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Home My WebLink AboutContract 52147-R5CSC No. 52147-R5 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 24, 2023 J-Peani, L,L,C„, d/b/a. John Sons Press Attn: Adrian -Hernandez 3300 SoUth _Freeway Fort Worth, TX 76110 Re: Contract XonewEd Notice. Contract No. CSC No, 52147 (the "Contract') Renewal TerrnNo. 4: October 1, 2023 to September 30, 2024 The above referenced Contract with the City of Fort Worth expires on September 30, 2023 (the "Expiration Date"), Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to five (5) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its fifth (5th) and final renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. please teturn this signed acknowledgement letter to the address set forth below acknowledging tee0ipt Of the COlitract Renewal Notice. PI.ease log onto PeopleSoft Purchasing at 4ttviifoitwortinexas.gsnripurchasing to insure that yOur cOrnnany information is correct and up-to-date. If you have any qUestions concerning this Contract Renewal Notice, please contact me at the telephonesumber listed below. cerely AA, MCA, ECMCA >nrait Serviees Adrnmistiatot Worth 'Water Department 200 TeXaSStreet, Sulte 2377 Fort Worth, TX 761.02 (8:11) $9.'2441 t (office) 7:9770 (cell) (8-11):301-819.3. (fax) paitY4wilSon fertWorthteies.gov Contiact Ikiflewal OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX AEPTI1AND AGREED: ark OF FORT woRTH Dana Epa-6ghol Dana.Burghdoff (Sep , 2023 18: 5 CDT) Noigio;: .1)40a1Aurghdoff Title! Assistant City Manager 13y; APPROVAL 'RECOMMENDED: By: Chris Harder (Sep 6, 2023 15:48 CDT) NamChriatcpber, kfarder, Title: Watr Departinnt Direc(Or •ATTEST: A Jizr_DAils By Name: Jannette S. Goodall Title: City $d0t0t4tY $;.)11tykAcT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the Monitoring and administration ofthis dotitrAdt, including ensuring all performance,anci repotting requireinents. By: Name: Patty ilson Title: Contract Services Administrator ApPitowD AS TO FORM AND LEGALITY: 73y: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: P-12317 Date Approved: April 2, 2019 Form 1295 Certification No.: 2019-463396 xpEmatc, IN3A. JOHN SONS PRESS 13y: Name: •Adrian Hernandez TiIe Presidout • tta Roma." OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 it there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2019-463396 Date Filed: 03/13/2019 Date Acknowledged: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. J-PEAM / John Sons Press Fort Worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 1TB No. 19-0077 Printing Printing and Related Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name's Acle rQ.r' tttfiNry, .Acte Z , and my date of birth is . My address is , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in T6.4.4 At County, State of —re x4 s on the /3 day of o3 , 20 q . (month) (year) Signature of authorized agent o "ntracting business entity (Declaran orms provided by Texas Ethics Commission www. eth ics. state.tx. us Version V1.1.39f8039c CITY COUNCIL AGENDA Official site of the City of Fort Worth, Texas FORT WORTH COUNCIL ACTION: Approved on 4/2/2019 Create New From This MSC DATE: 4/2/2019 REFERENCE **P-12317 LOG NAME: NO.: 13P19-0077 PRINTING SERVICES CW JPB CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Agreements with J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for Printing and Related Services for a Combined Annual Amount of Up to $1,800,000.00 and Authorize Five Renewal Options for All City Departments (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related services for a combined annual amount of up to $1,800,000.00 and authorize five renewal options for all City Departments. DISCUSSION: City departments approached the Purchasing Division to procure agreements for printing related services. Goods and services to be ordered under these contracts include stationery, envelopes, forms, annual reports, brochures, newsletters, maps, booklets and business cards. The City also will use these contracts for color printing involving various sizes, weights, media and image types, as well as binding and finishing services, including foam core mounting and laminating. Staff issued an Invitation to Bid (ITB) to 52 related vendors. The ITB consist of detailed specifications. The ITB was advertised in the Fort Worth Star -Telegram on February 20, 2019, February 27, 2019, and March 6, 2019. The City received eight bids. The bids were reviewed by an evaluation committee consisting of staff from different departments. The proposals from J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, were determined to present the best value to the City. Staff recommends awarding non-exclusive Agreements to J-Peam, LLC d/b/a JohnSons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related services each in an amount up to $600,000.00 per year for a combined total amount of up to $1,800,000.00 per year. No guarantee was made that a specific amount of these services will be purchased. The proposed agreements would allow the unit prices to be increased as long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in an amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division. The waiver was approved by the M/WBE office in accordance with the BDE ordinance because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Further, J-Peam, LLC d/b/a JohnSons Press is a certified M/WBE company. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on September 30, 2019. The City shall have five options to renew the Agreement; four one-year renewal periods (October 1 to September 30) and the fifth renewal period which shall run from October 1 to the anniversary of the date of execution. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, of the participating departments and that prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds. BQN\19-0077\JPB TO Fund ! Department Account Project Program Activity ID ID FROM Fund Department Account Project ID ID Submitted for City Managers Office by: Originating Department Head: Additional Information Contact: Program Activity Budget Reference # Amount Year (Chartfield 2) Budget Year Reference # (Chartfield 2) Amount Susan Alanis (8180) Kevin Gunn (8517) Cynthia Garcia (8525) John Padinjaravila Baby (2279) ATTACHMENTS 19-0077 MWBE Waiver approval.pdf (CFW Internal) 19-0077 Rating Scores Summary.pdf (CFW Internal) Form 1295 redacted.pdf (Public) Sams Report 3-14-2019.pdf (CFW Internal)