HomeMy WebLinkAboutContract 53799-R3CSC No. 53799-R3
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
August 2, 2023
H&H Concrete on Demand, Inc.
Attn: Kody Haverkamp
Address: 2804 Prestige Road
Fort Worth, Texas 76244
Re: Contract Renewal Notice — 3rd Renewal
Contract No. CSC No. 53799
Renewal Term: September 30, 2023 to October 1, 2024
Renewal Amount: $1,836.260.00
The above referenced Contract with the City of Fort Worth expires on September 30, 2023
(the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 3rd term in an amount up to $1,836,260.00 which will be effective immediately
after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please
sign and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at htto://fortworthtexas.pov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Contract Compliance Specialist
817-392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
b"w' a Abr
By. Dana Burghdoff (Au 5, 2023'1 :49 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
chn rtovhel- lf Vde-
By: Christopher H a rAr(Aug 8, 202306:32 CDT)
Name: Chris Harder
Title: Water Director P,o� FORTdad�
p �'g �O��dd
dV% °=0
o�o�oo o .d
adIlp nEXASo^�
ATTEST: t t
By:
Name: Jannette Goodall
Title: City Secretary
H&H Concrete on Demand, Inc.
By: ��i fbr-j"`7f�
Name: Kody Haverkamp
Title: Vice President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: RC44 a 6vwd
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: Mack (Aug 1 2 CDT)
Name: Doug Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 20-0250
Date Approved: 4/7/2020
Form 1295 Certification No.:2022-587441
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of2
&29l2020
M&C Review
DATE: 4/7/2020 REFERENCE **M&C 20- LOG NAME: 60P VOLUMETRIC MIXER TRUCK AND
NO.: 0250 DRIVER BSR WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Ratify Expenditures and Authorize the Execution of an Agreement with H&H Concrete on
Demand Inc., for Volumetric Mixer Trucks and Drivers in an Annual Amount Up to
$1,836,260.00 and Authorize Four One -Year Renewal Terms for the Water Department
(ALL COUNCIL DISTRICTS)
RECOMMENDATION,
It is recommended that the City Council authorize the execution of an agreement, and four annual
renewal options, with H&H Concrete on Demand Co. for the rental of a volumetric mixer truck and
driver at an annual cost not to exceed $1,836,260.00 and ratify previous expenditures up to $800,000
incurred by the City of Fort Worth Water Department from October 15, 2019.
DISCUSSION:
With the previous contract set to expire in September 2019, the Water Department approached the
Purchasing Division to issue an Invitation to Bid (ITB) for the rental of a volumetric truck and driver.
The purpose of this service is to provide concrete materials for various construction projects
including; repairing sections of damaged concrete; emergency repairs; and routine maintenance of
City streets following water system repairs. The ITB consisted of detailed specifications listing the
mixer truck driver's responsibilities and types of concrete to be provided.
The Bid was advertised in the Fort Worth Star -Telegram on Wednesday, August 15, 2019
through September 11, 2019. The Purchasing Division solicited 22 vendors from the City's purchasing
database system. The City received one (1) response.
The bid was evaluated based on the lowest responsible bidder criteria. Staff reviewed the bid and
found that H&H Concrete meets the bid specifications and that the prices are fair and reasonable.
Accordingly, the Purchasing Division recommended awarding the bid to H&H Concrete. Further, the
Water Department certifies the recommended vendor meets specifications. Therefore, Staff
recommends awarding an annual agreement to H&H Concrete on Demand, Inc, with four options to
renew at an annual cost not to exceed $1,836,260.00.
Additionally, based upon the recommendation to award the bid to H&H Concrete but before the
recommendation for award was presented to the City Council, the Water Department purchased these
services from H&H Concrete after the expiration of the previous contract. Accordingly, Purchasing and
Water staff recommend that City Council ratify previous expenditures with H&H Concrete of up to
$800,000 by authorizing the above described agreement. These previous expenditures will be counted
against the first year's authorized spending authority approved through this M&C.
The price list reflected a decrease on certain items, no change on other items and an overall 291%
reduction from the previous contract.
MWBE Office- A waiver of the goal for MWBE subcontracting requirements was requested by the
Purchasing Division and then approved by the MWBE Office, in accordance with the MWBE or BIDE
Ordinance, because the purchase of goods or services is from sources where contracting or supplier
opportunities are negligible.
Administrative Change Order- An administrative change order or increase may be made by City
Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
Agreement terms- Upon City Council, approval, the first term of this Agreement shall begin on October
15, 2019 and end one year to date with four one-year options to renew.
Renewal Terms- This Agreement may be renewed at the City's option. This action does not require
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the
City's obligations during the renewal terms. Staff anticipated that the costs for each renewal term shall
be with in $1,836,260.00 per year.
apps.cswnet.orgicounci€_pacKeumc review.asp-riu=Lrtsi8&councaiaare=4rrrzuzu 11Z
6/2912020 M&C Review
FISCAL INFORMATIONXERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, and the adoption of the Fiscal Years 2021-25 Budgets by the City Council, funds will be
available in the Fiscal Years 2021-25 Operating Budgets, as appropriated, in the Water and Sewer
Fund to support the approval of the above recommendation(s) and award of the contract. Prior to any
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
BQNII
TO
Fund Department Account Project Program Activity Budget Reference # Amount
I ID I I ID I I I Year I
j (Chartfield 2) I
FROM
I Fund I Department I
Account I Project I Program I Activity I Budget I Reference # Amount
ID ID Year (Chartfiefd 2J
Submitted for Citv Manager's Office by- Kevin Gunn (2015)
OrigindWp Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Cynthia Garcia (8525)
Blanca Sanchez (8354)
apps.cfwnet.org/cauncil_packet/mc review.asp?iD=27819&councildate=4[7/2020 212
CERTIFICATE OF INTERESTED PARTIES
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
H&H Concrete On Demand, Inc
Fort Worth, TX United States
2 Name of governmental entity or state agency that is a party to the co»rract for which the form is
being filed.
City of Fort Worth
FORM 1295
1 of 1
OFFICE USE ONLY
CERWICATION OF FILING
Certificate Number:
2020-587441
Date Filed:
02/12/2020
Date Acknowledged-
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
19-0000022
Volumetric Mixer Truck and Driver
4
Name of Interested Parry
5 Check only if there is NO Interested Party.
Lai
X
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling Intermediary
6 UNSWORN DECLARATION
��i�c31
My name is kx j Q <Vt ' > and my date of birth is 65? —
Myaddressis 10�00 {vt Ill LA, ., it r
(S ) Icy) (state) (AP code) (country)
I declare under penalty of penury that the foregoing is true and correct.
Executed in--Tavfaol County, State of _T Y on the t2 day OfVR11Y'thuri.,. 20 `L0 _
(mrntth) (year)
Signature of authorized agent of contracting business entity
(Derdarant)
Forms provided by Texas Ethics. Commission www.ethics.state.fx_us Version V1.1.3a6aaf7a
Concrete on Demand
2804 Prestige Road, Fort Worth, Texas 76244
August 3, 2023
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Attn: Regina Jones
Contract No. CSC No. 53799 (Volumetric Mixer Truck and Driver)
Dear Valued Customer:
Thank you for choosing H&H as a supplier for your concrete needs, we understand it is choice. The market demand
continues to be strong while cost pressures persist. To assist in your budget planning and to insure we continue
providing a superior product and customer service that you expect, we are making the following announcement:
Effective when new 2023-2024 term starts, our contract price increase request as follows:
• $12.00 / cubic yard on all concrete mixes
• $50.00 / per truck and driver per day
We have incurred multiple price increases from each of our suppliers throughout this year and since the last renewal.
The price increase letters from our suppliers are attached for reference. Please let me know if you need anything
else to help facilitate the process.
We at H&H Concrete on Demand want to thank you for your continued support and the confidence you have
placed in us. We value your loyalty and will continue to provide the best possible service, quality product, and
competitive pricing that we can. We look forward to our continued relationship and another great year with the
honorable City of Fort Worth.
Sincerely,
-XO4;zl�1-110
Kody Haverkamp
Vice President
H&H Concrete on Demand
CITY OF FORT WORTH BID OFFER
Event ID
CFW01-19-9000022
t Event Round Version
I1 �
Event Name
ITE volumetric Mixer Truck and Driver
IStart Time Finish Time
08115/2019 08:30:00 CDT 09(12,12019 13:30:00 CDT
Lipe Detpals �lbz3- 2a1)'t-I
Page! Invited: H&H CONCRETE ON DEMAND INC
3 i 2804 PRESTIGE RD
{ FORT WORTH TX 76244
i United States
Submit To: City of Fort Worth
PURCHASING DIVISION
LOWER LEVEL GITY HALL
200 TEXAS 5T
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@forttivorthtexas_gov
Line: 1
Descriotion:
11�v
Unit
UnitPrice
Totat
LEASE OF VOLUMETRIC TRUCK RNO DRIVER
6100
DA
PER DAY MONDAY--FR€DAY 7AM TO 5PM PER UNIT
q �O j
(iT03) TRUCK$)
Doci [
Line: 2
Descri tion:
Q�'
300.00
Unit
DA
UnitPric_ a
Total
LEASEbF VOLUMETRIC TRUCK AND I)IRIVER
PER DAY SATUFZDAy! AS NEEDED) 7AMT05PM(PER
UNIT
PRICE)(1 TO 3 TRUCKS)
35
Line: 3
Descrj pl&n:
Q
50.00
Unit
CY
UnitPrice
Total
4.0 SAK MIX CONCRETE
Line: 4
Description:
Qtv
Unit
UnitPrice
Total
4.5 SAK mix CONCRETE
50.00
CY
I1s�•Da I
� �
Line: 5
Description:
Cy
300D-00
Unit
CY
UnitPrice
Total
5.0 SAK MIX CONCRETE
j
Line: 6
Descriotion:
WV
Unit
UnitPrice
Total
TO SAK MIX CONCRETE
25-00
CY
Line., 7
Descr�pl' (I
a1X
Unit
UnitPrice
Total
8.0 SAK CONCRETE
2&00
CY
ao
Line: 8
DescriDtion:
qq��yy
5660.00
Unit
CY
UnitPrice
Total
227 MfA CONCRETE
q
CITY OF FORT WORTH BID OFFER
Event ID Page( Invited: EVENT DETAILS
CFt101-19-0000022 al
Event Round Version I Submit To: City of Fort Worth
1 1 4 PURCHASING DIVISION
Event Name LOWER LEVEL CITY HALL
ITH volnmetric Mixer Truck and Driver 200TEXAS ST.
StartTime Finish Titre Fort Worth TX 76102
i 09/15/2019 0B:30.00 CDT 09/12/2019 13:30:00 CDT United States
line: s
Descr'yy�t�on•
1 °J
Qly
5.Oo
GALCiuM ADDED
Line: 10
Descri ion:
Qtv
Unit
2%CALCIUM ADDED
5.00
GY
Line: 11
Descriution:
Q��11((
Unit
RED WE
5.00
Cy
Line: 12
]]escrirpuonc { �v Unit
EM>� CNCY DELIVERY (TRUCK AND DRIVER) 600.00 DA
AFTER 5PM MONDAY SUNDAY INCLUDING HOLIDAYS
Line: 13
MOprn Unit
rBSc WSUCK AND DRIVER) 7.00 AM T#L 5:00 .00 DA
PM SUNDAY INCLUDING HOLIDAYS
Email. FMSPurchasingResponses@fortworthtexas.gov
UnitArice
Total
UnitPrice
Total
Unitprice
Total
UnitPrlce
Total
L
UnitPrice
Total
Total Bid Amount:
1TB 19-O000022 Volurnetric Mixer Truck and Driver
5 of 52