HomeMy WebLinkAboutContract 49878-R5A4CSC No. 49878-R5A4
CONSENT AGENDA ITEM
BOARD MEETING
December 13, 2022
TOPIC: APPROVE INTERLOCAL AGREEMENT BETWEEN FORT WORTH
INDEPENDENT SCHOOL DISTRICT AND CITY OF FORT WORTH TO
PROVIDE AFTER -SCHOOL SERVICES AT MULTIPLE SITES FOR
THE SCHOOL YEAR 2022 - 2023
BACKGROUND:
Fort Worth ISD (District) has maintained a long-standing contractual relationship with each of
the community agencies and organizations that provide programs and services through the Fort
Worth After -School program. This is a renewal of the agreement that established the City of
Fort Worth (the City) as the program provider at De Zavala Elementary School, Greenbriar
Elementary School, D. McRae Elementary School, Seminary Hills Park Elementary School,
Daggett Montessori and Daggett Middle School. The agreement outlines the respective and
mutual responsibilities of the District and the City in the funding and administration of the after -
school program at these sites. Funds for these services have been budgeted and committed.
STRATEGIC GOAL:
1 - Increase Student Achievement
ALTERNATIVES:
1. Approve Interlocal Agreement Between Fort Worth Independent School District and the
City of Fort Worth to Provide After -School Services at Multiple Sites for the School Year
2022-2023
2. Decline to Approve Interlocal Agreement Between Fort Worth Independent School District
and the City of Fort Worth to Provide After -School Services at Multiple Sites for the School
Year 2022 - 2023
Remand to Staff for Further Study
SUPERINTENDENT'S RECOMMENDATION:
Approve Interlocal Agreement Between Fort Worth Independent School District and the City of
Fort Worth to Provide After -School Services at Multiple Sites for the School Year 2022 - 2023
FUNDING SOURCES: Additional Details
General Fund 199-61-6299-OFN-XXX-30-395-000000 ....................$197,535
ESSER Fund 282-61-6299-OFN-194-24-950-000395-22F32...............$44,800
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
COST:
$242,335 (Funds approved by the Board of Education on July 26, 2022.)
VENDOR:
City of Fort Worth — Parks and Recreation
PURCHASING MECHANISM:
Interlocal Aereement
Purchasing Support Documents Needed:
Solicitation - Bid Summary / Evaluation,
PARTICIPATING SCHOOL(S)IDEPARTMENT(S)/EDUCATIONAL ENTITY:
General Fund: De Zavala Elementary School
Greenbriar Elementary School
D. McRae Elementary School
Seminary Hills Park Elementary School
Daggett Middle School
ESSER Fund: Daggett Montessori
RATIONALE:
This service provision agreement between the District and the City provides for continuation of
an after -school program and services to students at De Zavala Elementary School, Greenbriar
Elementary School, D. McRae Elementary School, Seminary Hills Park Elementary School,
Daggett Montessori and Daggett Middle School.
INFORMATION SOURCE:
Cherie Washington
FIFTH RENEWAL AND FOURTH AMENDMENT OF
CITY SECRETARY CONTRACT NO. 49878
This FIFTH RENEWAL AND FOURTH AMENDMENT OF CITY SECRETARY
CONTRACT NUMBER 49878 ("Fifth and Fourth Renewal") is made and entered into by and between
the CITY OF FORT WORTH, Texas a home -rule municipal corporation of the State of Texas ("City"),
acting by and through its duly authorized Assistant City Manager, and FORT WORTH INDEPENDENT
SCHOOL DISTRICT, a political subdivision of the State of Texas and a legally constituted Independent
School District ("FWISD"), acting by and through its duly authorized representative. City and FWISD are
referred to herein individually as a ("Party") and collectively as the ("Parties").
WHEREAS, on August 1, 2017, City and FWISD entered into an Interlocal Agreement for After
School programs to provide academic enrichment programs and other activities to reinforce and
compliment the FWISD regular academic programs at Greenbriar Elementary School and DeZavala
Elementary School, the same being City Secretary Contract No. 49878 ("Agreement") which was approved
by the City Council on September 19, 2017 through M&C: C-28384;
WHEREAS, the Agreement provides that the term may be renewed for five additional one-year
periods;
WHEREAS, on October 23, 2018, the Parties exercised the first renewal term, expiring on July
31, 2019;
WHEREAS, on December 10, 2019, the Parties exercised the second renewal term, expiring on
July 31, 2020, and amended the Agreement to include afterschool programming at Daggett Middle School;
WHEREAS, on December 10, 2020, the Parties exercised the third renewal term, expiring on July
31, 2021;
WHEREAS, on November 24, 2021, the Parties exercised the fourth renewal term, expiring on
July 31, 2022, and amended the Agreement to institute a total annual reimbursable expenditure for the
programs at Greenbriar Elementary School, DeZavala Elementary School, and Daggett Middle School;
WHEREAS, the Parties wish to amend the Agreement to include afterschool programming at D.
McRae Elementary School, Seminary Hills Elementary Schools, and Daggett Montessori;
WHEREAS, the Parties wish to amend the Agreement to institute a total annual reimbursable
expenditure for programs at Greenbriar Elementary School, DeZavala Elementary School, Daggett Middle
School, D. McRae Elementary School, Seminary Hills Schools, and Daggett Montessori;
WHEREAS, each Party performing governmental functions or in paying for the performance of
governmental functions hereunder, will make that performance or those payments from current revenues
legally available to that Party;
WHEREAS, each Party finds that the performance of this Agreement is in the common interest of
the Parties, that he undertaking will benefit the public interest and that the division of costs fairly
compensates the performing Party for the services or functions under this Agreement;
WHEREAS, it is the collective desire of the Parties to extend the Agreement for a fourth renewal
term; and
OFFICIAL RECORD
Fifth Renewal of CSC 49878 CITY SECRETARY Page I of 3
FT. WORTH, TX
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein,
the City and FWISD do mutually covenant and agree to amend and renew and extend the Agreement as
follows:
I.
Section 6.1.3 of the Agreement is amended to be and read as follows:
6.1.3 The total amount of expenditures by the City and the obligations of the FWISD to
reimburse the City under this Agreement shall be limited to the availability of funds, but in no event shall
such amounts exceed $242,335.00 for the programs at Greenbriar Elementary School, DeZavala
Elementary School, Daggett Middle School, D. McRae Elementary School, Seminary Hills Schools, and
Daggett Montessori.
II.
The City and FWISD hereby agree to renew and extend the Agreement for an additional one-year
period, effective beginning on August 1, 2022 and expiring on July 31, 2023, ("Fifth Renewal Term").
III.
1. All terms and conditions of the Agreement that are not expressly amended pursuant to this
Fifth Renewal and Fourth Amendment shall remain in full force and effect.
2. All terms in this Fifth Renewal and Fourth Amendment that are capitalized but not defined
shall have the same meanings ascribed to them in the Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement in multiples in Tarrant
County, Fort Worth, Texas.
Ar- ft •
i
By:
Valerie Washington
Assistant City Manager
Date: Aug 31, 2023
Fifth Renewal of CSC 49878
FORT WORTH INDEPENDENT SCHOOL
DISTRICT BO O DUCATION:
By:
Tobt Jackson
Board President
Date: ) D_- 13 .2- 0 3_D'
FORT WORTH INDEPENDENT SCHOOL
DISTRICT STAFF ATTORNEY
11.11.2022
By:
FW SD taff Attorney
FORT WORTH INDPEPENDENT SCHOOL
DISTRICT SUPERINTENDENT
By:
\�i� Dec 14, 2022
Dr. Angelica M. Ramsey
._ 1 v7i2022
Page 2 of
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
Contract Compliance Manager:
By signing I acknowledge that I am the person
(�,p
responsible for the monitoring and administration
By: /'""
of this contract, including ensuring all
Dave Lewis
performance and reporting requirements.
Acting Director
Park & Recreation Department
By:
`
Sheri Endsley
By:
District Superintendent
Park & Recreation Department
Kelli Pickard
Assistant Director
Park & Recreation Department
4FFORT°pa
City Secretary:
Approved as to Form and Legality:
A aaan oEa^5a4�
By:
AU
Jannette S. Goodall
By: Nico Arias (Aug 28, 202311:18 CDT)
City Secretary
Nico Arias
Assistant City Attorney
Contract Authorization:
M&C: C-28384
Form 1295: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fifth Renewal of CSC 49878 Page 3 of 3
9. B.20. Approve I nterlocal Agreement Between
Fort Worth Independent School District and
the City of Fort Worth to Provide After -School
Services at Multiple Sites for the School Year
2022 - 2023
Final Audit Report 2022-12-15
Created: 2022-12-14
By: Christian Alvarado (christian.alvarado@fwisd.org)
Status: Signed
Transaction ID: CBJCHBCAABAAZej3w1rbMoD3F1KbdRFOGo2vPoll2gWP
"93.20. Approve Interlocal Agreement Between Fort Worth Inde
pendent School District and the City of Fort Worth to Provide Aft
er-School Services at Multiple Sites for the School Year 2022 - 2
023" History
Document created by Christian Alvarado (christian.alvarado@fwisd.org)
2022-12-14 - 5:56:05 PM GMT- IP address: 216.200.134.115
Document emailed to Angelica Ramsey (angelica.ramsey@fwisd.org) for signature
2022-12-14 - 5:56:52 PM GMT
Email viewed by Angelica Ramsey (angelica.ramsey@fwisd.org)
2022-12-14 - 5:56:55 PM GMT- IP address: 54.212.31.184
Document e-signed by Angelica Ramsey (angel ica.ramsey@fwisd.org)
Signature Date: 2022-12-15 - 0:02:34 AM GMT - Time Source: server- IP address: 75.10.27.214
Agreement completed.
2022-12-15 - 0:02:34 AM GMT
a Adobe Acrobat Sign
11/11/22, 2:10 PM M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WORTH
DATE: 8/9/2022 REFERENCE NO.: **M&C 22-0598 LOG NAME: 80FWAS 2022-2023
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: (CD 5 and CD 9) Authorize Execution and Acceptance of the Fifth Renewal and Fourth
Amendment to Interlocal Agreement with Fort Worth Independent School District to
Operate the Fort Worth After School Program at Greenbriar, De Zavala, D. McRae, and
Seminary Hills Elementary Schools, and Daggett Montessori and Daggett Middle School
with a Total Annual Reimbursable Expenditure Up to $244,243.00 and Adopt the Attached
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution and acceptance of the fifth renewal and fourth amendment to City
Secretary Contract No. 49878, an Interlocal Agreement with the Fort Worth Independent
School District, to operate the Fort Worth After School Program at Greenbriar, De Zavala, D.
McRae, and Seminary Hills Elementary Schools, and Daggett Montessori and Daggett Middle
School with a total annual reimbursable expenditure up to $244,243.00; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Other Fund in an amount up to $244,243.00, subject to receipt of
the grant, for the purpose of funding the Fort Worth After School Program at Greenbriar, De
Zavala, D. McRae, and Seminary Hills Elementary Schools, and Daggett Montessori and
Daggett Middle School.
DISCUSSION:
On July 26, 2022, the Fort Worth Independent School District (FWISD) Board of Trustees approved
the City of Fort Worth (City) as a full service provider with Fort Worth After School for the 2022-
2023 school year. The City will receive up to $244,243.00 for the program at Greenbriar, De Zavala,
D. McRae, and Seminary Hills Elementary Schools, Daggett Montessori and Daggett Middle School.
FWISD will reimburse the City through its general funds based on actual expenditures, not budgeted
amounts. The City will submit monthly invoices to FWISD for reimbursement. No advanced funding
will be provided and up to 10 percent in administrative costs can be included as part of the budget.
The goals of the program are (1) to provide opportunities for academic enrichment, including
providing tutorial services to help children, particularly students who attend low -performing schools, to
meet State of Texas and local student academic achievement standards in core academic subjects
such as reading, mathematics, and science; and (2) to offer participating students a broad array of
additional services, programs, and activities that are designed to reinforce and complement the
students' regular academic program.
The term of this agreement will be for one year, effective August 1, 2022 and expiring June 30, 2023.
This is the fifth renewal of five, one-year renewal options.
The schools are located in COUNCIL DISTRICTS 5 and 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommaidations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Other Fund. The Park & Recreation Department (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City. Prior
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30151 &cou nciIdate=8/9/2022 1 /2
11/11/22, 2:10 PM M&C Review
to an expenditure being incurred, the Park & Recreation Department has the responsibility to validate
the availability of funds. This is a reimbursement grant.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
2022-2023 FWAS Allocations.pdf (Public)
80FWAS 2022-2023 21003.docx (Public)
Valerie Washington (6192)
Richard Zavala (5704)
Kelli Pickard (5461)
apps.cfwnet.org/council_packet/mc_review.asp?ID=30151 &counciIdate=8/9/2022 2/2
8/25/23, 4:34 PM
M&C Review
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
FLIRT WORTH
COUNCIL ACTION: Approved on 9/19/2017 - Ordinance No. 22901-09-2017
Create New From This M&C
DATE: 9/19/2017 REFERENCE NO.: **C-28384 LOG NAME: 80FWAS2017-2018
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize Acceptance of Award and Execution of an Interlocal Agreement with the Fort
Worth Independent School District in an Amount Up to $83,410.00 to Operate the Fort
Worth After School Program at Greenbriar Elementary and DeZavala Elementary Schools
and Adopt Appropriation Ordinance (COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of the award from, and the execution of an Interlocal Agreement with the
Fort Worth Independent School District in an amount up to $83,410.00 to operate the Fort Worth After
School Program at Greenbriar Elementary and DeZavala Elementary Schools; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in the amount of $83,410.00.
DISCUSSION:
On June 27, 2017, the Fort Worth Independent School District (FWISD) Board of Trustees approved
the City of Fort Worth as a Full Service Provider with Fort Worth After School for the 2017-2018
school year. The City will receive up to $83,410.00 for the program at Greenbriar Elementary and
DeZavala Elementary Schools. The FWISD will reimburse the City through its general funds based
on actual expenditures, not budgeted amounts. The City will submit monthly invoices to FWISD for
reimbursement. No advanced funding will be provided. Up to 10 percent in administrative costs can
be included as part of the budget.
The goals of the program are to (1) Provide opportunities for academic enrichment, including
providing tutorial services to help children, particularly students who attend low -performing schools, to
meet State of Texas and local student academic achievement standards in core academic subjects
such as reading, mathematics, and science; and (2) Offer participating students a broad array of
additional services, programs, and activities that are designed to reinforce and complement the
students' regular academic program.
The term of this Agreement will be for one year effective beginning August 1, 2017 and expiring July
31, 2018, and will include five, one-year renewal options.
The program is located in COUNCIL DISTRICT 9.
This contract will be with a governmental entity, state agency or public institution of higher education:
Fort Worth Independent School District.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the appropriation ordinance, funds will be available in the current operating budget, as appropriated,
of the Grants Fund. Prior to an expenditure being made, the participating department has the
responsibility to validate the availability of funds.
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=24938&cou nciIdate=9/19/2017 1 /2
8/25/23, 4:34 PM M&C Review
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
80FWAS2017-2018 A017 V2.docx (Public)
CFW 17.18 Allocations.doc (CFW Internal)
Susan Alanis (8180)
Richard Zavala (5704)
Sandra Youngblood (5755)
Reginald Hurd (5461)
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