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Home My WebLink AboutContract 56835-A2csc N0.56835-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 56835 This Amendment is entered into by and between the City of Fort Worth (hereafter "City"), a home rule municipal corporation organized under the laws of the State of Texas, with its principal place of business at 200 Texas St, Fort Worth, Texas, and JusticeTrax, Inc (hereafter "Vendor"), an Arizona limited liability company. WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 56835 beginning August 1, 2021 (the "Agreement"); and WHEREAS, On March 13, 2023 City and Vendor amended the Agreement to update the compensation amount to include the annual maintenance cost of $30,125.26 for years two and three of the Agreement. WHERAS, City and Vendor now wish to amend the Agreement a second time to permit the redistribution of milestone payment allocations. NOW, THEREFORE, City and Vendor, acting herein by the through their duly authorized representatives, enter into the following agreement to amend the contract: AMENDMENT TO AGREEMENT Exhibit B- Milestone Payment Schedule is herein amended to include the provision as follows: "The City will be billed upon acceptance of the milestones in accordance with Exhibits A and B of this agreement. City agrees to pay all invoices of Vendor within thirty (30) days of receipt of such invoice. The individual milestone payment allocations may be redistributed with prior written mutual agreement by the City's Police Department Chief or an authorized designee) and the Vendor. 2. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. [SIGNATURE PAGE FOLLOWS] Amendment No. 2 to CSC No. 56835 Page 1 of 5 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Executed on the day signed by the Assistant City Manager ACCEPTED AND AGREED: CITY OF FORT WORTH 7�c,.— By: Name: Fernando Costa Title: Assistant City Manager Date: Jul 12, 2023 APPROVAL RECOMMENDED: By: Robert Il eJr.(Ju112,202312:34CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief ATTEST: By: Name: Jannette Goodall Title: City Secretary JUSTICETRAX INC �poa>0 F * a o�o 09�0 �8 d °nyn�zo5a44 By: Name: Adam Schwartz, Title: Chief Revenue Officer Date: 7 Jul 2023 Amendment No. 2 to CSC No. 56835 Page 2 of 5 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ,Le�,c� Ce' �emcuv By: Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 21-0461 Date Approved: 6/22/21 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit B — Milestone Payment Schedule MILESTONE PAYMTr SCEEDULE The City will be billed upon acceptance of the milestones in accordance with Exhibits A and flof this agreement. City agrees to pay all invoices of Vendor within thirty (30) days of receipt ofsuch invoice. The individual milestone payment allocations may be redistributed With prior Written mutual agreement by the City's Police Department Chief (or an authorized designee) and the Vendor, �& 1.0 Finalize Contracts $68,830.93 Agreements. 50'A of LIMS- plus, LIMS-plus DNA, and CIMS license cost 2.0 System Configuration and $2,500.00 Deployment of LIMS-plus, LIMS-plus DNA, and CIMS 2.1 Software & Year One $30,125.26 Maintenance** Fees Invoiced 90 days after contract execution or 30 days after milestone 2.1 is achieved. 401A of LIMS-plus and LIMS-plus DNA license cost, $55,064.74 and Maintenance costs forLlMS- plus, LIMS-plus DNA, CIMS and LIMS-plus Portal annual service fee 2.2 Install and Set -Up LIMS-plus $2,000.00 Portal Info gathering& $12,00n.nn I3.0 administrator training on LIMS-plus and LIMS-plus DNA 4,0 Confi urationSu ort �� p $37,500.00 4.1 3usticeT." LIMS p us, LIMS- plus DNA, CIMS, and LIM5- plus Portal configuration 4.2 Three (3) two-day training classes for Basic, Intermediate, and Advanced concepts of Crystal Reports, an -site, using Fort Worth networked computers, which are connected tothe LIM5- plus test environment database. 4.3 Fort Worth PD finalizes report mockups for Crystal Reports authoring Amendment No. 2 to CSC No. 56835 Page 3 of 5 5.0 JusticeTrax custom Crystal $15,000.00 Reports templates delivered 5.1 Level 4data migration Discovery, Mapping and Testing 5.2 Final Data Migration into $45,000,00 LIMS-plus End user remote training $6,000.00 I5.3 support, all systems 6.0 "Go Live" 10% of LIMS-plus, $13,766.19 LIMS-plus DNA, and CIMS license cost Total, excluding SAP Crystal $287,787.12 Reports softwa re, bar code scanners, and bar code printers Amendment No. 2 to CSC No. 56835 Page 4 of 5 Milestone Ref # Milestone Date Milestone Description Comments (if needed): Approved by fustkalliax Signature: Printed Name: Title; Do te: Amendment No. 2 to CSC No. 56835 Page 5 of 5 City Secretary Contract No,, _ MILESTONE PAYMENTTEMPLATE FORM Insert Milestone Reference #here Insert Date of reauestof Milestone acceptance Insert Milestone Description here Enter anv additional comments here if needed Approved by City Executive Sponsor Signature: Printed Name; Title: Date; CSC 56835 JusticeTrax A2 Draft Final Audit Report 2023-07-06 Created: 2023-07-06 By: David Epstein (david.epstein@justicetrax.com) Status: Signed Transaction ID: CBJCHBCAABAAbHrxtXZVedOA0OMNKuw3PKIUEFGNFLiQ "CSC 56835_ JusticeTrax_A2_Draft" History Document created by David Epstein (david.epstein@justicetrax.com) 2023-07-06 - 8:50:11 PM GMT- IP address: 98.170.135.226 Document emailed to Adam Schwartz (adam.schwartz@versaterm.com) for signature 2023-07-06 - 8:50:47 PM GMT Email viewed by Adam Schwartz (adam.schwartz@versaterm.com) 2023-07-06 - 8:57:45 PM GMT- IP address: 104.47.75.254 Document e-signed by Adam Schwartz (adam.schwartz@versaterm.com) Signature Date: 2023-07-06 - 8:57:58 PM GMT - Time Source: server- IP address: 65.113.157.110 Agreement completed. 2023-07-06 - 8:57:58 PM GMT a Adobe Acrobat Sign M&C Review Page 1 of 2 CITY COUNCIL AGENDA Official site of the City of Fort Worth, Texas PORT WOR111 Ir- REFERENCE **M&C 21- 13P COOP GSA DATE: 6/22/2021 NO.: 0461 LOG NAME: 47QTCA19DOOJQ JUSTICE TRAX LIMS ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Agreement with Justice Trax, Inc., for Laboratory Information Management Solutions Software Utilizing a General Services Administration Cooperative Contract in an Amount Up to $301,710.12 for the First Year with Annual Maintenance Costs of $30,125.26 RECOMMENDATION: It is recommended that City Council authorize an agreement with Justice Trax, Inc., for Laboratory Information Management Solutions software utlilizing a General Services Administration Cooperative contract in an Amount Up to $301,710.12 for the first year with annual maintenance costs of $30,125.26 DISCUSSION: The Information Technology Department approached the Purchasing Division to procure Laboratory Information Management Solutions (LIMS) through a Cooperative Contract with General Services Administration contract number 47QTCAl9DOOJQ on behalf of the City of Fort Worth Police Department using Justice Assistance Grant (JAG) grant funding. The first year cost will be $301,710.12 followed by annual maintenance costs of $30,125.26. These costs will cover 28 licenses. The software and maintenance being procured is a comprehensive case management software tool that assists the users and laboratories in evidence tracking, analytical results, and lab management information cases. The software also assists managers in maintaining historical data for workflow milestones by allowing review and business analysis. Additionally, the software management reporting feature will allow the crime lab to utilize a default system of pre -designed reports or the capability to create their own reports to monitor laboratory operations. This software will be utilized in The City of Fort Worth's crime lab. Annual Maintenance Costs JActivity Quantity Rate Amount Annual Maintenance - JusticeTrax LIMS-Plus Software - Calculated at 18\% of current undiscounted software 28 $687.36 $19,246.08 license price - GSA Pricing Annual Maintenance - JusticeTrax LIMS-Plus DNA Software - Calculated at 18\% of undiscounted software 6 $601.44 $3,608.64 price - GSA Pricing LIMS-plus V3.8 Portal annual fee calculated at 5\% of total LIMS-plus License cost, based on GSA Pricing 106,921.92 $0.05 $5,346.10 above. Annual Maintenance-CIMS Software -Calculated at 18\% 28 $68.73 $1,924.44 of total un-discounted software price - GSA Pricing TOTALS 106,983.92 $1,357.58 $30,125.26 BUSINESS EQUITY - A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity AGREEMENT TERMS - Upon City Council's approval, the agreement will begin upon the execution of the contract and expire in accordance with GSA contract 47QTCAl9DOOJQ on September 8, 2024. Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Grants Operating Federal Fund for the FY2019 JAG and FY2020 JAG projects to support the approval of the http://apps.cfwnet.org/council_packet/me_review.asp?ID=29011 &councildate=6/22/2021 7/28/2021 M&C Review Page 2 of 2 above recommendation and authorize an agreement. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) 1 i FROM Fund Department Account I Project I Program Activity Budget ( Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: Oriciinatina Department Head: Additional Information Contact: ATTACHMENTS Jay Chapa (5804) Valerie Washington (6192) Kevin Gunn (2015) Reginal Zeno (8517) Cynthia Garcia (8525) Ashley Kadva (2047) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29011 &councildate=6/22/2021 7/28/2021