HomeMy WebLinkAboutContract 45163-A4CSC No. 45163-A4
AMENDMENT NO.4 OF FORT WORTH
CITY SECRETARY CONTRACT NO. 45163
BETWEEN THE CITY OF FORT WORTH AND
GARVER, LLC.
This AMENDMENT NO. 4 ("Amendment") to City Secretary Contract (CSC) No. 45163
("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a
home rule municipal corporation organized under the laws of the State of Texas, acting by and through
Dana Burghdoff, its duly authorized Assistant City Manager, and Garver, LLC. ("Engineer"), acting
by and through Mitchell McAnally, its duly authorized Texas Aviation Director.
RECITALS
WHEREAS, On November 27, 2013, City and Engineer entered into City Secretary Contract
("CSC") No. 45163 ("Agreement"), an agreement for the Design of Airport Improvements along North
Main Street ("Project") at Fort Worth Meacham International Airport ("Airport");
WHEREAS, On May 30, 2017, City and Engineer entered into Amendment No. 1 of the
Agreement for additional construction management services with Engineer and the execution of a
construction agreement with The Anchor Group Inc. for the construction of new fencing along North
Main Street;
WHEREAS, On January 9, 2018, City and Engineer entered into Amendment No. 2 of the
Agreement for additional construction administration and Resident Project Representative (RPR)
services;
WHEREAS, On April 22, 2021, City and Engineer entered into Amendment No. 3 of the
Agreement for additional design for the Project;
WHEREAS, additional utility surveying services ("Additional Services") have been requested
by the Texas Department of Transportation (TxDOT) to confirm the exact locations and depths of
existing gas, water, electrical lines and other utilities for the Project, bringing the total number of
Subsurface Utility Engineering (SUE) holes from 10 to 40;
WHEREAS, the costs for the Additional Services to the Agreement will be $54,937.00; and
WHEREAS, City and Engineer have both agreed to (i) update the compensation and term of the
Agreement to include the additional $54,937.00 cost required for the Additional Services bringing the
total not to exceed amount to $913,722.00; (ii) incorporate the Additional Services into the Scope of
Work within Attachment A of the Agreement; and (iii) incorporate the additional costs into the
compensation schedule under Attachment B of the Agreement.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are
hereby acknowledged, City and Engineer hereby agree as follows:
OFFICIAL RECORD
CITY SECRETARY
Amendment No. 4 to CSC No. 45163 FT. WORTH, TX
Between the City of Fort Worth and Garver, LLC.
for Airport Frontage Design Page 1
1. The Agreement is hereby amended by deleting Article II, "Compensation and Term of
Agreement," in its entirety and replacing it with the following:
Article II
Compensation and Term of Agreement
A. The ENGINEER's compensation shall be in an amount not to exceed
$913,722.00 as set forth in Attachment B.
B. Unless otherwise terminated pursuant to Article VI. D. herein, this Agreement
shall be for a term beginning upon the effective date, as described below, and shall
continue until either (i) the expiration of the funds; or (ii) completion of the subject
matter contemplated herein; whichever occurs first.
2. Attachment "A", "Scope of Work" of the Agreement is hereby amended by adding the Additional
Services listed in "Attachment A" of this Amendment.
Attachment "B", "Compensation" of the Agreement is hereby amended by adding the additional
labor hours and cost breakdowns for the Additional Services in "Attachment B" of this Amendment.
4. The statements set forth in the recitals above are true and correct and form the basis upon which City and
Engineer have entered into this Amendment.
5. All other provisions and conditions of the Agreement that are not expressly amended herein or directly in
conflict with the provisions and conditions of this Amendment shall remain in full force and effect.
[Signatures follow]
Amendment No. 4 to CSC No. 45163
Between the City of Fort Worth and Garver, LLC.
for Airport Frontage Design Page 2
IN WITNESS WHEREOF, the parties hereto have executed this Amendment in multiples on
Aug 16, 2023
BY: BY:
CITY OF FORT WORTH GARVER, LLC.
f/ate SL � 3M,* Dana Burghdoff (Au 6, 202 7 CDT)
Dana Burghdoff Mitchell McAnally
Assistant City Manager Texas Aviation Director
Date: Aug 16, 2023 Date: 08/15/2023
APPROVAL RECOMMENDED:
By:
Roger Venables
Director, Aviation
Contract Compliance Manager:
By signing, I acknowledge that I am
the person responsible for the
monitoring and administration of this
contract, including ensuring all
performance and reporting
requirements.
Erin Roden
Senior Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY
By:
Thomas Royce Hansen
Assistant City Attorney
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Jannette Goodall City Secretary M&C No.: 23-0489
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Date: 6/13/2023
ATTACHMENT A
SCOPE OF WORK
RE: Subsurface Utility Investigation
Main Street, Meacham Airport, Fort Worth TX:
SUE emerged over the last few decades as a means to characterize the risks associated with utility
mapping. The American Society of Civil Engineers (ASCE), in publication CFASCE 38-02,
defines SUE as a branch of Civil Engineering that involves mapping existing subsurface utilities
and depicting those utilities to certain quality levels. These different quality levels can be defined
as follows:
• Quality Level "D": Information derived from existing records and/or oral recollections,
• Quality Level "C": Information obtained by surveying and plotting visible above -ground
utility features and by using professional judgment in correlating this information to quality
level D information.
• Quality Level `B": Information obtained through the application of appropriate surface
geophysical methods to determine the existence and approximate horizontal position of
subsurface utilities (aka Designating).
• Quality Level "A": Precise horizontal and vertical location of utilities obtained by the
actual exposure and subsequent measurement of subsurface utilities, usually at a specific
point (aka Locating).
The scope of this proiect will Provide utilitv mapping to Oualitv Levels A and B as specified
below.
This proposal involves designating utilities within the project limits as depicted in the provided
exhibit to set up test holes and vacuum excavate up to 30 test holes as requested.
Contractor will use record information provided by Client, City and franchise utilities to help
identify all known utilities. In addition, Contractor will attempt to obtain information from site
personnel. This can be a very valuable tool for learning the history of utility installations at the
project site.
LEVEL B
The scope of work involves designating depicted utilities at each test hole location by conventional
geophysical means. Utilities that will be marked include franchise and site utilities. Contractor
will mark the location of the designated lines in the field using a combination of paint and pin
flags. Upon completion of the field designating activities, Contractor will prepare a field sketch
of the utilities found and note any changes to provided exhibit. If additional utilities are found
not depicted on provided exhibit, Contractor will inform Project Manager (PM) to determine if
test hole is needed.
Once all known Level B or toneable utilities are designated, Contractor will scan the defined
work area(s) to search for Level D or non toneable utilities. These Level D "nontoneable"
utilities can be defined as: utilities shown on the SUE plans depicted by utility record drawings,
or recollected by site personnel and or have no above ground features in close proximity to the
project area. In order to find unknown utilities, Contractor will perform passive and inductive
sweeps of the area. These sweeps will be conducted north to south, east to west and diagonally
across the project area(s). If unsuccessful, other means to locate these lines can be used (water jet
probing and trenching) at additional Time and Material costs.
Note: Geophysical search and records research does not guaranty all utilities will be found.
Residential services and irrigation/sprinkler systems are not included in this investigation.
Limits of any thrust blocking are also excluded. Non conductive material utilities, i.e. PVC
waterlines may require advanced geophysical methods to designate and are not included in this
proposal.
LEVEL A
Contractor will vacuum excavate up to 30 test holes as requested. If required, additional Test
Holes will be completed at additional costs. These areas are assumed to be easily accessible with
our VacMasters System 4000 vacuum excavation trucks.
Contractor will contact one call prior to begin work. Contractor will attempt to designate each
line prior to completing a test hole. If the line is non toneable, Contractor will dig on the one call
marks. Contractor will open width of test hole V of each side of the center line of the one call
marks attempting to expose the utility. If no utility is found this will be considered a dry hole and
counted as a completed test hole. Contractor will also contact PM and have the location remarked
or suggest a new location for the test hole. If rock or "dirty backfill" is encountered Contractor
will contact PM to determine if the test hole should be relocated or abandoned.
Assumptions:
1. All locations are accessible
2. Each location will be investigated using both direct and passive geophysical methods
to include pipe and cable locators.
3. Client provides survey control and base map
LTRA's Responsibilities
• Level B Designate utilities within project limits at each Test Hole location
• Provide PM afield sketch to identify any changes to provided exhibit
• Vacuum excavate up to 30 test holes
• Survey Level B and Level A findings
• Prepare SUE plan sheets — CADD in Microstation
Client Responsibilities
• Provide LTRA with an electronic CAD background file of the project area
• Provide any available records information
• Help coordinate access if necessary
• Review updated Field Sketch and provide new test hole locations if applicable
Schedule
Designating — 5 ea. — 10 hour work days.
Locating — 10 ea. — 10 hour Days depending on soil conditions and utility depths.
Work to begin within one week after receipt of notice to proceed.
ATTACHMENT B
COMPENSATION
PROJECT FEE SCHEDULE FOR: Garver - Main St Mecham Airport - Fort Worth TX
Designate and Vacuum excavate Utilities (See
SCOPE: page 2 for Details)
ESTIMATED TIME TO COMPLETE: *10 Days - 3 Person Crew- 10 hour Day
SUBMITTAL: CAD deliverable. Client provides CAD topo
background and survey control
CURRENT PROJECT
ESTIMATES
Standard
Job Description
Rate
Hrs./Days/Miles
Total
Project Manager
$
236.00
2
$
472.00
SUE Field Manager
$
168.00
15
$
2,520.00
Senior SUE Tech
$
113.00
100
$
11,300.00
SUE TECH 3
$
97.00
100
$
9,700.00
SUE TECH 2
$
81.00
50
$
4,050.00
SUE TECH 1
$
62.00
100
$
6,200.00
Senior Utility Coordinator
$
158.00
$
-
Utility Coordinator
$
110.00
$
-
Sr. CADD Technician
$
126.00
$
-
CADD Technician
$
104.00
20
$
2,080.00
Technical Support
$
63.00
10
$
630.00
Designating Truck
$
30.00
100
$
3,000.00
Locating Truck
$
75.00
100
$
7,500.00
Field Supplies
$
50.00
10
$
500.001
GPR equipment - Single Channel
$200/ day
$
-
Manhole Scanner- equipment only
$300/ day
$
-
Concrete cores
$250 / core
$
-
Concrete breaking and restoration
$200 / each
$
-
Lodging
$85 / day
$
-
Meals
$35 / day
$
-
Traffic Control & Permits
$
1,250.00
2
$
2,500.00
Mobilization - Project Specific
$
-
$
-
2 Man Survey Crew
$
165.00
24
$
3,960.00
Survey Technician -Coordination
$
105.00
5
$
525.00
PROJECT TOTAL 1 $ 54,937.00
Create New From This M&C
REFERENCE **M&C 23- 55FTW AIRPORT FRONTAGE
DATE: 6/13/2023 NO.: 0489 LOG NAME: PROJECT DESIGN
AMENDMENT IV
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 2) Authorize Execution of Amendment No. 4 to City Secretary Contract No. 45163, an
Engineering Services Agreement with Garver, LLC, to Increase the Contract Amount by
$54,937.00 for Additional Utility Survey Services on the Airport Frontage Improvements
Project at Fort Worth Meacham International Airport
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 4 to City Secretary
Contract No. 45163, an engineering services agreement with Garver, LLC, to increase the contract
amount by $54,937.00 for additional utility survey services on the Airport Frontage Improvements
project (City Project No.100602) at Fort Worth Meacham International Airport.
DISCUSSION:
On November 5, 2013, Mayor and Council Communication (M&C C-26550), the City Council
authorized the execution of an engineering services agreement with Garver, LLC (Garver), in the
amount of $356,092.00 for the design of airport improvements along North Main Street (Project) at
Fort Worth Meacham International Airport (Airport) and $50,000.00 for project management,
administration, and related services of these improvements.
On May 16, 2017 (M&C C-28247), the City Council authorized the execution of Amendment No. 1 to
City Secretary Contract No. 45163 for additional construction management services in the amount of
$176,810.00 with Garver. It also authorized the execution of a construction agreement with The
Anchor Group Inc (Anchor Group), in the amount not to exceed $1,420,709.38 for the construction of
new fencing along North Main Street.
On November 5, 2018 (M&C C-26550), the City Council authorized the execution of Amendment No.
2 to City Secretary Contract No. 45163 to increase the amount under the Agreement by $12,942.00
for additional construction administration and Resident Project Representative (RPR) services for the
Project. The construction of the fence line along North Main was completed in June of 2018.
On June 25, 2019 (M&C C-29175), the City Council authorized the rejection of all bids for the Project.
On March 2, 2021 (M&C 21-0160), Amendment No. 3 to City Secretary Contract No. 45163 was
executed in the amount of $312,941.00 with Garver for additional design of the Project.
Amendment No. 4, if approved, will be for additional utility surveying services for the Project. The
additional survey services will confirm the exact location and depths of existing gas, water and
electrical lines, as well as other utilities. Ten (10) Subsurface Utility Engineering (SUE) holes were
included in the original agreement, however the Texas Department of Transportation (TxDOT) has
requested additional SUE holes for the Project. This amendment will fund an additional thirty (30)
holes, bringing the total count to forty (40).
This Project places an emphasis on the Airport's frontage to North Main Street, which begins just south
of Interstate 820 and extends south to Northwest 38th Street (see attached map). This Project
will include utility adjustments (burying electric delivery lines along North Main Street), improving
drainage infrastructure, upgrading lighting and landscaping, and creating a cleaner, more attractive
entry to the airport and its businesses.
Funding is budgeted in the Aviation Gas Lease Cap Project Fund for the purpose of funding the
55FTW Airport Frontage Improve project, as appropriated.
Since no City salaries will be charged to this Project, indirect cost recovery does not apply.
Meacham International Airport is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Aviation Gas Lease Cap Proj Fund for the 55FTW Airport Frontage
Improve project to support the approval of the above recommendation and execution of
the Amendment. Prior to an expenditure being incurred, the Aviation Department has the
responsibility to validate the availability of funds.
TO
Fund Department ' Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID I ID
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
FID Table.xlsx (CFW Internal)
Form 1295.pdf (CFW Internal)
Fund Availabilitv.ioc( (CFW Internal)
Mao.pdf (Public)
Program Activity Budget
Year
Dana Burghdoff (8018)
Roger Venables (6334)
Tyler Dale (5416)
Reference # Amount
(Chartfield 2)
FORT WORTH
Routing and Transmittal Slip
Aviation
Department
DOCUMENT TITLE: North Main Street Improvements Project Design Amendment No. 4
M&C 23-0489
DATE: 8/15/2023
TO:
1. Aaron Barth
2. Roger Venables
3. Royce Hansen
4. Dana Burghdoff
5. Jannette Goodall
59
CPN 100602 CSO # 45163 DOC#
INITIALS DATE OUT
Aug 15, 2023
Aug 16, 2023
Aug 16, 2023
TH
Z� DB Aug 16, 2023
Aug 21, 2023
JS6
DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City
Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑ Yes 0 No
RUSH: ❑ Yes 0 No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No
ROUTING TO CSO: 0 Yes ❑ No
Action Required:
❑ As Requested
❑ For Your Information
1 Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs
Return to: Please call Tyler Dale at ext. 541 for pick up when completed. Thank you.