams Report 6.15.2020 Superior Fiber & Data Services Inc.pdf (CFW Internal)
structured cablina svcs GF fundina availabilitv.PNG (CFW Internal)
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