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Home My WebLink AboutContract 54809-R3CSC No. 54809-R3 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION July 19, 2023 ATI Restoration, LLC Attn: Nancy Kirk 3360 E. La Palma Avenue Anaheim, Ca 92806 Re: Contract Renewal Notice — 3rd Renewal Contract No. CSC No. 54809 Renewal Term: September 30, 2023 To October 1, 2024 Renewal Amount: $225,000.00 The above referenced Contract with the City of Fort Worth expires on September 30, 2023 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1 st term in an amount up to $225,000.00, which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page I of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH 'Dalra EgkahG%Af By: Dana Burghdoff (AugA, 2023 11:49 CDT) Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: By: Christopher H rder (Aug 8, 202314:40 CDT) Name: Chris Harder Title: Water Director apUULn FF°°Rr°11 0 A ATTEST: *= o * 000 d ,� s 00 °a d ann �zAgaaa By: bbuabob Name: Jannette Goodall Title: City Secretary ATI Restoration, LLC By: -/_ _ Name: Nanc Kirk Title: Regional Manager CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: RC9uaa AWW Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: PS By: Mack (Aug 15, 2023 17:43 CDT) Name: Doug Black Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 20-0652 Date Approved:9/15/2020 Form 1295 Certification No.: 2020-653528 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, September 15, 2020 REFERENCE NO.: **M&C 20-0652 LOG NAME: 13P20-0168 WATER DAMAGE MITIGATION SC WATER SUBJECT: (ALL) Authorize the Execution of a Service Agreement with ATI Restoration, LLC for Water Damage Mitigation Services in an Annual Amount Up to $225,000.00 and Authorize Four Annual Renewal Options RECOMMENDATION: It is recommended that the City Council authorize the execution of a service agreement with ATI Restoration, LLC for water damage mitigation services in an annual amount up to $225,000.00 and authorize four annual renewal options. DISCUSSION: The Water Department approached the Purchasing Division to procure water damage mitigation services. These services will be used for property damage mitigation and restoration services from water main breaks and sewer backups. Purchasing issued an Invitation to Bid (ITB) which consisted of detailed specifications describing the services, labor, supplies, tools and equipment necessary to perform water damage mitigation services. The ITB was advertised in the Fort Worth Star -Telegram June 24, 2020, July 1, 2020, July 8, 2020 and July 15, 2020. The City received one bid. The bid was evaluated based on the quality of goods and services, past performance with the City of Fort Worth, the extent to which the Contractor's goods and services meet the City's need and qualifications, and the proposed total cost. Staff recommends awarding an annual agreement to ATI Restoration, LLC. No guarantee was made that a specific amount of these services will be purchased. The bid amount for the Water Department's annual requirements is up to $225,000.00. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the Office of Business Diversity (OBD), in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Upon City Council's approval, the contract will begin upon complete execution and expire one year from executed date. This contract may be renewed for up to four successive one-year periods under the same terms and conditions. The renewals will not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer fund to support the approval of the above recommendation and execution of the service agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs).: TO Fund Department Account Project ProgramActivity Year t Reference 2) Chartfield Amount FROM Fund Department Account PrID ct ProgramActivity BudYeaget Reference 2) Chartfield Amount CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Dana Burghdoff (8018) Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Cynthia Garcia (8525) Sarah Czechowicz (2059) ATTACHMENTS 1. 13P20-0168 WATER DAMAGE MITIGATION SC WATER FID table.xlsx (CFW Intemal) 2. l 3P20-0168 WATER DAMAGE MITIGATION SC WATER funds avail.docx (CFW Internal) 3. 20-0168_PurchasinLy Goal -Waiver Form-mv.pdf (CFW Internal) 4. ATI Form 1295 Certificate 100672162.pdf (CFW Internal) 5. SAMSreport8.3.2020.pdf (CFW Internal) CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2020-653528 ATI Restoration, LLC Anaheim, CA United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/05/2020 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 20-0168 WATER DAMAGE MITIGATION SERVICES Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is Mark Owens , and my date of birth is 08/03/1957 My address is 3360 E. La Palma Avenue Anaheim CA 1 92806 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Orange County, State of California on the 5th day of August 20 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7c