HomeMy WebLinkAboutContract 49500-A4CSC No. 49500-A4
AMENDMENT No . 4
TO CITY SECRETARY CONTRACT No. 49500
WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc., (ENGINEER)
made and entered into City Secretary Contract No. 49500, (the CONTRACT) which was
authorized by M&C C-28317 on the Ind day of August, 2017 in the amount of $1,809,500.00;
and
WHEREAS, the CONTRACT was subsequently revised by Amendment No . 1 in the amount
of $738,000.00 authorized by M&C 20-0464 on June 23, 2020, Amendment No.2 in the amount
of $99,500.00 administratively authorized on September 29, 2021 and Amendment No.3 in
the amount of $99,427.00 authorized by M&C 22-0408 on June 14,2022; and
WHEREAS, the CONTRACT involves engineering services for the following project:
Village Creek Water Reclamation Facility Sludge Thickening Improvements;
WHEREAS, it has become necessary to execute Amendment No. 4 to the CONTRACT to
include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends the
CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional engineering
services specified in proposal attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer totals $118,242.00.
2.
Article II of the CONTRACT is amended to provide for an increase in the fee to be
paid to Engineer for all work and services performed under the Contract, as amended, so
that the total fee paid by the City for all work and services shall be an amount of
$2,864, 669. 00.
3.
All other provisions of the Contract, which are not expressly amended herein,
shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Prof Services Agreement Amendment Template
Revision Date: November 23, 2021 [VCWRF SLUDGE THICKENING]
Page 1 of 2 [CPN CO26471
EXECUTED and EFFECTIVE as of the date subscribed by the City' s designated
Assistant City Manager.
APPROVED:
City of Fort Worth
Dahq Bu�'andoff
Dana Burghd off (Aug 2 , 2023 14:59 CDT)
Dana Burghdoff
Assistant City Manager
DATE: Aug 29, 2023
APPROVAL RECOMMENDED:
CGc�i�tto,�Gte� tfa��fe�
Christopher Harder (Aug 25, 202312:30 CDT)
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
ENGINEER
Freese and Nichols, Inc.
cT�--
Nicholas
Lester, P.E.
Vice -President
DATE: 08/09/2023
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
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Goderya, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY:
paage7
Mack (Aug 29, 202312:56 CDT)
Douglas W. Black
Senior Assistant City Attorney
ATTEST:
Jannette S. Goodall
City Secretary
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M&C : 23-0662
Date: 8/8/2023
Form 1295: 2023-1037531
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Prof Services Agreement Amendment Template
Revision Date: November 23, 2021 [VCWRF SLUDGE THICKENING]
Page 2 of 2 [CPN CO2697]
801 Cherry Street, Suite 2800 + Fort Worth, Texas 76102 + 817-735-7300 + FAX 817-735-7491
May 9, 2023
Farida S. Goderya, P.E., Ph.D.
Senior Project Manager
City of Fort Worth Water Department
200 Texas St
Fort Worth, TX 76102
Re: Village Creek WRF Thickening Modifications
City Project No. CO2647
Amendment No. 4
Dear Farida:
www,freese.com
Freese and Nichols, Inc. (FNI) is providing the attached scope of services to amend the Village Creek WRF
Thickening Modifications project (City Project No. CO2647). The scope of services is for additional
construction phase services.
A summary of the project fees to date is provided below.
Design (CSC No. 49500) $1,809,500.00
Construction — Amendment No. 1 (CSC No. 49500-A1) $738,000.00
Solids Improvements — Amendment No. 2 (CSC No. 49500-A2) $99,500.00
Design and Construction —Amendment No. 3 (CSC No. 49500-A3) $99,427.00
Total Fee to Date $2,746,427.00
Requested Amendment No. 4 $118,242.00
Revised Total Fee to Date $2,864,669.00
We appreciate the opportunity to continue to serve the City on this important project. If you have any
questions or if I may be of further assistance, please contact me at 817-735-7305.
Sincerely,
Chad Simmons, PE, BCEE
Freese and Nichols, Inc.
Attachments:
Amendment No. 4 - Scope of Work
Amendment No. 4 — Level of Effort
City of Fort Worth
Village Creek WRF Thickening Modifications
City Contract No. CO2647
Amendment No. 4
The scope set forth herein defines the work to be performed by the ENGINEER. Both the
CITY and ENGINEER have attempted to clearly define the work to be performed to address
the needs of the CITY.
DESCRIPTION OF SERVICES
Additional general representation related efforts were required during construction of the
Village Creek WRF Thickening Modifications project. This amendment outlines the
additional efforts for each task.
WORK TO BE PERFORMED
Task 1. Monthly Construction / Weekly Startup Meetings
Task 2. Submittal Review
Task 3. Request for Information
Task 4. Contract Modifications
TASK 1. Monthly Construction / Weekly Startup Meetings
The Contractor's Notice to Proceed was issued on August 3, 2020, for a total Contract time
of 730 calendar days, establishing a final completion date of August 3, 2022. The Contract
provided for up to 24 monthly site visits by the Engineer. In September 2022, the City moved
from having monthly meetings to having weekly meetings to increase coordination with the
Contractor and his subcontractors, the City, and the Engineer and to address on -going
startup issues. Based on the latest schedule provided from the Contractor, it is anticipated
the weekly meetings will continue through the end of July 2023. The total number of
additional meetings anticipated beyond the original estimated effort is 44.
TASK 2. Submittal Review
The Contract estimated number of first round submittals for review by the Engineer was up
to 228. To date, there have been 264 first round submittals reviewed. Additional effort is
being requested for review and response to the additional 36 submittals.
TASK 3. Request for Information
The Contract estimated Request for Information for review by the Engineer was 105. To
date, there have been 130 Request for Information. Additional effort is being requested for
review and response to the additional 25 Request for Information.
TASK 4. Contract Modifications
The Contract estimated up to 50 contract modifications for review by the Engineer. To date,
there have been 55 contract modifications. Additional effort is being requested for the
development, review and response to the 5 additional contract modifications.
Page 1 of 1
Project Fee Summary
Village Creek WRF Thickening Improvements
Gasic Services
$
118,242
5/9/2023
Special Services
$
-
Detailed Cost Breakdown - Amendment No. 4
'Total Project
$
118,242
Tasks
I
Labor
Chad Simmons
John Lopez
Nick Landes
John Manning
Phase Task Description
PM
I
EIT
Process
Electrical
$281
$160
$246
$281
Monthly Construction / Weekly Startup Meetings (x44)
I
160
80
60
Submittal Review (x36)
24
24
24
16
Request for Information (x25)
15
14
15
Contract Modifications (x5)
5
5
5
Total Hours / Quantity
204
118
29
96
Total Effort
$
57,324
1 $
18,880
$
7,134
$
26,976
Total Labor
Total Expense
Total Hours
Effort
Effort
300
$ 74,620
$
88
$ 20,984
$
44
$ 10,670
$
15
$ 4,040
$
447
$ 110,314
$
Subconsultants
Total
Signature
Total Sub
Total Effort
Automation
Effort
7,550
$ 7,928
$ 82,548
$ -
$ 20,984
$
$ 10,670
$
$ 4,040
7,550
7,928
$ 7,928
$ 118,242
11
1 of 1 T:\1.02 PM\Scope Development\Amendment 4Avnendment No. 4 - Fee Spreadsheet 5.9.23.Asm 5/9/2023
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 8, 2023 REFERENCE NO.: **M&C 23-0662
LOG NAME: 60VCWRF THICKENING A4-FNI
SUBJECT:
(CD 5) Authorize Execution of Amendment No. 4 in the Amount of $118,242.00 to an Engineering
Agreement with Freese & Nichols, Inc. for the Village Creek Water Reclamation Facility Thickening
Improvements and Adopt the Appropriation Ordinance to Effect a Portion of Water's Contribution to the
Fiscal Years 2023-2027 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 4 to City Secretary Contract No. 49500, an Engineering
Agreement with Freese & Nichols, Inc., in the amount of $118,242.00 for the Village Creek Water
Reclamation Facility Sludge Thickening Improvements for a revised contract amount of
$2,864,669.00; and
2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the
Water & Sewer Bond 2017A Fund by increasing estimated receipts and appropriations in the Village
Creek Water Reclamation Facility Thickener Process Improvements project (City Project No.
CO2647) in the amount of $138,242.00 and decreasing estimated receipts and appropriations in the
Unspecified —All Funds project (City Project No. UNSPEC) by the same amount to effect a portion of
Water's contribution to the Fiscal Years 2023-2027 Capital Improvement Program.
DISCUSSION:
On August 25, 2015, Mayor and Council Communication (C-27433), the City Council authorized an
engineering agreement with Freese & Nichols, Inc. (City Secretary Contract No. 47018), in the amount of
$295,113.00, for study, evaluation and conceptual design of thickening processes at Village Creek Water
Reclamation Facility (VCWRF). On August 1, 2017 Mayor and Council Communication (C-28317), the City
Council authorized an engineering agreement with Freese & Nichols, Inc., (City Secretary Contract No.
49500), in the amount of $1,809,500.00 for Village Creek Water Reclamation Facility Sludge Thickening
Improvements.
The agreement was subsequently revised by Amendment No. 1, in the amount of $738,000.00 authorized
by M&C 20-0464, on June 23, 2020 that provided for construction support services, Amendment No. 2, in
the amount of $99,500.00 administratively authorized on September 29, 2021 that provided
recommendations for improvements to the sludge draw off box and other improvements related to the
VCWRF excessive solids and Amendment No. 3, in the amount of $99,427.00 authorized by M&C 22-
0408 on June 14, 2022 that provided for blend tank rehabilitation design, blend tank bypass valve vault
design and odor control bridge foundation design.
Amendment No. 4 provides for additional construction support services that are necessary on the project.
In addition to the amendment amount, $20,000.00 is necessary for additional project management on the
project.
Business Equity: Freese & Nichols, Inc. is in compliance with City Business Equity Ordinance by
committing to six percent MWBE participation on this project. The City's MWBE goal on this Amendment
is five percent.
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of
within the annual budget ordinance, as projects commence, additional funding needs are identified, and to
comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's
portion of the City of Fort Worth's Fiscal Years 2023-2027 Capital Improvement Program, as follows:
60VCWRF THICKENING A-FNI
Capital Project FY2023 CIP Authority Budget Revised
Fund Name Appropriations Change FY2023
Name Budget
(Increase /
Decrease
Water
.& CO2647 —
Sewer VCWRF
Bond Thickener $0.00 This M&C $138,242.00 $138,242.00
2017A Process
— Fund Improv
Z6011
Funding is currently available in the Unspecified -All Funds project within the Water & Sewer Bond 2017A
Fund for the purpose of funding the Village Creek Water Reclamation Facility Thickening Improvements
project.
Funding for the VCWRF Sludge Thickening Improvements Project is depicted below:
FUND
Existing
Additional Project Total*
Appropriations
Appropriations
Water &
Sewer Bond
$570,883.00
$0.00 $570,883.00
2015A - Fund
56007
'Water &
Sewer Bond
$2 628,677.00
$138,242.00 $2,766,919.00
2017A —Fund
56011
W&S Rev
Bonds Series
$19 783,235.00
$0.00 $19,783,235.00
2021 — Fund
56019
'W&S Rev
Bonds Series
$97,017.00
$0.00 $97,017.00
2022-Fund
;56020
Project Total
$23,079,812.00
$138,242.00 $23,218,054.00
*Numbers rounded for presentation purposes.
This project will have no impact on the Water Department's annual operating budget when completed.
The project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified —All Funds project
within the Water & Sewer Bond 2017A Fund and upon approval of the above recommendations and
adoption of the attached appropriation ordinance, funds will be available in the Water & Sewer Bond
2017A Fund for the VCWRF Thickener Process Improv project to support the approval of the above
recommendations and execution of the amendment. Prior to an expenditure being incurred, the Water
Department has the responsibility of verifying the availability of funds.
FUND IDENTIFIERS (FIDs).:
TO
Fund l Department �Accountl Project Ield Program Budget Reference # �4mount
l
ID I ID II Year (Chartfi2) II
FROM
Fund Department ccount Project Program ctivity Budget Reference # mount
ID I ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
Chris Harder (5020)
Farida Goderya (8214)
ATTACHMENTS
1. 60VCWRF THICKENING A4-FNI Compliance Memo.pdf (CFW Internal)
2. 60VCWRF THICKENING A4-FNI FID Table (WCF 06.29.23).xisx (CFW Internal)
3. 60VCWRF THICKENING A4-FNI Form 1295.pdf (CFW Internal)
4. 60VCWRF THICKENING A4-FNI Map.pdf (Public)
5. 60VCWRF THICKENING A4-FNI.docx (CFW Internal)
6.ORD.APP 60VCWRF THICKENING A4-FNI 56011 A023(r2).docx (Public)
7. PBS CPN CO2647.pdf (CFW Internal)
60VCWRF THICKENING A4-FNI FID Table
2 56011 0700430 4905135 CO2647 2023 $138,242.00
2 56011 0600430 UNSPEC 2023 ($138,242.00)
2 56011 0700430 CO2647 2023 $138,242.00
2 56011 0600430 4901135 1 UNSPEC UNSPEC 9999
2 56011 0700430 4905135 CO2647 C03030 9999
5330500 CO2647
C03030 9999
2 I 56011 0700430 15110100 CO2647 I C03030 9999
$138,242.00
($138,242.00)
$118,242.00 To pay Engineering Company
$20,000.00