HomeMy WebLinkAboutContract 39524-R4DocuSign Envelope ID: 44132E8C-94EC-405A-8794-2A41ADD7EBAF
CITY OF FORT WORTH CSC No. 39524-R4
CONTRACT RENEWAL NOTICE
August 16, 2023
Granicus, LLC
Attn: Legal Dept
408 St. Peter Street, Suite 600
Saint Paul, MN 55102
Re: Contract Renewal Notice
Contract No. CSC No. 39524 (the "Contract')
Renewal Term No. 4: October 1, 2023 to September 30, 2024
The above referenced Contract with the City of Fort Worth expires on October 1, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httDs://www.fortworthtexas.cov/departments/finance/nurchasinc.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Amy McCormick
IT Finance Contract Technician
200 Texas Street
Fort Worth, TX, 76102
Amy.mccormick@fortworthtexas.gov
(817) 392-6082
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
DocuSign Envelope ID: 44132E8C-94EC-405A-8794-2A41ADD7EBAF
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: Valerie Washington (Aug 28, 2023 21:35 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Aug 28, 2023
Granicus, LLC:
By: rDocuSigned by:
At'),avav �V'cwl
Name: A v
Title: Manager, Renewals
Date: 8/16/2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Steven Vandever (Aug 16, 202314:27 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: City Secretary:
Name: Taylor Paris p ° `NVo,
6.
0
Title: Assistant City Attorney
a°��n�zas4
By:
Contract Authorization: Name: Jannette Goodall
M&C: N/A Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
G GRANICUS
THIS IS NOT AN INVOICE Order Form
Prepared for
Fort Worth TX
Granicus Budgetary Proposal for Fort Worth TX
ORDER DETAILS
Prepared By:
Phone:
Email:
Order #:
Prepared On:
Expires On:
ORDER TERMS
Justine Torres
justine.torres@granicus.com
Q-293539
16 Aug 2023
30 Sep 2023
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 30 Sep 2023
Period of Performance: 10/01 /2023 - 09/30/2024
Order #: Q-293539
Prepared: 16 Aug 2023
Page 1 of 3
G GRAN ICUS Order Form
Fort Worth TX
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
• Once purchased data storage has been exceeded, data storage is billed in increments of 1TB over
the purchased data storage amounts herein and will be assessed an additional annual fee of
$1,200.00 and billed in arrears. Storage is reviewed annually and is adjusted at the next annual
renewal. Throughout the term of the contract Fort Worth TX is able to contact Granicus for a report
on how much storage has been used.
Renewing Subscription Fees
Solution
Billing
Frequency
Quantity/Unit
Annual Fee
ADFS/Single Sign -on Module
Annual
1 Each
$3,182.70
Attachment Search w/OCR
Annual
1 Each
$0.00
FOIA Module Non Enterprise
Annual
]Each
$10,609.00
FOIA Module Non Enterprise
Annual
1 Each
$29,226.73
Fortress Hosting
Annual
1 Each
$0.00
Hosted Data Storage (500 GB)
Annual
10 Each
$0.00
Hosted Data Storage (TB)
Annual
1 Each
$0.00
Invoicing Module
Annual
]Each
$5,304.50
Payments Module
Annual
]Each
$4,721.01
Redaction License (per named user)
Annual
5 Each
$0.00
SUBTOTAL:
$53,043.94
Order #: Q-293539
Prepared: 16 Aug 2023
Page 2 of 3
G GRANICUS
Order Form
Fort Worth TX
TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at
htt s: aranicus.com/legal/licensina, including any product -specific terms included therein (the "License
Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
• If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-293539 dated 16 Aug 2023 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Fort Worth TX to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• The terms and conditions set forth in the Agreement effective 01 Apr 2010 are incorporated herein by reference.
Order #: Q-293539
Prepared: 16 Aug 2023
Page 3 of 3