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HomeMy WebLinkAboutContract 59896CSC No. 59896 CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR GENERAL PROFESSIONAL SERVICES This agreement ("Agreement") is between the City of Fort Worth, a Texas home -rule municipality ("City"), and Stantec Consulting Services, Inc., authorized to do business in Texas ("Consultant"), for a project generally described as: Park, Recreation & Open Space Master Plan ("Project") — Project No. 104861 . Article I Scope of Services (1) Consultant hereby agrees to perform professional services as set forth in this Agreement and the Scope of Services, attached hereto as Attachment "A" ("Services"). These Services shall be performed in connection with the Project. (2) Additional services, if any, will be memorialized by an amendment to this Agreement. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of City, and shall be furnished to the City, prior to or at the time such services are completed, or upon termination or expiration of Agreement. Article II Compensation Consultant shall be compensated an amount up to $439,900.00 ("Contract Amount") in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor (including all benefits, overhead and markups), materials, supplies, and equipment necessary to complete the Services. Consultant shall provide monthly invoices to City. Payments for services rendered shall be made in accordance with the Texas Prompt Payment Act (Texas Government Code Ch. 2251). Acceptance by Consultant of said payment shall release City from all claims or liabilities under this Agreement for anything related to, performed, or furnished in connection with the Services for which payment is made, including any act or omission of City in connection with such Services. Article III Term Time is of the essence. The term of this Agreement shall commence on the Effective Date and shall continue until the expiration of the funds or completion of the subject matter pursuant to City of Fort Worth, Texas PARD Studies -Park, Recreation & Open Space Master Plan Standard Agreementfor Professional Services 104861 Revision Date: November 23, 2021 Page 1 of 9 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX the schedule, whichever occurs first, unless terminated in accordance with the terms of this Agreement. Unless specifically otherwise amended, the original term shall not exceed five years from the original effective date. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Consultant shall have exclusive control of and the exclusive right to control the details of the work to be performed hereunder and of all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superiorshall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership orjoint venture between City and Consultant. Article V Professional Competence Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable, standards, codes, rules and/or regulations promulgated by local, state and national boards, bureaus and agencies. Approval to proceed by City of Consultant's work or work product shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its performance of the Services. Article VI Indemnification CONSULTANT,ATNO COST TO THEC/TY, AGREES TO/NDEMN/FYANDHOLD CITY, ITS OFFICERS, AGENTS, SERVANTSAND EMPLOYEES, HARMLESS AGAINSTANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFI TS) AND/OR PERSONAL INJURY, INCLUDINGDEATH, THAT MAYRELATETO, AR/SE OUT OF OR BE OCCASIONED BY CONSULTANT'S BREACH OF (i) ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) ANY NEGLIGENT ACTOR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITIq OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OR NON-PERFORMANCE OFTH/S AGREEMENT. THIS SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS AGREEMENT. City of Fort Worth, Texas PAR Studies -Park, Recreation &Open Space Master Plan Standard Agreementfor Professional Services 104861 Revision Date: November 23, 2021 Page 2 of 9 Article VII Insurance Consultant shall not commence work under this Agreement until it has obtained all insurance required under Attachment F and City has approved such insurance. Article VIII Force Majeure City and Consultant shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to: acts of the public enemy, fires, strikes, lockouts, natural disasters, epidemics/pandemics, wars, riots, material or labor restrictions by any governmental authority and/or any other similar causes. Article IX Transfer or Assignment Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without priorwritten consent of City. Article X Termination of Contract (1) City may terminate this Agreement for convenience by providing written notice to Consultant at least 30-days prior to the date of termination, unless Consultant agrees in writing to an earlier termination date. (2) Either City or Consultant may terminate this Agreement for cause if either party fails to substantially perform, through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days after receipt of written notice or thereafter fails to diligently pursue the correction to completion. (3) If City chooses to terminate this Agreement, upon receipt of notice of termination by Consultant, Consultant shall discontinue Services on the date such termination is effective. City shall compensate Consultant for such services rendered based upon Article II of this Agreement and in accordance with Exhibit "B". Article XI Right to Audit (1) Consultant agrees that City shall, until the expiration of three (3) years after final payment under Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to Agreement. Consultant agrees that City shall have access during normal City of Fort Worth, Texas PARD Studies -Park, Recreation & Open Space Master Plan Standard Agreementfor Professional Services 104861 Revision Date: November 23, 2021 Page 3 of 9 working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontractor agrees that City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such subcontractor(s), involving transactions to the subcontract, and further, that City shall have access during normal working hours to all subcontractor facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any subcontractor reasonable advance notice of intended audit. (3) Consultant and subcontractor(s) agree to photocopy such documents as may be requested by City. Cityagreesto reimburse Consultant for the costofcopiesatthe rate published inthe Texas Administrative Code in effect as ofthe time copying isperformed. Article XII Business Equity Participation City has goals for the full and equitable participation of minority business and/or women business enterprises in City contracts greater than $100,000. In accordance with City's Business Equity Ordinance No. 25165-10-2021 (replacing Ordinance No. 24534-11-2020, as codified in Chapter 20, Article X of the City's Code of Ordinances, as amended, and any relevant policy or guidance documents), Consultant acknowledges the MBE and WBE goals established for Agreement and its execution of this Agreement is Consultant's written commitment to meet the prescribed MBE and WBE participation goals. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by Consultant may result in the termination of Agreement and debarmentfrom participating in City contracts for a period of time of not less than three (3) years. Article XIII Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees or its subcontractor(s). City of Fort Worth, Texas PAR Studies -Park, Recreation &Open Space Master Plan Standard Agreementfor Professional Services 104861 Revision Date: November 23, 2021 Page 4 of 9 Article XIV Immigration Nationality Act Consultant shall verify the identity and employment eligibility of its employees and employees of all subcontractor(s) who perform work under Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City, Consultant shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under Agreement. Consultant shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Consultant employee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Consultant, shall have the right to immediately terminate Agreement for violations of this provision by Consultant. Article XV Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. Agreement shall be construed in accordance with the laws of the State of Texas. Article XVI Contract Construction/No Waiver The parties acknowledge that each Party and, if it so chooses, its counsel, have reviewed and revised Agreement and that the normal rule of contract construction, to the effect that any ambiguities are to be resolved against the drafting party, must not be employed in the interpretation of Agreement or any amendments or exhibits hereto. The failure of City or Consultant to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Consultant's respective right to insist upon appropriate performance or to assert any such right on any future occasion. Article XVII Severability The provisions of Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or City of Fort Worth, Texas PAR Studies -Park, Recreation &Open Space Master Plan Standard Agreementfor Professional Services 104861 Revision Date: November 23, 2021 Page 5 of 9 unconstitutional for any reason, the remainder of Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of Agreement to other persons or circumstances shall not be affected thereby and Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XVIII N otices Notices regarding Articles V or X are to be provided to the other Party by hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Lori Gordon Park & Recreation Department 4200 South Freeway, Suite 2200 Fort Worth, Texas 76115 Consultant: Stantec Consluting Services, Inc Attn: Mark Maldonado 70 NE Loop 410, Suite 1100 San Antonio, TX 78216-5893 All other notices may be provided as described above or via electronic means. Article XIX Prohibition On Contracts With Companies Boycotting Israel Consultant, unless a sole proprietor, acknowledges that in accordance with Chapter 2271 of the Texas Government Code, if Consultant has 10 or more full time -employees and the contract value is $100,000 or more, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company' shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Consultant certifies that Consultant's signature provides written verification to the City that if Chapter 2271, Texas Government Code applies, Consultant: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. City of Fort Worth, Texas PARD Studies -Park, Recreation & Open Space Master Plan Standard Agreementfor Professional Services 104861 Revision Date: November 23, 2021 Page 6 of 9 Article XX Prohibition on Boycotting Energy Companies Consultant acknowledges that in accordance with Chapter 2274 of the Texas Government Code -(as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company' and "company' have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. Article XXI Prohibition on Discrimination Against Firearm and Ammunition Industries Consultant acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity' and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. Article XXII Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of Agreement. City of Fort Worth, Texas PARD Studies -Park, Recreation & Open Space Master Plan Standard Agreementfor Professional Services 104861 Revision Date: November 23, 2021 Page 7 of 9 Article XXIII Attachments, Schedules and Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of Agreement: Attachment A - Scope of Services Attachment B — Compensation Attachment C - Changes to Agreement Attachment D - Project Schedule Attachment E - Location Map Attachment F — Insurance Requirements Duly executed by each party's designated representative to be effective on the date subscribed by the Cites designated Assistant City Manager. BY: CITY OF FORT WORTH Jesica McEachern Assistant City Manager Date: Aug 4, 2023 na 9FORrngad go!.......° �l A ATTEST: '°° add 0 /.o p, ,,pp �dVo oSd adIlp nEXPsa4 Jannette Goodall City Secretary APPROVAL RECOMMENDED: By:)0#I,e fa-, Dave Lewis Director, Park & Recreation City of Fort Worth, Texas Standard Agreementfor Professional Services Revision Date: November 23, 2021 Page 8 of 9 BY: CONSULTANT Stantec Consulting Services, LLC !1/%Gt/I(d�ro l( Mark Maldonado Senior Principal Date: Jul 27, 2023 PARD Studies -Park, Recreation & Open Space Master Plan 104861 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX APPROVED AS TO FORM AND LEGALITY Form 1295 No. Jeremy Anato-Mensah Assistant City Attorney Contract Compliance Manager: M&C No.:23-0512 M&C Date: June 28,2023 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ayf' Lori L Gordon (Ju 27, 2023 10:47 CDT) Lori Gordon Planning Manager City of Fort Worth, Texas Standard Agreementfor Professional Services Revision Date: November 23, 2021 Page 9 of 9 PARD Studies -Park, Recreation & Open Space Master Plan 104861 Attachment A — Scope of Services The City of Fort Worth Parks, Recreation and Open Space Master Plan (Fort Worth PROS Master Plan) will be developed in three phases as described below: PHASE 1: Discovery- Foundation Building From the onset of this Project, we will work closely with the City's PM to establish appropriate communication protocols, project management benchmarks, QA/QC process and branding for this effort to make it a success. We will also work as a team to review all available existing information for the Study Area so that we can lay the appropriate foundation for all subsequent planning activities to follow. Our approach to this phase includes the following scope items, provided in greater detail. Task 1.0: Staff Kick-off Meeting — The purpose of this meeting is to kick-off the Project between the Client and the Stantec Team, to discuss the project work plan which will include the scope, schedule, and coordination related items, including the request of data from the Client including all base file data in GIS format for completion of tasks within Phase 1. Stantec team members will attend via phone conference. Stantec will supply a summary of the kick-off meeting that outlines the discussion items, decisions made and follow up action items to be completed. Task 1.0 Meetinas/Deliverables • In -Person Project Kick-off Meeting & Meeting Minutes • Document Request Form (To be completed by City) Task 1.1: Project Management— Stantec's PM will meet with the City's PM on a monthly basis, once per month, throughout the approximate 12 to 15-month duration of the project. These meetings will be attended virtually and are anticipated to last approximately one (1) hour. The purpose of the monthly meetings is to review submittals and keep both parties (Stantec and City) updated on the Project's progress. Project status update memos will be issued monthly and shall summarize work completed, work scheduled to be completed for the upcoming month, and any outstanding issues or decisions that must be resolved by City staff or the project team. Stantec will document these staff check in meetings via e-mail to outline discussion points, decisions made, next steps and any follow up action items needed. Should extra client review meetings be required to complete this task, consultant will review with the Owner the required additional fees necessary to cover the increase in the scope of work. Task 1.1 Meetinas/Deliverables • Up to Fifteen (15) Monthly Staff Project Management Meetings & Meeting Minutes • Up to Fifteen (15) Monthly Project Status Update Memo Task 1.2: Project Branding, Project Website and Project Awareness— Stantec will develop a design template (according to City's branding standards) and logo to brand the Project. All project documents and materials will follow the standards of the selected design template. Stantec will also provide the design of material for facilitation aids for public outreach and citizen participation as well as marketing materials for increased project awareness. The Stantec Team will also assist City Staff by providing content material for the project website. City Staff will develop and maintain the project -specific website throughout the duration of the Project. The website should include an overview of the project, project timeline, sign-up for project notifications, review of public documents, and stay up-to-date on upcoming public engagement/outreach events. Stantec will work with the City to take advantage of existing social media opportunities, such as existing Facebook, Instagram, and Twitter accounts owned by the City. Our experience is that providing information for accounts with existing followers is more successful than setting up new accounts for a project. Stantec will provide notifications of the public engagement/outreach events in both English and Spanish for the City to upload to the website and various social media platforms. Project reports, public documents, and the Parks Master Plan will be provided in English only. Task 1.2 Meetinas/Deliverables 0 Project Graphic Design Template • Project Logo/Project Flyers/ Notices/Brochures • Project Website Design & Maintenance • Video- What is a Parks and Recreation Mater Plan? • Social Media Marketing Campaign- Project Initiation • Social Media Marketing Campaign #1- Public Meetings 1-5 (one per planning district) • Social Media Marketing Campaign #2- Community Pop-up Events 1-10 (one per council district) • Social Media Marketing Campaign #3- Public Meetings 6-10 (one per planning district) Task 1.3: Reconnaissance/ Existing Conditions & Inventory Assessment — Stantec will review and summarize existing plans, projects, and programs pertinent to the Fort Worth PROS Master Plan planning area. Stantec will work with the Client staff to identify the list of plans and provide the resultant planning documents. Stantec staff will reference the existing plans, projects, and programs as they pertain to the project boundary and incorporate findings as best as possible into the PROS Master Plan. Stantec will conduct a desktop inventory of general park improvements, as well as evaluate area influences and other conditions which have influenced and continue to inform the growth, development patterns, and connectivity of the City. Stantec will also review relevant documents including policies, regulating documents, and others to understand prevailing influences regarding the parks and recreation system for the City of Fort Worth. Task 1.3 Meetinas/Deliverables • 2-Day Park & Facility Site Visit and Assessment Meeting with Design Team and City Staff • Existing Park Inventory & Assessment Memo Task 1.4: Base Mapping — Stantec will utilize City provided data, readily available GIS information and Lidar aerial maps to create a base map for up to five (5) existing parks (pocket, neighborhood, or community classifications) that will be master planned. *Note, if any of the Parks Master Plan move into the design development phase, then a topographical survey will be needed in order to create a precise set of construction documents. Task 1.4 Meetinas/Deliverables • The deliverable for this task will be provided as part of Task 1.4 — Reconnaissance/Existing Conditions & Inventory Assessment. Task 1.5: Development of Vision and Goals—Stantec will work with City Staff and/or the Parks Advisory Board and/or Steering Committee to produce a clear and concise Statement of Vision and Key Goals for the plan. The vision statement and goals will be refined throughout the Project and serve as a guidepost for all future discussions. Meetinas/Deliverables • Virtual meeting to review Vision/Goals • Vision & Goals Draft Task 1.6: Current System Analysis, Needs Assessment, and Gap Analysis— Stantec will review the current conditions, future needs, and existing gaps relevant to the City of Fort Worth's Park, Recreation and Open Space system to include the following: Demographic & Recreation Trends Analysis- We will utilize City of Ft. Worth projections, if available, and supplement with census tract demographic data obtained from Environmental Systems Research Institute, Inc. (ESRI), the largest research and development organization dedicated to Geographical Information Systems (GIS) and specializing in population projections and market trends; for comparison purposes data will also be obtained from the U.S. Census Bureau. We will complete a demographic and recreation trends analysis for the City of Ft. Worth (if possible by park planning district). This analysis will provide an understanding of the demographic environment for the following reasons: To understand the market areas served by the park and recreation system and distinguish customer groups. To determine changes occurring in Ft. Worth and the surrounding area and assist in making proactive decisions to accommodate those shifts. Provide the basis for Equity Mapping and Service Area Analysis The County's demographic analysis will be based on 2020 US Census information or 2021 updated projections, and five (2028) and ten (2033) year projections. The following demographic characteristics will be included: Population density; Age Distribution; Households; Gender; Ethnicity; Household Income • Benchmark Analysis- A benchmark analysis will be completed to compare Ft. Worth to five (5) other relevant peer agencies. We will work with City Staff to identify five (5) key metrics to be surveyed and analyzed, as well as the benchmarked communities. Financial Analysis- We will perform a high-level analysis to document the financial situation of Ft. Worth's PARD and compare against best practices nationwide. The financial analysis will look at the budget, pricing policy, current and other revenue generating opportunities, grant opportunities, and the revenue forecast. This analysis will identify the financial situation of Ft. Worth's PARD with three primary goals: Understand the financial dynamics to further advance the understanding of operations gained through the work described above. Review funding and accounting practices with an objective of accurate financial fund tracking and the ability of the Ft. Worth's PARD to have more useful financial information for strategic decision - making. Seek opportunities to improve the financial sustainability of Ft. Worth's PARD including evaluating expenditures and increasing current and new sources of revenue. This review will include comparison of current policies with national standards of best practice agencies. We will also recommend policies and adjustments to current policies where enhancements may be needed or gaps are identified. Park Classifications and Level of Service Standards- Using data provided by City Staff along with data compiled by the Stantec team, we will utilize the Existing Conditions Analysis, in tandem with current population estimates (2020 US Census or most recent American Community Survey), to compare the existing park and recreational facilities within the City against National Recreation and Park Association (NRPA) standards. We will also identify relevant park development trends along with benchmarking City facilities with regional and national standards. Stantec will work with City staff to identify relevant communities within the region or nation against which to compare and analyze level of service and parks and recreation standards. These comparisons may be peer communities, in terms of location or size, or may be aspirational communities, systems whose level of services or offering the City would like to emulate. Needs Assessment- The needs assessment is an objective method to determine whether the park system effectively meets the locally established standards. The information being assessed is based upon existing conditions, community input, community resources, existing and future level -of -service, and growth trends. The assessments are then matched with available lands and future amenities to determine current and future needs. The desires and deficiencies identified form the basis for recommendations. This needs assessment relies also on public comments, staff knowledge and stated desires. The needs assessment is part science and part art, having to balance data with community desires. Park assessments rely heavily on national standards, but those are only a portion of the overall calculations. While many national standards appear difficult to apply, they are only a guideline; thus, this planning effort finds them valuable as a benchmark, but will use additional methods of assessment to aid in determining the community's needs. We will use three methods for assessing current and future park needs, demand -based, standards -based and resource -based assessment methodologies. Task 1.6 Meetinas/Deliverables • The deliverable for this task will be provided as part of Task 3.0 — Final Parks, Recreation and Open Space Master Plan- Draft Task 1.7: Stakeholder and Community Outreach/Engagement —The Stantec team will facilitate robust stakeholder and community engagement and solicit the public's input on a vision and goals for the City of Fort Worth Parks, Recreation and Open Space Master Plan Throughout the project, Stantec will develop, participate, and assist with the following public engagement activities: Management and Engagement Plan — Stantec will work with the City Staff and develop a stakeholder and community engagement plan memorandum that identifies the details for each of the engagement strategies. These details will include but are not limited to venues, key participants, engagement advertisements, coordination, and plan and work product to be completed with each engagement strategy. This plan will be developed with a medium to high level of detail that specifically denotes responsible parties to complete specific engagement coordination tasks. Meetinas/Deliverables • (1) In -person strategy session with City Staff and City Public Outreach Specialist • Stakeholder and Community Engagement Plan Memo Stakeholder and Ambassador Listening Sessions— We will identify five (5) stakeholder groups and up to twenty (20) individuals across the City that will function as ambassadors for the planning process and the PROS Master Plan, assist with public outreach and input gathering, and help us reach traditionally underserved groups. We will lead 1.5-hour facilitation sessions with the stakeholder groups and half (0.5) hour interviews with individual ambassadors to understand issues to be addressed, pitfalls to avoid, and recommendations for best approaches to input and outreach. The purpose of this task is to meet with individuals and groups with potential to influence/ impact future development and improvements of the parks and open spaces in Fort Worth. Potential groups could include members of Youth Associations, Sport Groups, City Staff, business and property owners, developers from the community and region, lenders, and others. Meetinas/Deliverables • Five (5) In -Person Stakeholder Groups Listening Sessions up to 1.5 Hr. each (conducted in 1 day) • Twenty (20) Virtual Ambassador/ Individual Listening Sessions up to 30 mins. each • Develop and Present Session Materials • Summary Memo and synthesis of input received. Parks Advisory Board/ Steering Committee Kick-off Meeting — The Stantec Team will facilitate one (1) meeting with the Parks Advisory Board or the Steering Committee, a group of individuals identified by the Client, to ensure input, review, and direction related to various activities and deliverables of the planning process, as well as to help build additional consensus to aid in developing community consensus and in implementation of the recommendations. Stantec will coordinate with City staff and will facilitate these meetings and provide a meeting summary outlining key discussion points, considerations, and next steps. City to provide venue, food/ beverages, and audio/video connections. Materials prepared for this meeting will allow the City Staff to make similar presentations to other Boards, Planning and Zoning Commission, and City Council if desired. Meetinas/Deliverables Develop and Present Meeting Materials In -person Parks Advisory Board/ Steering Committee Kick-off Meeting (Date T.B.D) City Council Kick-off Meeting — The Stantec Team will facilitate one (1) meeting with the City of Fort Worth City Council, to ensure input, review, and direction related to various activities and deliverables of the planning process, as well as to help build additional consensus to aid in developing community consensus and in implementation of the recommendations. Stantec will coordinate with City staff and will facilitate these meetings and provide a meeting summary outlining key discussion points, considerations, and next steps. City to provide venue, food/ beverages, and audio/video connections. Meetinas/Deliverables • Develop and Present Meeting Materials • In -person City Council Kick-off Meeting (Date T.B.D) • Park Planning District Community Workshops— The Stantec Team will facilitate ten (10) community workshops. To initiate the planning process on a City-wide level, we propose a in -person townhall symposium style event. Two workshops are to be held in each park planning district. Community Workshop Meetings No. 1-5 are intended to take place in each park planning district and are intended to primarily explain the process and timeline and facilitate input exercises to understand issues and opportunities in the City. During this workshop, engagement activities are about eliciting conversations about the vision and transforming that vision into specific action items. We have allocated 2 hours per meeting (1 hour prep time and 1 hour presentation). Community Workshop Meetings No. 6-10 are intended to take place in each park planning district and are intended to gain community validation of what has been developed in response to their input and how to accomplish those tasks. It is an opportunity for the overall community to tell us what they think of the ideas and designs as well as the suggested action steps developed by the project team, and to validate them or suggest final changes to them prior to developing the final document. We have allocated 2 hours per meeting (1 hour prep time and 1 hour presentation). Meetinas/Deliverables • Develop and Present Meeting Materials • In -person Community Workshop Meetings No. 1-5 (Date T.B.D) • In -person Community Workshop Meetings No. 6-10 (Date T.B.D) Community Pop-up Events— The Stantec Team will attend and facilitate up to ten (10) community Pop-up Events. The purpose of these events is to meet residents where they already are, rather than relying on large public workshops and online engagement twice in this phase. Pop-up events will be welcoming, eye- catching, informative and allow for conversation -based feedback. These events will focus on maximizing public participation and dialogue, especially with communities that have not historically participated in similar projects. The idea is to invite passers-by to join the space or at least participate in some of the interactive activities we will have set up to gather key ideas and issues. These can include visual preference surveys, thought bubbles that pose questions to participants, and video interviews. Stantec will prepare materials and facilitate the activities to collect input and summarize the results at each pop-up event. Meetinas/Deliverables Develop and Present Pop-up event materials/ activities Up to ten (10) In -Person Community Pop-up Events 2 Hr. each (one per council district) Task 1.8: Statistically Valid Research and Community Survey — Stantec, in collaboration with Andrea Thomas with National Service Research (NSR), will work closely with the City staff to create one (1) statistically valid survey and online programming for community engagement. The survey will be written in both Spanish and English. Provide online link to City team for development of QR code and handouts, keep live for 30 days or as directed by City. The purpose of this one (1) survey is to ascertain public needs for parks and recreation. Stantec and NSR will develop, participate, and assist with the following public engagement activities: • Strategy Meeting- Andrea Thomas, owner of NSR and Stantec team members, will meet with City staff and stakeholders (stakeholders to be identified by City staff) to outline and discuss the community engagement and survey process. Meetings could be in person and/or virtual. • Community Engagement Meetings/Events- The purpose of the community engagement events/meetings are to solicit public input on park and recreation needs to assist with the development of the quantitative survey. It will be the responsibility of the City of Fort Worth to advertise and invite citizens to the events/open houses via email, and in various print and social media formats. NSR will develop a short set of questions (based upon the initial strategy meeting) to be used at all community meetings (multiple choice and open-ended questions). Questions should be consistent at all events to collect consistent data. NSR will program the questions in English and Spanish in an online format. NSR will provide the QR code for the online survey. Printed versions of the online survey could also be made available at these community meetings. Provide hand out cards at community meetings with a QR code so citizens can engage and answer the questions about their park and recreation needs/wants. QR code handouts to be coordinated by NSR, City staff or Stantec team. Survey Instrument Design - The survey instrument will be designed with input from the community meetings, Stantec as well as input from the PARD staff. After initial meetings/input from the City, NSR will provide a draft of the survey for review by the PARD staff. Additional drafts will be prepared incorporating changes, additions and/or deletions from the PARD staff. The final version submitted will include information that is most beneficial and useful to the City. NSR recommends the survey include a brief introductory paragraph from the Park Director that will explain survey, the process, the importance of citizen participation and how the results will be utilized by the city. Online Survey- NSR proposes a sampling procedure that provides opportunity for a majority of residents to participate. NSR has utilized this two -pronged approach successfully for other municipalities and it has provided not only statistically valid sample sizes but also yielded a representative sample of residents that mirrors the City's population demographically and geographically. Since a majority of citizens nationwide are dropping their telephone land lines, this sampling procedure provides opportunities for residents to participate in the citizen survey process in a cost and time efficient manner. PARD Online Survey-NSR will develop and program an online survey link for the Parks and Recreation Department Needs Assessment Survey that will be posted on the City's home page of the website. The survey instrument will be developed with significant input from the PARD staff as well as the community engagement feedback. The survey will be programmed in English and Spanish. NSR will provide the online survey link to the City. • Fort Worth Online Panel Survey —As an optional approach, NSR proposes to conduct an online survey with Fort Worth online panel members to augment the PARD survey. The panel member survey will be available in English and Spanish and will be an exact duplicate of the PARD survey instrument. Panel members are screened for being a resident of the City of Fort Worth before proceeding with the survey. The screening process will ensure the panel members have not completed any other survey for the Fort Worth Park System within the past year. The goal would be to complete up to 800 surveys with Fort Worth panel members. (The goal of both online surveys is to yield a minimum sample size of 120 completed surveys within each of the five park planning districts which will provide a 95% confidence level within a margin of error of +/ 4.1 %. A Fort Worth panel survey was utilized in the 2019 survey.) • Merge PARD and Fort Worth online panel surveys — NSR will merge the data from both surveys (goal is to complete a minimum of 1,600 surveys) for data analysis and final reporting. Crosstabulations will be available in the data file to identify PARD online respondents as well as Fort Worth panel respondents. • Analysis and Final Report- NSR will prepare an analysis of the survey data and will prepare and submit a written report containing a detailed analysis of results utilizing text and color graphics. The final report will provide a description of the sampling procedure methodology and confidence level of results. Citizen input and service priorities will be detailed and summarized. The study will include a report of all survey questions in Microsoft Word and PowerPoint format. The report will be provided to the PARD staff in an electronic format. Detailed survey data will be provided in an electronic format. Printed copies of either the report and/or detailed survey data will be provided if requested. A summary of community engagement feedback and presentation of the results to PARD staff. Meetinas/Deliverables • Survey design, online programming, hosting for up to 30 days, analysis (including community engagement feedback), and final report. • Detailed Survey Data • Key Priorities (in rank order) • Four (4) Virtual meetings with City Staff for Coordination/ Updates, 60 mins. each PHASE II: PLAN DEVELOPMENT AND RECOMMENDATIONS Task 2.: Master Plan Development, Recommendations and Strategies- We will develop an overall Parks, Recreation and Open Space Master Plan which will be based off the public input received throughout the project. The Master Plan deliverable will include a graphic written report, with an executive summary, maps, and associated graphics, photographs, tables, and charts. The report will document the planning process, input, and all previous tasks. We will suggest preliminary recommendations for projects, programs, and policies that will assist in realizing the community vision. This phase will include: • General Recommendations for the overall park system • Strategies for land acquisition for future parkland and facilities • Recommendations for improving existing parks and recreational facilities • Recommendations for the creation of new parks, park amenities and programming • Strategies to expand and create additional recreational programming • Recommendations for trail creation, improvements, and connectivity opportunities • Strategies for economic development for the Ft. Worth's Parks and Recreation System. • Financial strategies including possible funding/ revenue streams and possible grant opportunities • Recommendations regarding policy and regulatory revisions and amendments necessary to protect the final plan vision and concepts Task 2.1: Action/Implementation Plan- With an understanding of the park and recreation gaps, this task will create a categorized matrix of actions necessary to close the gaps identified in the City Parks and Recreation system. The matrix will be organized into broad categories of interventions and/or corrective measures, likely to include Policy, Programming, Maintenance, Renovations, and Capital Projects. Meetings/ Deliverables • One (1) Virtual meeting with City staff to review Action/Implementation Plan • Action/ Implementation Plan Draft PHASE III: PLAN REVIEW AND DELIVERY This final phase of the project will result in development of the final master plan report consisting of action steps and preliminary implementation strategies and identification of funding mechanisms to accomplish the recommended projects, programs, and policies. The final document will be largely graphic and easy to understand for multiple and diverse audiences and stakeholders. The technical data and information will be contained in the appendix. This phase will include: Task 3.0: Final Parks, Recreation and Open Space Master Plan- Draft- Informed by the outline discussed in the Kickoff meeting, we will prepare a first draft of the complete document for Citv staff review. In addition to being comprehensive in scope the document will be visual in presentation, readable, concise, succinct, eye-catching, engaging, and implementable. We will make one set of edits to the first draft based on review comments by the City staff PM. All requested edits shall be in the form of one consolidated set as redlines, Adobe Acrobat notes, or similar method. Meetings/Deliverables • City of Fort Worth Parks, Recreation and Open Space Master Plan Draft • One (1) Revision to Master Plan Draft based on City received comments/redlines Task 3.1: Recommendation & Implementation Meeting #1- We will facilitate one (1) 2 hour In -Person workshop with members of the Parks Advisory Board and identified stakeholders that make financial, infrastructure, and other development related decisions (such as City Management, County administrators and department directors, and maybe Council members and EDC Board members), to ensure that the solutions are locally produced and "do- able" for the community. The goal of this workshop will be to ensure input, review, and direction related to various activities and deliverables of the planning process. Additionally, this workshop will help build additional consensus to aid partner agencies in their decision making and to ensure implementation by engaging decision makers in validating the identified action steps, priorities, funding, and partnerships needed to implement the comprehensive plan recommendations. Meetings/Deliverables Recommendation & Implementation Meeting #1 (Date T.B.D) Master Plan Development, Recommendations and Strategies Summary PowerPoint Presentation Task 3.2: Recommendation & Implementation Meeting #2- We will facilitate one (1) 2 hour In -Person workshop with members of the City Council, to ensure that the solutions are locally produced and "do -able" for the community. The goal of this workshop will be to ensure input, review, and direction related to various activities and deliverables of the planning process. Additionally, this workshop will help build additional consensus to aid partner agencies in their decision making and to ensure implementation by engaging decision makers in validating the identified action steps, priorities, funding, and partnerships needed to implement the comprehensive plan recommendations. Meetinas/Deliverables Recommendation & Implementation Meeting #2 (Date T.B.D) Master Plan Development, Recommendations and Strategies Summary PowerPoint Presentation Task 3.3: Final Parks, Recreation and Open Space Master Plan- Incorporating comments from the previous Recommendation and Implementation Meetings, we will prepare the finalized Fort Worth Parks, Recreation and Open Space Master Plan. All requested edits shall be in the form of one consolidated set as redlines, Adobe Acrobat notes, or similar method. Meetinas/Deliverables • One (1) Electronic Interactive PDF version of the Final Fort Worth Parks, Recreation and Open Space Master Plan • Twenty (20) Print version copies of the Final Fort Worth Parks, Recreation and Open Space Master Plan Attachment B - Compensation 11. Compensation and Summary of Total Project Fees The CONSULTANT shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as described below: TASKS COST (PER TASK) Staff Kick-off Meeting/Project Initiation $3,500 Staff Check -In Meetings/Project Management $9,500 Project Branding, Project Website and Project Awareness $18,500 Reconnaissance/Existing Conditions & Inventory Assessment $12,000 Base Mapping (< 5 close -to -home parks for master plans) $17,500 Development/Validation of Vision, Mission Statement & Goals $5,500 Current System Analysis, Needs Assessment, and Gap Analysis Demographic & Recreation Trends Analysis ($7,500) Benchmark Analysis ($8,500) Financial Analysis ($12,000) $75,500 Park Classifications & Level of Service Standards ($12,500) Needs Assessment ($17,500) Gap Analysis ($17,500) Stakeholder and Community Outreach/Engagement Management and Engagement Plan ($5,500) Stakeholder and Ambassador Listening Sessions- 5 groups and 20 individuals ($16,500) Parks Advisory Board or Steering Committee Kick-off Meeting ($4,500) $87,000 City Council Kick-off Meeting ($4,500) 10- Park Planning District Community Workshops (2 per planning district) ($28,000) 10- Community Pop-up Events (1 per council district) ($28,000) Statistically Valid Research and Community Survey Strategy Meeting ($500) 20- Community Engagement Meetings/ Events ($12,000) Online Survey ($5,500) $51,400 Fort Worth Online Panel Survey ($8,500) Postcard Mailers- 30,000 qty. 4 color printing/ mailing cost only ($17,200) Analysis and Final Report ($6,500) Spanish Translation Services for Survey ($1,200) Master Plan Development, Recommendations and Strategies $84,000 Action/ Implementation Plan $8,500 Final Parks, Recreation and Open Space Master Plan- Draft $28,000 Recommendation & Implementation Meeting #1 $3,500 Recommendation & Implementation Meeting #2 $3,500 Final Report Revisions and Final Plan Document Compilation $12,000 Phase I, II, and III Total $419,900 Printing & Other Reimbursable Project Expenses Not to Exceed Generally, < 8 % of Project Cost $20,000 Total Project Cost $439,900 Method of Payment A. The CONSULTANT shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the CONSULTANT, based on the actual hours and costs expended by the CONSULTANT in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the CONSULTANT. C. CONSULTANT shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The CONSULTANT shall prepare and submit to the designated representative of the Park & Recreation Department monthly progress reports and schedules in the format required by the City. IV. MWBE Goals A. Stantec Consulting Services, Inc. is in compliance with the City's Business Equity Ordinance by committing to 12% MWBE participation on this project. The City's MWBE goal on this project is 10%. Statistically Valid Research and Community Survey Performed by National Service Research Strategy Meeting ($500) 20- Community Engagement Meetings/ Events ($12,000) Online Survey ($5,500) Fort Worth Online Panel Survey ($8,500) Postcard Mailers- 30,000 qty. 4 color printing/ mailing cost only ($17,200) Analysis and Final Report ($6,500) Spanish Translation Services for Survey ($1,200) Total MWBE Participation $51,400 Total Project Cost $439,900 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Consultant Services for 2025 Fort Worth Park, Recreation, and Open Space Master Plan City Project No.104861 <List any changes to the Standard Agreement> Not Applicable City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page I of I FORT WORTH ATTACHMENT "D" PROJECT SCHEDULE A. CONSULTANT Project Schedule Development CONSULTANT shall prepare a project schedule for the services to be provided in fulfilling the requirements of the Agreement and encompassing the Scope of Work defined in Attachment A to the Agreement. CONSULTANT shall prepare and maintain project schedule throughout the life of the project as defined in the Agreement in compliance with the City's Specification 00 31 15 entitled CONSULTANT Project Schedule. CONSULTANT's project schedule will follow the Critical Path Methodology (CPM) for planned sequencing of the work activity and timing of the work. B. Schedule "Tier" Selection City has identified three "Tier" levels for project schedules as defined in City's Specification 00 31 15, to align with the size and complexity of the project as a basis for schedule development. City's Project Manager will determine the "Tier" level for the CONSULTANT's project schedule as part of the negotiation of the Agreement. C. Project Baseline Schedule CONSULTANT will produce an initial project schedule and submit as a "baseline" for review and acceptance by City's Project Manager as defined in City's Specification 00 31 15 which will be referred to as the Project Baseline Schedule. Updates to the baseline schedule follow the requirements of City's Specification 00 31 15. D. Project Progress Schedule CONSULTANT will provide to the City, monthly updates to their project schedule indicating progress of the Work in compliance with the requirements of City's Specification 00 31 15 and said schedule will be referred to as the Project Progress Schedule. E. Master Project Schedule City will develop and maintain a master project schedule for the overall project. CONSULTANT's project baseline and progress schedule submittals will be an integral part of the development and updating process of City's Master Project Schedule. City of Fort Worth, Texas Attachment D Revision Date: 07.20.2018 Page 1 of 1 2023 Council and Park Planning Districts ------------------------------ PPD PPD �17 k6a, 999 7A PPD PD 1 7 ------------------- ---- -------- Council Districts 2 3 4 6&1 7 9 Community Centers --afLi2L ------------------------------ TARRANT PPD 5 PPD 3 CV 7 q-w 2. 0�0 z U) PP6.4 < < ,:—W Central City Q8 0 kff FA at PPD 3 PPD 1 6 TARRANT JOHNS"ON r -------- 8 - Park Planning District Divisions I 9 ETJ -�P 5 dF 10 IN Golf Course -�] 6 dF 11 a Park files EXHIBIT F CITY OF FORT WORTH STANDARD INSURANCE REQUIREMENTS (1) INSURANCE LIMITS a. Commercial General Liability — Insured shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance as follows: $1,000,000 each occurrence $2,000,000 aggregate If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this Project or location. City shall be included as an additional insured with all rights of defense under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to City. The Commercial General Liability insurance policy shall have no exclusions or endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertising injury, which are normally contained within the policy, unless City specifically approves such exclusions in writing. ii. Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with Agreement. b. Business Auto — Insured shall maintain business auto liability and, if necessary, commercial umbrella liability insurance as follows: $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Such insurance shall cover liability arising out of "any auto", including owned, hired, and non -owned autos, when said vehicle is used in the course of Insured's business and/or the Project. If Insured owns no vehicles, coverage for hired or non -owned autos is acceptable. Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by Insured pursuant to this Agreement or under any applicable auto physical damage coverage. CFW Standard Insurance Requirements Page 1 of 3 Rev. 5.04.21 c. Workers' Compensation — Insured shall maintain workers compensation and employer's liability insurance and, if necessary, commercial umbrella liability insurance as follows: Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by Insured pursuant to this Agreement. d. Professional Liability (Errors & Omissions) — Insured shall maintain professional liability insurance as follows: $1,000,000 - Each Claim Limit $2,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage shall be written on a claims -made basis, and maintained for the duration of the contractual agreement and for five (5) years following completion of services provided. The policy shall contain a retroactive date prior or equal to the Effective Date of the Agreement or the first date of services to be performed, whichever is earlier. An annual certificate of insurance shall be submitted to City to evidence coverage. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that Insured has obtained all required insurance shall be attached to Agreement concurrent with its execution. Any failure to attach the required insurance documentation hereto shall not constitute a waiver of the insurance requirements. b. Applicable policies shall be endorsed to name City as an Additional Insured, as its interests may appear, and must afford the City the benefit of any defense provided by the policy. The term City shall include its employees, officers, officials, and agents as respects the contracted services. Applicable policies shall each be endorsed with a waiver of subrogation in favor of City with respect to the Project. c. Certificate(s) of insurance shall document that insurance coverage limits specified in this Agreement are provided under applicable policies documented thereon. Insured's insurance policy(s) shall be endorsed to provide that said insurance is primary protection and any self -funded or CFW Standard Insurance Requirements Page 2 of 3 Rev. 5.04.21 commercial coverage maintained by City shall not be called upon to contribute to loss recovery. Insured's liability shall not be limited to the specified amounts of insurance required herein. d. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. City must approve in writing any alternative coverage for it to be accepted. e. A minimum of thirty (30) days' notice of cancellation or material change in coverage shall be provided to City. A ten (10) days' notice shall be acceptable in the event of non-payment of premium. f. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A:VII or equivalent measure of financial strength and solvency as determined by the City's Risk Management division. g. Any deductible or self -insured retention in excess of $25,000 that would change or alter the requirements herein is subject to approval in writing by City, if coverage is not provided on a first -dollar basis. City, at its sole discretion, may consentto alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to City. h. In the course of the Agreement, Insured shall report, in a timely manner, to City's Risk Management Department with additional notice to the Contract Compliance Manager, any known loss or occurrence which could give rise to a liability claim or lawsuit against City or which could result in a property loss. i. City shall be entitled, upon its request and without incurring expense, to review Insured's insurance policies including endorsements thereto and, at City's discretion, Insured may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims - made basis, shall contain a retroactive date coincidentwith or priorto the date of this Agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the Project until final payment and termination of any coverage required to be maintained after final payments. I. City shall not be responsible for the direct payment of any insurance premiums required by Agreement. m. Subcontractors of Insured shall be required by Insured to maintain the same or reasonably equivalent insurance coverage as required for Insured. Upon City's request, Insured shall provide City with documentation thereof. CFW Standard Insurance Requirements Page 3 of 3 Rev. 5.04.21 City of Fort Worth Fort ort Texas Street Worth, Texas Legislation Details File #: M&C 23-0512 Version: 1 Name: Type: Award of Contract Consent Status: Passed File created: 6/21/2023 In control: CITY COUNCIL On agenda: 6/27/2023 Final action: 6/27/2023 Title: (ALL) Authorize Execution of a Professional Services Agreement with Stantec Consulting Services, Inc., in an Amount Not to Exceed $440,000.00 for Consultant Services Related to the Development of the 2025 Park, Recreation and Open Space Master Plan and Needs Assessment Study for Submission to the Texas Parks & Wildlife Department, Adopt Appropriation Ordinance, and Amend Fiscal Years 2023-2027 Capital Improvement Program Sponsors: Indexes: Code sections: Attachments: 1. M&C 23-0512, 2. ORD.APP_80STANTEC CONSUL SVCS_30110_AO23(r1).pdf, 3. P00119 - Programmable Projects.pdf Date Ver. Action By Action Result 6/27/2023 1 CITY COUNCIL Approved City of Fort Worth Page 1 of 1 Printed on 6/28/2023 powered by Legistar- City of Fort Worth, Texas Mayor and Council Communication DATE: 06/27/23 LOG NAME: 80STANTEC CONSUL SVCS SUBJECT M&C FILE NUMBER: M&C 23-0512 (ALL) Authorize Execution of a Professional Services Agreement with Stantec Consulting Services, Inc., in an Amount Not to Exceed $440,000.00 for Consultant Services Related to the Development of the 2025 Park, Recreation and Open Space Master Plan and Needs Assessment Study for Submission to the Texas Parks & Wildlife Department, Adopt Appropriation Ordinance, and Amend Fiscal Years 2023-2027 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: Authorize the execution of a professional services agreement with Stantec Consulting Services, Inc., in an amount not to exceed $440,000.00 for consultant services related to the development of the 2025 Park, Recreation and Open Space Master Plan and Needs Assessment Study for submission to the Texas Parks & Wildlife Department; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the PARD Dedication Fees Fund, in the amount of $141,543.00, from available funds, for the purpose of funding the PARD Studies programmable project (City Project No. P00119); and 3. Amend the Fiscal Years 2023-2027 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of a professional services agreement for consultant services related to the development of the 2025 Park, Recreation and Open Space Master Plan and Needs Assessment Study for submission to the Texas Parks & Wildlife Department. A Request for Qualifications was advertised/issued for professional services related to Park & Recreation development. Statements of Qualifications were received from nineteen firms which were then evaluated and scored by Park & Recreation Department (PARD) staff. All professional services submittals were included in the overall scoring, which was broken out into six specific types of consulting services: • Systemwide Plans • Community Park Master Planning and Construction Documents • Neighborhood Park Master Planning and Construction Documents • Urban Park Master Planning and Construction Documents • Trail System Design and Construction Documents • Drainage/Erosion/Dredging/Pavement Design and Construction Documents PARD staff evaluated the submittals received and recommends awarding a professional services contract to Stantec Consulting Services, Inc., based on expertise and availability for delivery of the specified scope of services. Under the professional services agreement, Stantec Consulting Services, Inc., (Stantec) will develop an overall Park, Recreation and Open Space Master Plan which will contain: • General recommendations for the overall park system; • Strategies for land acquisition for future parkland and facilities; • Recommendations for improving existing parks and recreational facilities, • Recommendations for the creation of new parks, park amenities, and programming, • Strategies to expand and create additional recreational programming; • Strategies for economic development for the Fort Worth park and recreation system, • Financial strategies including possible funding / revenue streams and possible grant opportunities; and • Recommendations regarding policy and regulatory revisions and amendments necessary to protect the final plan vision and concepts. Stantec will develop, participate, and assist with stakeholder and community outreach / engagement throughout the project that identifies venues, key participants, stakeholders, and ambassador listening sessions with up to ten community workshops and ten pop-up events. The Stantec Team will facilitate meetings to ensure input, review, and direction related to various activities and deliverables of the planning process. Stantec, in collaboration with National Service Research, will work with City staff to create a statistically valid survey and online programming for community engagement. The survey, to be written in both English and Spanish, is an objective method to determine whether the park system effectively meets locally established standards. Stantec Consulting Services, Inc. is in compliance with the City's Business Equity Ordinance by committing to 12% MWBE participation on this project. The City's MWBE goal on this project is 10%. City staff recommends awarding a contract to Stantec Consulting Services, Inc. This planning effort will begin in the Summer of 2023 and will be completed by end of January 2025 or before. Funding for this project was not included in the FY2023-2027 Capital Improvement Program due to the pending status of the Request for Proposals. The action in this M&C will amend the FY2023- 2027 Capital Improvement Program as approved in connection with Ordinance No. 25773-09- 2022. This plan and programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspecified -All Funds project within the PARD Dedication Fees Fund and in the PARD Studies project within the General Capital Projects Fund, and upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds will be available in the PARD Dedication Fees Fund and the General Capital Projects Fund for the 2025 PROS Master Plan project to support the approval of the above recommendations and execution of the agreement. Prior to an expenditure being incurred, the Park & Recreation Department has the responsibility of verifying the availability of funds. Submitted for Citv Manaaer's Office bv: Jesica L. McEachern 5804 Oriainatina Business Unit Head: Dave Lewis 5717 Additional Information Contact: Joel McElhany 5745