HomeMy WebLinkAboutContract 58091-R2CSC No. 58091-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 31, 2023
Eurofins Environment Testing South Central LLC
Attn: Alex Montaya
9701 Harry Hines Blvd
Dallas, Texas 75220
Re: Contract Renewal Notice
Contract No. CSCO No. 58091 (the "Contract")
Renewal Term No. 2: October 1, 2023 to September 30, 2024
The above referenced Contract with the City of Fort Worth expires on September 30, 2023
(the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the
mutual consent of the parties for up to five (5) one-year renewal terms. This letter will
memorialize the collective desire of the parties to renew the Contract for its second (2"1) renewal
term, which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.v-ov/ourchasinv, to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
cerely,
Iry
TPaatty n Wilson, A, MCA, ECMCA
Contract Services Administrator
City of Fort Worth Water Department
200 Texas Street, Suite 2377
Fort Worth, TX 76102
(817) 392-8411 (office)
(817) 793-7793 (cell)
(817) 392-8195 (fax)
pattv.wilson(&,,fortworthtexas. cov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Dana Ba�ehdoAc
By: Dana Burghdoff (Sep 5, 02315:41 EDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
C&tkl- Hlsp%r
By: Chris Harder (Sep 5, 202311:18 CDT)
Name: Christopher Harder, P.E.
Title: Water Department Director
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By: Cl
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Patty Je n ilson
Title: Contract Services Administrator
APPROVED AS TO FORM AND LEGALITY:
�/�r
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0553
Date Approved: 8/09/2022
Form 1295 Certification No.:2022-903026
Eurofins Environment Testing South Central LLC
Auaust 31 , 2023
By: `
Name: Alex 4ntoya
Title: President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08109i2.2 M&C FILE NUMBER: M&C 22-0553
LOG NAME: 13P ITB 22-0'126 LALIORATORY ANALYTICAL SERVICES N1(, V+lATER
SUDJECT
(ALL) Authorize Execution of Non -Exclusive Purchase Agreements with A&B Environmental Services Inc. dba A&B Labs, Ana -Lab Corporation
and Eurofins Environment testing South Central LLC, for Laboratory Analytical Services for the Water Department in a Combined Annual Amount
Up to $193,000.00 and Authorize Five Renewal Options for the Same Amount
•uu .9I •`
It is recommended that the City Council authorize execution of non-exclusive purchase agreements with A&B Environmental Services Inc. dba
A&B Labs, Ana -Lab Corporation and Eurofins Environment Testing South Central LLC, for laboratory analytical services in a combined annual
amount up to $193,000.00 and authorize five renewal options for the same amount.
USCUSSION:
The Water Department approached the Purchasing Division to procure laboratory analytical services agreements with qualified laboratories to test
water, wastewater and solid waste samples to ensure compliance with federal and stale regulatory programs.
In order to procure these services, staff Issued an Invitation to Bid (ITB). ITB No. 22-0126 consisted of waters laboratory testing specifications and
required that all environmental testing laboratories to be accredited by the National Environmental Laboratory Accreditation Program (NELAP).
The ITB was advertised in the Fort WOHh Star-Tolegram on May 4, 2022, May 11, 2022, May 18, 2022 and May 25. 2022, The City received thee
(3)responses.
An evaluation panel, comprised of representatives of the Water and Police departments reviewed and scored the submittals using the Best Value
criteria which Included the following: (a) Bidder's ability to meet the Turn Around Time (TAT) required by the City of Fort Worth to complete the
scope of work; (b) Bidder's qualifications, certificatlonsAicanses and references related to the scope of work; (c) Bidder's ability to meet the City
needs; and (d) cost of service. The individual scores were averaged for each of the criteria and the final scores are listed in the following table:
Bidders
A&B Environmental Services Inc. dba A&B Labs
Eurofins Environment Testing South Central LLC
Ana -Lab Corporation
Evaluation Criteria
a
b
c
d
Total Score
18.33
22.00
6.00
35.00
61.33
18.33
22.00
6.33
31.41
_ 78.08
19.17
22.00
6.67
0.00
47,83
Rank
3
After evaluation, the panel concluded that A&B Environmental Services Inc, dba A&B Labs, Ana -Lab Corporation and Eurofins Environment
Testing South Central LLC, presented the best value to the City. Therefore, the panel recommends that Council authorize laboratory analytical
services agreements with A&B Environmental Services Inc, dba A&B Labs, Ana -Lab Corporation and Eurofins Environment Tesling South Central
LLC.
It is recommended that multiple agreements be awarded to the listed vendors to ensure services are available without delay. Under these non-
exclusive agreements, departments will order services according to lowest cost and availability,
No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bids meet
specifications.
FUNDING: The maximum amount allowed under this agreement citywide will be $193,000.00, however the actual amount used will be based on
the need of the department and available budget. The annual department allocation for this agreement is:
JDepar'ne Estimated Annual Amount Account Name
Water $193,000.40 5330102 CONTRACT' -LAB ANALYSIS
Funding is budgeted in the Water and Wastewater Department's rollup within the Water & Sewer Fund.
DVIN-BE: The initial estimated bid amount for this procurement was less than $100,000.00, therefore a Business Equity goal was not applicable.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on September 30, 2022,
RENEWAL OPTIONS - The City shall have five options to renew the Agreement; four (A) one-year renewal periods (October 1 sl to September
301h) and the fifth renewal period which shall run from October 1st to the anniversary of the dale of execution. This action does not require specific
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION ! CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, In the Water and Sewer
Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for CitY-Manage,r's Office by: by: Reginald Zeno
8517
Rana Burghdoff
8018
Oriainatina Business U jjintL Anthony Rousseau
8338
Christopher Harder
5020
Additional Inforr11a1i4a Contact Cynthia Garcia
8525
Maria Canaura
2526
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
Complete Nns.1 - 4 and 6 it there are interested parties. OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6If (here ore no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2022-903026
Eurofins Environment Testing South Central, LLC
Dallas, TX United Stales Date Filed:
2 Name of governmental entity or slate agency that Is a pasty to the contract for which the form is 06/23/2022
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under tile contract.
ITR 2.2.-0126
Laboratory Analytical Setvices
Nature of interest
A Name of 11*'rested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
Eurofins Environment Testing America Holdings, Inc. Leola, PA United States X
6 Check only If there is NO Interested party.
6 UNSWORN DECLARATION
My name is _Alejandro Nlunloya
My address is 97111 tlntry Iiinee lioulce;trd
(street)
and my date of birth is 11-02-1986
Oaths TX 752.20-5441 USA
(city) (Stale) (ZIP Code,) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed In Dallis Cnunty. Slate of Texas on the 23 day of June .20 22
{mnntlU (year)
Signature of authorized agent of contracting business entity
(beclnrant)
Forms provident by Texas Ethics Commission vAkw.ethics.state.lx.us Version V1.1.1.91h5cdc
CONFLICT OF INTEREST (ALIESTIONNAIRL
170i' vendor dataO business with 1OCr11 90V011111elitill e11111y
This rptustfuunuho roflouis clutogon outdo to Ilia law by ILD. 23, o4lh lop., nopular Sesolon,
This quatdlonnaim is lining IAud in dined±darn vrilh Chuplur I'm trial r-lovonanent [:Otte, try a winder who
liar, a buriness (elnilon5hilp on d9linad by Section 176.0tilo-11) with it brill gwertnnontnl onliy and Iho
vtrfalot mnnis trAlWromentr undai Sncllmi 176.006(o)
By Itrn thb quositoonalro must be filed wiib the records admiilauntor of the Wulf gwainmomol anlity not Inter
than the 71t business day allot the dnlo ilia wondoi bDoomoo sworn of Inds that rarfuirm Ihn nmtomont to be
lilad. Son Sodion 176.006(0.1), Local Govomniaril Codo.
A vonda camnuis an offnnso 11 0ut vendor knaxln0ly vinfatar Section 176.00G, tocni Crnommont (XvJa. An
ollonso undot this suction is a irisdomonnor.
S_t tvnnro nlvondnrwho ling n htisinoss ref nil onshlit villh lot nI novo►nmoninl pill ily
Curogns Environment Testing South Central, LLC, (Curolins Xenco)
vORM i✓IQ
Of F1CL• USE ONLY
L J Chuck this box Ityou nm Illlntl all updalo to n pteviouuly Mod quaslionnolro. (Tiro law lagdiron thaiyou f4o an uhdnloo
u completed quontionnnirnwith the n(K)iorriato filing aulhntity not Inlay Lh in the MI businoss day after Ilia (into on which
you became mvare that Ilia ntiginnlly fifod quoslionnniro wits incomploto at Inacrtimlo.)
Noma of local government offlooraboui whom Ihn Inlormntion in boing dlsalormid.
NA
Nnmo of oil ccr
J Maorlho onoh employment Or ollror husbtoon rolnllonnhip wllh Ilia laanl tlovernntnnl officer, or a family mamber of the
officer, as desoribod by Section 176,003(n)(2)(A). Aloe describe any Imuliy rolotlonahip with like fount governmont otficon
Compinin gubpnrls A and n foronch ompfoympnl or businans rolnllonshlpduscrilx,d, Attach nddillonni pngos to this Form
CIO its nnnossnty.
NA
A. Is tiro local government officer or n 1nnUty motolim ill iho o!licm rncetvinp or likory to touolvo laxnh'a tnc:omn
other that Investment Income, from tho vondor7
L1 Yes I 1 No
D. is [he vondar rocolvMD al- likely la mro'ao taxab,o inromo, olhor thin Itrio Mment Inning, from ni nt Ilia d:reclion
of tho local govoinmont officer or a Mroly innmbar of tho officer AND thn Wallin incrimo is not racetdnd hem tho
local governmental entity?
El Yes u No
5 nosorllmonch ongrinymnnl or business relationship that thovoiidor nemotl In Soctlon 1 maintnlnsvrim n corporation or
othor business entity Mili mapncl 10 which Ilia local government officer ached its on 0111Cor or director, er hofdo (In
ownership Intorast of one porcont or moro.
NA
61 Chock this box If tho vender tins given Iho louril govommant of0coi or a faintly otomi or of thin olficor ono or moro pills
El its donciibnd In Suction 1711,003(a)(2)(t1), excluding gills described sit Section 1713,0431n•1)•
-Signoruid oTventioiUa\i— ng us news ) trrtt grnammantal onitty
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Form piavidedby Toxas klhlos Commission a7nv.elldcn,alnte,tx.us
SE,irci1 I7iJ2.e2 t
ITf122.0120 16 of 'Igo
Lnborntory Analytical Services
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