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HomeMy WebLinkAboutContract 55887-R2CSC No. 55887-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 12, 2023 Fastenal Company Attn: William Drazkowski or Whom It May Concern 2001 Theurer Blvd Winona, MN 55987 Re: Contract Renewal Notice — 2nd Renewal Cooperative Agreement (TXMAS) — Facility MRO & Industrial Supplies Contract CSC No. 55887 Original Contract Amount: $550,000.00 The above referenced contract with the City of Fort Worth, as renewed, expired June 30, 2023. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter (if applicable). Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/Durchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, ShatabY arergland Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page] of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: baruL B��rGuJrr� Dana Burghdoff (Jul 4, 2023 i8:54 CDT) Dana Burghdoff Title: Assistant City Manager Date: APPROVAL RECOMMENDED: chnl'rtovheY fAw(eY By: Christopher 1-14rder (Jul 19. 202310:45 CDT) Name: Chris Harder Title: Director, Water Department ATTEST: a F FoarIlaa Pv8 °=4 A '� a°4 rEXA5000 4nb06464 By: Name: Jannette S. Goodall Title: City Secretary CONTRACTOR/VENDOR: By: Fastenal Companv Name: William Drazkowski Title: Executive Vice President Date: 7/ 18/2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ��ta6 8 By: Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: W By: Name: Douglas. W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 23-0458 Date Approved: 6/13/2023 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 7/12/23, 9:04 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 6/13/2023 REFERENCE NO.: **M&C 23- 0458 LOG NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas Fob 13PAMEND FASTENAL MRO FMS HO M SUBJECT: (ALL) Authorize Amendment to Cooperative Agreement with Fastenal Company to Increase the Annual Amount by $150,000.00 for a New Total Annual Amount of $550,000.00 for Facility Maintenance, Repair and Operations, and Industrial Supplies for All City Departments RECOMMENDATION: It is recommended that the City Council authorize an amendment to the Cooperative Agreement with Fastenal Company to increase the annual amount by $150,000.00 for a new total annual amount of $550,000.00 for facility maintenance, repair and operations, and industrial supplies for all City Departments. DISCUSSION: On July 18, 2018, the City of Fort Worth entered into an agreement with Fastenal Company under TXMAS Cooperative Agreement, No. TXMAS-18-51 V07, in an amount up to $100,000.00. On June 2, 2020, Mayor and Council Communication (M&C) 20-0352 was authorized by City Council to amend the contract increasing the annual amount up to $200,000.00. On March 2, 2021, M&C 21-0139 was authorized by City Council to amend the contract increasing the annual amount up to $300,000.00. Amendment No. 2 was executed on July 8, 2022, increasing City Secretary Contract (CSC) No. 55887 to an annual amount up to $400,000.00 using the administration change order provided by M&C 21-0139. The increased spending with Fastenal Company is being requested because the Water Department is in the process of purchasing equipment utilized in the inspection of sewer lines and miscellaneous minor equipment. This equipment will help determine which pipes need to be replaced before failure or where repairs need to be made and is essential to the day-to-day operations in the Field Operations Division of the Water Department. Purchasing requests that City Council authorize an increase to the above -described contract by $150,000.00 to accommodate this increased, necessary spending. The new total annual amount of the agreement would be $550,000.00. FUNDING: The maximum amount allowed under this agreement Citywide will be $550,000.00; however, the actual amount used will be based on the need of each department and available budget. AGREEMENT TERM - The current agreement term is from July 1, 2022, to June 30, 2023. Upon the expiration of the current term, the City will have two (2) options to renew the agreement. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. DVIN: An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. The Cooperative Agreement serves ALL COUNCIL DISTRICTS apps. cfwnet.org/counci I_packet/mc_review.asp? I D=31086&cou nciIdate=6/13/2023 1 /2 7/12/23, 9:04 AM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Reginald Zeno (8517) Dana Burghdoff (8918) Originating Department Head: Additional Information Contact: ATTACHMENTS Fastenal FID Table.xlsx (CFW Internal) Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8525) Heather Oakes (8354) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=31086&cou nciIdate=6/13/2023 2/2 DATE (MM/DD/YYYY) ACORO® CERTIFICATE OF LIABILITY INSURANCE 1/1/2024 7/18/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies I CONTACT NAME: 444 W. 47th Street, Suite 900 PHONE FAX A/C No. Ext): (A/C, No): Kansas City MO 64112-1906 E-MAIL (816)960-9000 ADDRESS: kcasugQ lockton.com I INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Travelers Property Casualty Company of America 25674 INSURED FASTENAL COMPANY INSURER B : 1492117 AND WHOLLY OWNED SUBSIDIARIES INSURER C : PO BOX 978 I INSURER D : WINONA MN 55987 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: 19754316 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD W D POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY NT N TC2J-GLSA-8B355607-TIL-23 1/1/2023 1/1/2024 EACH OCCURRENCE $ 1,000,000 = CLAIMS -MADE N OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ❑ PRO ❑ LOC JECT OTHER: A AUTOMOBILE LIABILITY X ANY AUTO N N TC2J-CAP-8B355632-TIL-23 1/1/2023 1/1/2024 OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LAB OCCUR EXCESS LAB HCLAIMS-MADE DED I I RETENTION $ W KERS COMPENSATION A AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑N N / A (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NOT APPLICABLE N UB-8S077493-23-51-R 1/1/2023 1/1/2024 DAMAGE TO PREMISES Ea occE ence) $ 1,000,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 COMBI(EaaoadentSINGLE LIMIT $ 4,000,000 BODILY INJURY (Per person) $ XXXXXXX BODILY INJURY (Per accident) $ XXXXXXX PROPERTY DAMAGE (Per accident) $XXXXXXX $XXXXXXX EACH OCCURRENCE $ XXXXXXX AGGREGATE $ XXXXXXX $XXXXXXX X IPER STATUTE EERH E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 19754316 THE EXPIRATION DATE THEREOF, NOTICE W ILL BE DELIVERED IN CITY OF FORT WORTH ACCORDANCE WITH THE POLICY PROVISIONS. 200 TEXAS ST. AUTHORIZED REPRESENTATIV / FORT WORTH TX 76102 © 1988 O�ORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD