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HomeMy WebLinkAboutContract 56657-A1CSC No. 56657-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 56657 WHEREAS, the City of Fort Worth ("City") and Tarrant Area Food Bank ("Agency") made and entered into City Secretary Contract No. 56657 ("Contract"); WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (HUD) through the Community Development Block Grant ("CDBG) Program, Program No. B-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, a national objective of the CDBG program is to benefit low and moderate income citizens in accordance with 24 CFR Part 570, as amended from time to time; WHEREAS, Agency will address food deserts in the City of Fort Worth by providing mobile food bank and benefits enrollment services in neighborhoods where 51 % of the population is low and moderate incomes; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from the City in order to adjust multiple line item amounts, as reflected in the attached amended Exhibit B; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. Exhibit "B"- Budget attached to the Contract is hereby deleted and replaced in its entirety with EXHIBIT "B"- Budget revised 06/01/2023, attached hereto. II. Unless otherwise specified, this amendment is effective as of June 1, 2023 and the Agency may request reimbursement for allowable costs directly related to implementation CDBG funds. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 1 to CSC No. 56657 Page 1 Tarrant Area Food Bank -Red Bus. (CDBG) ACCEPTED AND AGREED: TARRANT AREA FOOD BANK Su&, By: Julie Butner, President and CEO 4,dd44pn�� �aF FORr as ATTEST: ��o °°Qo o 10, o�'d o d �Q oo 0oo *2f % ,ems aB� nEXA?4Qa By: Jannette Goodall, City Secretary M&C: 21-0388 1295 Certification No. 2021-736333 Date: June 8, 2021 RECOMMENDED: By: v C Victor Turner, Neighborhood Services Director CITY OF FORT WORTH By: Fernando Costa, Assistant City Manager APPROVE AS TO FORM AND LEGALITY: By: G ull Jessika Williams, Assistant City Attorney CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Charletta Moaning, Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 1 to CSC No. 56657 Page 2 Tarrant Area Food Bank -Red Bus. (CDBG) EXHIBIT "B" - BUDGET Account Grant Budget Remaining Balance Increase Decrease Amendment Grant Total PROGRAM PERSONNEL Salaries FICA Life/Disability Insurance Health/Dental Insurance Unemployment -State Worker's Compensation 1001 $ 154,704.00 $ - $ 34,041.08 1002 $ 11,834.85 $ 20.97 $ 2,500.00 1003 $ 2,310.00 $ 430.20 1004 $ 26,730.00 $ 3,024.85 1005 $ 1,188.00 $ 3.75 1006 $ 633.60 $ 209.31 Retirement 1007 $ 6,188.16 $ 3,527.96 SUPPLIES AND SERVICES Computer/Telecomm Equipment/ Software 2004 $ 6,480.00 $ 4,634.00 $ (4,634.00) $ - MISCELLANEOUS 7W $ 34,041.08 $ 2,520.97 $ 430.20 $ 3,024.85 $ 3.75 $ 209.31 $ (2,500.00) $ 1,027.96 Food Supplies 3002 $ 172,260.00 $ 50,177.14 $ 50,177.14 FACILITY AND UTILITIES Gas Cleaning Supplies/ Services Vehicle Maintenance (repairs/service 3006 $ 9,900.00 $ 5,343.33 4007 $ 1,650.00 $ 1,407.82 4008 $ 14,136.39 $ 8,122.08 $ (5,000.00) $ 343.33 $ 1,407.82 $ (8,122.08) $ - Page 1 LEGAL, FINANCIAL) INSURANCE Insurance: Liability, D&O, Fidelity Bond 5004 BUDGET TOTAL 20,625.00 $ 16,285.00 $ (16,285.00) $ S 428,640.00 S 93,186.41 $ 36,541.08 $ (36,541.08) $ 93,186.41 Page 2 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary Grant Grant Community Resource Specialist $ 45,760.00 55.0% $ 25,168.00 Community Resource Specialist $ 48,000.00 55.0% $ 26,400.00 TOTAL FICA Health/Dental Insurance Life/Disability Insurance Unemployment Taxes Workers Compensation Retirement Plan TOTAL $ 93,760.00 E9 FRINGE DETAIL -PROGRAM PERSONNEL Percent of Est. Percent to Payroll Amount Grant 7.65% $ 7,173.00 55.0% $ $810/FTE $ 16,200.00 55.0% $ $700/FTE $ 1,400.00 55.0% $ $360/FTE $ 720.00 55.0% $ $192/FTE 384 55 % $ 4.0% $ 3,750.00 55.0% $ $ 29,627.00 $ SUPPLIES AND SERVICES Office/Program Supplies $ Printing $ Computer/Telecomm Equipment/Software $ Food Supplies $ TOTAL 9 Total Budget 100.00 100.00 6,000.00 104,400.00 110,600.00 MISCELLANEOUS Est. Percent to Grant 0% $ 0% $ 36% $ 55% $ 51,568.00 Amount to Grant 3,945.15 8,910.00 770.00 396.00 211.20 2,062.50 16,294.85 Amount to Grant 2,160.00 57,420.00 TOTAL Telephone Electric Vehicle Fuel Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Other(Vehicle Maintenance) TOTAL Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Other() TOTAL TOTAL Total Budget FACILITY AND UTILITIES Total Budget $ 6,000.00 $ 1,000.00 $ 8,570.00 Est. Percent to Amount to Grant Grant #DIV/0! $ - Est. Percent to Amount to Grant Grant LEGAL, FINANCIAL AND INSURANCE 55.0% $ 3,300.00 55.0% $ 550.00 55.0% $ 4,713.50 Est. Percent to Amount to Total Budget Grant Grant $ 12,500.00 55% $ 6,875.00 $ 12,500.00 DIRECT ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant $ - 0.0% $ - City of Fort Worth, Texas Mayor and Council Communication DATE: 06/08/21 M&C FILE NUMBER: M&C 21-0388 LOG NAME: 19NS TARRANT AREA FOOD BANK RED BUS PROGRAM SUBJECT (CD 9) Authorize Change in Use and Expenditure of $428,640.00 of Prior Year's Unprogrammed Community Development Block Grant Funds for the Tarrant Area Food Bank Resources and Education Delivered Bus Program, Authorize the Execution of a Contract for Up to Three Years, Authorize a Substantial Amendment to the City's 2019-2020 Action Plan, and Authorize the Substitution of Funding Years RECOMMENDATION: It is recommended that the City Council: 1. Authorize a change in use and expenditures of $428,640.00 of prior year's unprogrammed Community Development Block Grant to the Tarrant Area Food Bank Resources and Education Delivered Bus Program; 2. Authorize the City Manager, or his designee, to execute a contract with Tarrant Area Food Bank in an amount up to $428,640.00 for the Resources and Education Delivered Bus Program with a term of up to three years; 3. Authorize a substantial amendment to the City's 2019-2020 Action Plan; and 4. Authorize the City Manager, or his designee, to substitute funding years in order to meet United States Department of Housing and Urban Development commitment, disbursement and expenditure deadlines. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to reallocate available unprogrammed Community Development Block Grant funds to provide additional funding for a targeted food assistance program. The COVID-19 pandemic and ensuing economic crisis has disproportionately affected communities of color and the poor, worsening already poor health outcomes. Feeding America, the national association of food banks, has indicated that the percent of Tarrant County residents who are food insecure has risen from 13.9% to 17.5% during the pandemic. Tarrant Area Food Bank (TAFB) is renewing its focus on underserved communities within the City of Fort Worth and is working on strategies to make a long-term impact in these neighborhoods. In a concerted effort to address food insecurity and the number of identified food deserts within Tarrant County and Fort Worth, in particular, TAFB has proposed a partnership with the City of Fort Worth to serve the most impacted communities, including neighborhoods in the following zip codes: 76104, 76105, 76106, 76107, 76116, and 76119. The services of TAFB are a critical first step in positioning families for success. Access to healthy, nutritious food is a basic need that must be paramount in the quest to alleviate poverty and transform the lives of Fort Worth's most vulnerable residents. The Resources and Education Delivered (RED) Bus Program will play a critical role in TAFB's efforts to remediate these effects. The RED Bus Program will take the food bank's service directly to those most in need. At the heart of the program is a mobile service delivery unit - a specialty built vehicle, which provides space for the display of grocery items and office space for staff. Utilizing this vehicle, TAFB will provide (1) emergency food distribution; (2) nutrition education; and (3) assistnace for enrollment of eligible families into federal benefits programs such as SNAP, TANF, CHIP and Medicaid. TAFB will be able to customize the unit to allow for half of it to be designed as a grocery store, providing clients with a selection of fresh foods to select and take home. The remainder of the vehicle will be equipped with computer space for TAFB's staff to assist clients with applying for benefits. As a one -stop shop, the unit will be able to travel throughout the community and help to eliminate barriers to food access. No fees will be assessed to the individuals and families benefitting from the RED Bus Program for any services or benefits. An estimated number of 500 persons per month (6000 persons annually) will be served through the program at an estimated cost of $33.00 per person. The funds will be used for the mobile service delivery staff costs for up to three years. Provision of these funds to TAFB constitutes a proposed change in use of unprogrammed 2019-2020 Community Development Block Grant funds received from the United States Department of Housing and Urban Development (HUD). These funds will be used to prevent, prepare for, and respond to the benefit programs. This will aid the preservation of health for vulnerable populations by improving access to healthy food while increasing social distancing and reducing potential exposure to the virus for the elderly and disabled by reducing need to go to the grocery store or public benefits facilities. A public comment period on this proposed substantial amendment to the 2019-20 Action Plan was held from April 19, 2021 to April 23, 2021. All comments received are maintained by the Neighborhood Services Department. Funds will be allocated as follows: General Operating Expenses - $428,640.00 Tarrant Area Food Bank is located at 2600 Cullen Street in COUNCIL DISTRICT 9. The program will be available in low -to -moderate income areas in Council Districts 2, 3, 5, and 8, serving zip codes 76104, 76105, 76106, 76107, 76116, and 76119. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to expenditures being incurred, the Neighborhood Services has the responsibility to validate the availablitlity of funds. This is a reimbursement grant. Submitted for Citv Manaaer's Office bv: Fernando Costa 6122 Oriainatina Business Unit Head: Victor Turner 8187 Additional Information Contact: Sharon Burkley 5785 Sean Stanton 5811