HomeMy WebLinkAboutContract 57945-R1 (2)CSC No. 57945-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
July 27, 2023
A&G Piping, Inc.
Attn: Bobby Grimes
3124 Wichita Ct
Fort Worth, Texas 76140
Re: Contract Renewal Notice —1st Renewal
Contract No. CSC No. 57945
Renewal Term: August 3, 2023 to August 4, 2024
Renewal Amount: $571,512.50
The above referenced Contract with the City of Fort Worth expires on August 3, 2023 (the
"Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 1 st term in an amount up to $571,512.50, which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.v-ov/purchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Regina Jones
Contract Compliance Specialist
817-392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: Dana Burghdoff (Jut 2Y2023 20:` f CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: Christopher H der (Ju127, 202312A9 CDT)
Name: Chris Harder
Title: Water Director ann
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ATTEST:
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By: nl
Name: Jannette Goodall
Title: City Secretary
A&G
By:
Name: Bobby Grimes
Title: President
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Rwg4 oaffza
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: DBlack (Jul27, 202316:27 CDT)
Name: Doug Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0499
Date Approved:6/28/2022
Form 1295 Certification No.: 2022-895067
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/28/22
M&C FILE NUMBER: M&C 22-0499
LOG NAME: 13P ITB 22-0110 PLUMBING SERVICES
SUBJECT
(ALL) Authorize Non -Exclusive Purchase Agreements with A & G Piping Services, Inc., and Jackey
Ray Dunn, Jr. d/b/a Romance Services, for Plumbing Services in an Annual Amount of Up to
$879,250.00 and Authorize Four One -Year Renewals for the Same Annual Amount for the Water
Department
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with A & G
Piping Services, Inc., and Jackey Ray Dunn, Jr. d/b/a Romance Services, for plumbing services in
an annual amount of up to $879,250.00 and authorize four one-year renewals for the same annual
amount for the Water Department.
DISCUSSION:
The Water Department, approached the Purchasing division to procure an agreement for Plumbing
Services. The Purchasing Division issued an Invitation to Bid (ITB) 22-0110. The bid detailed
specifications describing the required services.
The ITB was advertised in the Fort Worth Star -Telegram on Wednesdays from April 13,
2022 through May 4, 2022, and three (3) responses were received. Staff evaluated the responses
based on the best value to the City and compliance with a five (5) percent Business Equity Goal. A
& G Piping, Inc, O'Grady Plumbing, and Jackey Ray Dunn, Jr. d/b/a Romance Services were the
three responding bidders, however, O'Grady Plumbing was deemed non -responsive for failure to
meet the Business Equity requirements.
A team of three evaluators consisting of members from the Water and Transportation and Public
Works Departments evaluated and scored A & G Services and Romance Services on the following
criteria:
A) Contractor's Qualifications, Experience, and References
B) Availability of resources to provide services
C) Contractor's approach to perform services.
The scores were averaged as follows:
I 11 A I B I C 11 FINAL SCORE
A & G Piping, Inc 11 22.011 5.711 12.7I 75.86
(Romance Services 11 25.011 6.OII 12.711 83.67
FUNDING: The maximum annual amount allowed under this agreement will be
$879,250.00, however, the actual amount used will be based on the need of the department and
the available budget. Funding is budgeted in the Water Department's rollup within the Water &
Sewer Fund.
Funding will be split as follows:
JA & G Piping, Inc
Romance Services
$571,512.50
f 1$307,737.50
BUSINESS EQUITY - A & G Piping, Inc. and Jackey Ray Dunn, Jr. d/b/a Romance Services are in
compliance with the City's Business Equity Ordinance by committing up to 5% Business Equity
participation on this project. The City's Business Equity goal on this project is 5%.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and
will end one year from that date.
RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the
City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made
by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and
does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water and Sewer Fund to support the approval of the above
recommendation and award of the agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manaaer's Office by: Reginald Zeno
Oriainatina Business Unit Head:,
Additional Information Contact:,
Dana Burgdoff
Anthony Rousseau
Chris Harder
Cynthia Garcia
Ashley Kadva
8517
8018
8338
5020
8525
2047
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE. USE ONLY
Complete Nos.1, 2, 2, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2022-895067
A&G Piping, Inc
Fort Worth, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 06/0612022
being filed.
City of Fort Worth, Texas Date Acknowledged:
g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB 22-0110 f r�
ITB 22-0110 Plumbing Services
4
Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only If there is NO Interested Party.
6 UNSWORN DECLARATION
My name is 6`pkI M F-.5'
f
My address is Z0f -9 I,"R GT'
(street)
and my date of birth is i H z —I 7 & R
*U-5 f�e fd 'N 1 Zc o (, 3 u 5
{city) (state) (ZIP code) (country)
f declare under penalty of perjury that the foregoing is true and correct.
Executed in 1 t"t -!ZA-'t '"IL County, State of on the day of 20_Z�,.
(month) (year)
'gr4at5re of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc