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Home My WebLink AboutContract 55801-R2CSC No. 55801-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 25, 2023 IDEXX Laboratories, Inc., Attn: Chun -Ming Chen One IDEXX Drive Westbrook, ME 04095 Re: Contract Renewal Notice Contract No. CSC No. 55801 (the "Contract") Renewal Term No. 2: September 1, 2023 to August 31, 2024 The above referenced Contract with the City of Fort Worth expires on September 1, 2023 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to four (4) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its second (2") renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at htti)://fortworthtexas.Qov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. S' erely, Patty Jea son, BA, MCA, ECMCA Contract ervices Administrator Fort Worth Water Phone: 817-392-8411 Mobile: 817-793-7793 Email: PaM WilsonaTortWorthTexas.eov 200 Texas Street, 2"d Floor, Suite 2377 Fort Worth, TX 76102 www.FortWorthTexas.aov/water Clean water done right every time. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration DAhq Our hdoff of this contract, including ensuring all By: Dana Burghdoff (Jul 2 , 023 20:49 CDT) performance and reporting requirements. Name: Dana Burghdoff Title: Assistant City Manager By:U%^Znx 11�-c $8 J-1 ?64 Name: Patty JejnWilson APPROVAL RECOMMENDED: Title: Contract Services Administrator APPROVED AS TO FORM AND LEGALITY: C&6� _ H11,11-Al-r By: Chris Harder (Jul27, 202316:38 CDT) Name: Christopher Harder, P.E. Title: Water Department Director By: Name: Taylor Paris 44onn ATTEST: Title: Assistant City Attorney °ova o=a° o1 7A,° d CONTRACT AUTHORIZATION: M&C: 21-0355 By: Date Approved: 5/18/2021 Name: Jannette S. Goodall Title: City Secretary Form 1295 Certification No.: 2021-731067 IDEXX Laboratories, Inc. July 27 2023 By: Name: Chun -Ming Chen Title: Vice President OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 UNANIMOUS WRITTEN CONSENT OF THE BOARD OF DIRECTORS OF IDEXX DISTRIBUTION, INC. The undersigned, being all of the members of the Board of Directors of IDEXX Distribution, Inc., a Massachusetts corporation (the "Corporation"), and acting in accordance with Section 8.21 of Chapter 156D of the General Laws of Massachusetts and the Bylaws of the Corporation, hereby consent to the adoption of the following resolutions and direct that these actions be filed with the records of the Corporation: RESOLVED, that effective April 1, 2018, the persons listed in Attachment A hereto, be and hereby are, appointed as an officer of the Corporation to serve in the capacity indicated, until his or her respective successor is elected and qualified. IN WITNESS WHEREOF, the undersigned have duly executed this consent as of March 29, qle,�WfcquelineStuder 1t%r _ Jgh than Jay Ma Isky ` r` Name Brian P. McKeon Jonathan Jay Mazelsky Geoffrey S. Baur Dana E. Belise Willard R. Blanche, Jr. Jeffery D. Chadbourne Chun -Ming Chen Michael Erickson George Fennell John Hart Michael Lane Thomas L. Mikulka James F. Polewaczyk Jacqueline L. Studer Olivier to Boekhorst Kathy Turner ATTACHMENT A IDEXX DISTRIBUTION, INC. Title President, Treasurer and Assistant Secretary Executive Vice President Vice President and Assistant Treasurer Vice President Vice President and Assistant Treasurer Vice President and Assistant Treasurer Vice President Vice President Vice President Vice President Vice President Vice President Vice President Vice President and Secretary Vice President Vice President CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity This questionnaire rollects changes made to the law by H.B. 23, 841h Log.. Regular Session, This questionnaire is being filed in accordancewilli Chapter 176, Local Government Code, by a vendorwho has a business relationship asdefined by Section 176.001(1-a) with a local governmental entity and ilia vendor meals requirements under Section 176.006(a). By law this questionnaire must be filedwith the records adminlstratorof the local governmental entity not later than the 7th business day after the data the vendor becomes aware of facts that require the statement to be flied. See Section 176.006(a-1), Local Government Code. A vendor commils an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. 11 Name of vendorwho fins a business relatlonshlpwilh local governmental entity. IDEXX Distribution, Inc. J 1 I Check ihls box If you are filing at, update to a previously flied questionnaire, FORM CiQ OFFICE USE ONLY Dato Rocotvod (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 71h business day after the date on which you became aware that the originally riled questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the Information In this section Is being disclosed. Name of Officer This section (item 3 including subparts A, B, C, & D) must be completed for each. officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Altach additional pages to this Form CIQ as necessary. A. Is the local government officer named In [his section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes a No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from crat the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes ® No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or dlreolor, or holds an ownership interest of one percent or more? Yes ® No D. Describe each employment or business and family relationship with the local government officer named in this section. J X. 5/17/21 Signature of vendor doing business with the governmental entity Date Adopted 8/7/2015 16 Revised 3.11.20tp CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. IDEXX Distribution, Inc. Westbrook, ME United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth FORM 3-295 1011 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2021-731067 Date Filed: 03/26/2021 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. TBD, City of Fort Worth Water testing supplies 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is Chun -Ming Chen and my date of birth is 6/17/57 My address is One IDEXX Dr Westbrook ME 04092 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Cumberland County, State of Maine on the 26th day of March 20 21 (month) (year) X. Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.ceffd98a CITY COUNCIL AGENDA Create New From This M&C DATE: 5/18/2021 REFERENCE **M&C 21- LOG NAME NO.: 0355 CODE: G TYPE: CONSENT PUBLIC HEARING: 601DEXX LABORATORY CONSUMABLES KC FORT WORTI1 SUBJECT: (ALL) Authorize An Agreement with IDEXX Distribution, Inc., a Wholly -Owned Subsidiary of IDEXX Laboratories, Inc. to Provide Microbiological Supplies for the Water Department in the Annual Amount of $180,000.00 RECOMMENDATION: It is recommended that the City Council authorize an agreement with IDEXX Distribution, Inc., a wholly -owned subsidiary of IDEXX Laboratories, Inc. to provide microbiological supplies for the Water Department in the annual amount of $180,000.00. DISCUSSION: The Water Department Laboratory Services Division will utilize the agreement to purchase microbiological supplies necessary to test for E-Coli, total coliforms and legionella in the public water supply. The Texas Commission on Environmental Quality (TCEQ) requires a minimum of 270 samples be tested each month to meet regulatory requirements. The Water Department Laboratory Services Division is certified by TCEQ's National Environmental Laboratory Accreditation Program (NELAP) for analysis by the MMO-MUG (Colilert) Test, Standard Method 9223 of the TCEQ. IDEXX Distribution, Inc. is the documented sole supplier and distributor of the Colilert test supplies. No guarantee was made that a specific amount of goods will be purchased. The Water Department Laboratory Services Division anticipates spending $180,000.00 during this agreement period. AGREEMENT TERMS — Upon City Council's approval, this agreement shall begin on August 31, 2021 and expire August 30, 2022. RENEWAL OPTIONS — This agreement may be renewed for up to four (4) additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. BID ADVERTISEMENT —This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7)(A) of the Texas Local Government Code because IDEXX Distribution, Inc. is the sole provider and distributor of Colilert test supplies. ADMINISTRATIVE CHANGE ORDER —An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. DVIN - A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the waiver request is based on the sole source information provided. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. TO TOFund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount FROM ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bw Dana Burghdoff (8018) Oriqinatinq Department Head: Chris Harder (5020) Additional Information Contact: Patricia Stanley (5906) ATTACHMENTS 601DEXX LABORATORY CONSUMABLES 1295 Form.r)df (CFW Internal) 601DEXX LABORATORY CONSUMABLES COI.pdf (CFW Internal) 60IDEXX LABORATORY CONSUMABLES FID TABLE.xlsx. (CFW Internal) 601DEXX LABORATORY CONSUMABLES funds avail.docx. (CFW Internal) 601DEXX LABORATORY CONSUMABLES MWBE.pdf (CFW Internal) 601DEXX LABORATORY CONSUMABLES SAM.ndf (CFW Internal) 601DEXX LABORATORY CONSUMABLES W-9.pdf (CFW Internal) APDroved IDEXX 2021 Chapter 252 Exemotion.pdf (CFW Internal) IDEXX Sole Source Letter_pdf (Public) LABORATORIES Ship to Address CITY OF FORT WORTH WATER DEPT. ROLLING HILLS WTP/ATTN:LAB-MIC 2600 SOUTHEAST LOOP 820 FORT WORTH TX 76140 UNITED STATES UNITED STATES Net weight : 81.827 Pricing is valid from 9/1 /23-08/31 /24 CONTRACT QUOTE Number / Date 20255702 / 05/04/2023 Sold to Address CITY OF FORT WORTH WATER DEPT. WATER LAB SERVICES 200 TEXAS ST FORT WORTH TX 76101 UNITED STATES UNITED STATES Bill -to Customer 99960 Material ID Description Quantity UnitPrice Total Value Commodity/COO Batch Exp.Date Backorder item 98-0002570-00 SEALER PLUS, WQTSPLUS 1 5,173.88 5,173.88 8422309187/US 98-0002710-00 WLGT-20 TEST LEGIOLERT 100ML 20T 1 437.90 437.90 3822190080/US 98-0005738-00 WLGT-100 TEST LEGIOLERT 100ML 100T 1 1,903.88 1,903.88 3822190080/US 98-0005754-00 WQTLGT-100 QUANTI-TRAY LEGIOLERT 100PACK 1 360.92 360.92 3822190080/US 98-0005796-00 WQTLGT-20 QUANTI-TRAY LEGIOLERT 20PACK 1 88.37 88.37 3822190080/US 98-0007740-00 WLGT-PRE LEGIOLERT PRETREATMENT 1 14.34 14.34 3822190080/US 98-0009287-01 WQC-LP IDEXX-QC_LEGIONELLA PNEUMONPHILA 1 205.21 205.21 3002905250/US 98-05760-01 WHPC-25 HPC, SIMPLATE UNIT DOSE 1.5 1 106.57 106.57 3822190080/US 98-05761-01 WHPC-100 HPC,SIMPLATE MULTI DOSE 1.5 1 282.07 282.07 3822190080/US 98-09221-00 WV120SBST-200,VESSELS W/STAND SB, 20OPK 1 112.83 112.83 3926909910/CN All local taxes at customer charge V LABORATORIES Date 05/04/2023 Number 20255702 Material ID Description Quantity UnitPrice Total Value Commodity/COO Batch Exp.Date Backorder item 98-09222-00 WV120SB-200,VESSELS W/O ST, 20OPK 1 105.45 105.45 3926909910/CN 98-09588-00 WV290SBST-100, 290 ML VESSEL W/NA 100-PK 1 198.07 198.07 3926909910/CN 98-20745-00 WVR20 VESSEL RACK 1 43.88 43.88 7326908630/US 98-18076-00 WPSE0201 GAMMA IR PSEUDALERT 100ML 20PK 1 211.27 211.27 3822190080/US 98-18078-00 WPSE2001 GAMMA IR PSEUDALERT 100ML 20OPK 1 1,400.26 1,400.26 3822190080/US 98-13159-00 WCLS201 COLISURE 20T IRRADIATED 1 145.61 145.61 3822190080/US 98-13174-00 WCLS2001 COLISURE 200T IRRADIATED 1 847.78 847.78 3822190080/US 98-12973-00 WP2001 GAMMA IRRAD COLILERT 100ML 20OPK 1 728.71 728.71 3822190080/US 98-08877-00 WP2001-18 GAMMA IRAD COLILERT-18 200PACK 1 728.71 728.71 3822190080/US 98-21375-00 WENT200 ENTEROLERT 100ML 200-PACK 1 750.71 750.71 3822190080/US 99-27072 COLILERT 200-PACK COMBO PACK 2K 1 1,034.21 1,034.21 98-12973-00 WP2001 GAMMA IRRAD COLILERT 100ML 20OPK 1 3822190080/US 98-21675-00 WQT2K QUANTI-TRAY 2000 DISPOSABLE 100/BX 2 3926909910/US 99-27074 COLILERT-18 200-PACK COMBO PACK 2K 1 1,090.91 1,090.91 98-08877-00 WP2001-18 GAMMA IRAD COLILERT-18 200PACK 1 3822190080/US 98-21675-00 WQT2K QUANTI-TRAY 2000 DISPOSABLE 100/BX 2 3926909910/US 99-27078 ENTEROLERT200-PACK COMBO PACK 2K 1 1,147.61 1,147.61 98-21375-00 WENT200 ENTEROLERT 100ML 200-PACK 1 3822190080/US 98-21675-00 WQT2K QUANTI-TRAY 2000 DISPOSABLE 100/BX 2 3926909910/US 98-09226-00 WQTC, PRE-DISP.QT COMPARATOR 1 25.08 25.08 3822190080/US 98-09227-00 WQT2KC, PRE-DISP.QT 2000 COMPARATOR 1 25.08 25.08 3822190080/US 98-11682-00 WP104 COLI P/A COMPARATOR 1 12.54 12.54 3822190080/US All local taxes at customer charge V LABORATORIES Material ID Description Quantity Commodity/COO Batch Exp. Date Backorder item 98-21378-00 WQT100 QUANTI-TRAY DISPOSABLE 100/BX 1 3926909910/US 98-21675-00 WQT2K QUANTI-TRAY 2000 DISPOSABLE 100/BX 1 3926909910/US 98-09462-01 RUBBER INSERT,QT 2000 1 8422909195/US 98-9011770-00 SEALER PLUS RUBBER INSERT, QT-2000 1 8422909195/US 98-9012534-00 QTL Sealer Plus Insert 1 4901990091/US 98-29000-01 WQC-TCEC IDEXX-QC_COLIFORM AND E. COLI 1 3822190080/US 98-29001-01 WQC-FC IDEXX-QC_FECAL COLIFORM 1 3822190080/US 98-29006-01 WQC-HPC IDEXX-QC_HPC/TVC 1 3822190080/US 98-29007-01 WQC-EC IDEXX-QC_E. COLI 1 3822190080/US 98-20748-01 WKIT 1001, QUANTI-CULT 1 3822190080/US Items Total Total Amount All local taxes at customer charge Date 05/04/2023 Number 20255702 UnitPrice Total Value 128.88 128.88 137.90 137.90 89.81 89.81 100.19 100.19 104.03 104.03 191.81 191.81 137.90 137.90 60.18 60.18 191.81 191.81 180.84 180.84 18,505.20 USD 18,505.20