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Home My WebLink AboutContract 54964-A4CSC No. 54964-A4 FOURTH AMENDMENT TO CITY SECRETARY CONTRACT NO. 54964 WHEREAS, the City of Fort Worth ("City") and Fort Worth Housing Solutions ("Agency") made and entered into City Secretary Contract No. 54964 ("Contract"); WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (HUD) through the Emergency Solutions Grant Program ("ESG") Program, Program No. E-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, City has received an additional allocation of ESG grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as "ESG-CV and ESG-CV2"; WHEREAS, Agency was selected to use ESG-CV2 funds for an emergency rental assistance program to serve individuals and families, 100% of whom must be low and moderate income; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from the City in order to adjust multiple line item amounts, as reflected in the attached amended Exhibit B; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. Exhibit `B"- Budget attached to the Contract is hereby deleted and replaced in its entirety with EXHIBIT "B"- Budget revised 09/14/2023, attached hereto. II. Unless otherwise specified, this amendment is effective as of September 1, 2023, and the Agency may request reimbursement for allowable costs directly related to implementation ESG- CV2 funds. III. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No.4 to CSC No. 54964 Page I Fort Worth Housing Solutions. (ESG-CV2) All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.4 to CSC No. 54964 Page 2 Fort Worth Housing Solutions. (ESG-CV2) ACCEPTED AND AGREED: FORT WORTH HOUSING SOLUTIONS By: Mary -Margaret L o s (Sep 14, 202314:45 CDT) Mary -Margaret Lemons, President/CEO ATTEST: P CT Qaa� �EaoS�pp By: Jannette Goodall, City Secretary M&Cs: 20-0657 1295 Certification No. 2020-661865 Date: September 15, 2020 RECOMMENDED: By: v Victor Turner, Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: CITY OF FORT WORTH By: Fernando Costa, Assistant City Manager APPROVE AS TO FORM AND LEGALITY: By: u/ Jessika Williams, Assistant City Attorney By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Charletta Moaning, Sr. Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No.4 to CSC No. 54964 Page 3 Fort Worth Housing Solutions. (ESG-CV2) EXHIBIT "B" - BUDGET Account I Grant Budget I Increase I Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ FICA 1002 $ Life/Disability Insurance 1003 $ - �Health/Dental Insurance 1004 Unemployment -State 1005 1 Worker's Compensation 1006 Office Supplies 1007 Food Supplies 1008 Insurance 1009 1 Accounting 1010 1 Contract Labor Security (City needs copy of contract before expenses can be reimbursed) 1011 Other(Admin) 1012 $ - 1 SHELTER OPERATIONS Maintenance 2001 1 Security 2002 1 Insurance 2003 1 Utilities 2004 Supplies 2005 Repairs 2006 1 �Othero 2007 $ 267,003.29 $ 61,000.00 $ 328,003.29 SUBTOTAL EMERGENCY SHELTER $ 267,003.29 $ 61,000.00 $ 328,003.29 OUSING RELOCATION AND STABILIZATION PREVENTION (Salaries 3001 FICA 3002 1 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment -State 3005 1 Worker's Compensation 3006 �Othero 3007 REHOUSING (Salaries 4001 1 FICA 4002 1 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemployment -State 4005 1 Worker's Compensation 4006 1 J HRA 4007 1 Retirement 4008 Parking 4009 Mileage 4010 1 Rental Asistance/Security Deposits Utility Deposits/Payments Other: (Program supplies and admin): Food; postage; telephone/network/intemet; occupancy; mileage; training and professional development; HMIS/professional/contract fees; other direct client and supportive services; equipment rental/non-cap; indirect Other (Fringe Benefits): Parking, employee prescreening, HRA, worker's compensation 4011 j Admin SUBTOTAL HR&S $ $ $ $ FINANCIAL ASSISTANCE Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 IMotel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ _ $ _ $ _ HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS) HMIS Software Costs SUBTOTAL HMIS BUDGET TOTAL FUNDING A: FUNDING B: FUNDING C: 7001 $ 267,003.29 1 $ 61,000.00 1 $ - I $ 328,003.29 ESG CV2 PSA CONTRACT 2020 - EXHIBIT "B" - AMENDMENT 1 Page I The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is December 31, 2021. Position Title TOTAL FICA Life/Disability Insurance Health/Dental Insurance Unemployment -State Worker's Compensation HRA Retirement Parking Mileage Other TOTAL Office Supplies Food Supplies TOTAL SALARY DETAIL Est. Percent to Amount to Annual Salary Grant Grant FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor (Security) Other() ESG CV 2 CONTRACT 2020 - EXHIBIT "B" - BUDGET THE SALVATION ARMY - AMENDMENT I Page 2 I TOTAL Maintenance Security Insurance Utilities Supplies Repairs Other() TOTAL Rental Assistance Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL HMIS Software Costs TOTAL SHELTER OPERATIONS Est. Percent to Total Budget Grant $ 328,003.29 Amount to Grant $ 328,003.29 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant HMIS Est. Percent to Total Budget Grant Amount to Grant ESG CV 2 CONTRACT 2020 - EXHIBIT "B" - BUDGET THE SALVATION ARMY - AMENDMENT 1 Page 3 M&C Review CITY COUNCIL AGENDA FORT 111 DATE: 9/15/2020 REFERENCE **M&C 20- LOG NAME: 1920NS CARES ACT HUDFUDS NO.: 0657 ESG-CV2 AWARDS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Acceptance of Coronavirus Aid, Relief, and Economic Security Act Emergency Solutions Grant to be Awarded by the U.S. Department of Housing and Urban Development in an Amount Up to $6,070,529.00, Approve a Substantial Amendment to the City's 2019-2020 Annual Action Plan for the use of the Grant Funds, Authorize Execution of Related Contracts, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that City Council: 1. Authorize acceptance of Coronavirus Aid, Relief, and Economic Security (CARES) Act Emergency Solutions Grant (ESG-CV2) to be awarded by the U.S. Department of Housing and Urban Development in an amount up to $6,070,529.00 (ESG-CV2 funds); 2. Approve a substantial amendment to the City's 2019-2020 Annual Action Plan for submission to the U.S. Department of Housing and Urban Development for the use of ESG-CV2 funds in the Amount of $6,070,529.00 and acceptance of this award of the City's second allocation of CARES Act Emergency Solutions Grant funds, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the City Manager or his designee to execute contracts for up to eighteen -month terms with the agencies listed in Table 1 below for CARES Act ESG-CV2 funds, contingent upon receipt of funding and satisfactory completion of all regulatory requirements; 4. Authorize the City Manager or his designee to extend contracts if an agency requests an extension and such extension is necessary for completion of the program, or to amend contracts if necessary to achieve program goals, provided any amendment is within the scope of the program and complies with City policies and all applicable laws and regulations governing the use of federal grant funds; and 5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Grants Operating Federal Fund in the amount of $6,070,529.00 subject to receipt of funds. DISCUSSION: The CARES Act was signed into law on March 27, 2020 to respond to the many impacts of the COVID- 19 public health emergency. The CARES Act includes provisions to help local governments prevent, prepare for and respond to the Coronavirus, including providing for additional allocations of formula grant funds under the Emergency Solutions Grant (ESG) program. The City was notified by HUD on April 9, 2020 of its initial award of $2,202,929.00 in ESG-Coronavirus (ESG-CV1) funds. These funds were subsequently awarded to eligible activities and programs through M&C 20-0330 and M&C 20-0471 in May and June of this year. The City was notified on June 9, 2020 of the award of its second allocation of ESG funds, known as ESG-CV2, in the amount of $6,070,529.00. All funds must be used to prevent, prepare for, and respond to the Coronavirus for the benefit of homeless or at -risk populations. On September 2, the Community Development Council (CDC) as the City's advisory body for the use of ESG-CV2 funds approved a funding recommendation for award of these funds. The funding recommendation was developed in consultation with the Tarrant County Homeless Coalition and the City's Directions Home Program, and following a solicitation of proposals from existing and new nonprofit partners in July. A five-day public comment period was published in the Fort Worth Star -Telegram, posted on the City's website, and distributed through the City Community Engagement Office. Any comments http://apps.cfwnet.org/council_packet/mc_review.asp?ID=28226&councildate=9/15/2020[11/10/2020 11:44:14 AM] M&C Review received are maintained by the Neighborhood Services Department in accordance with federal regulations. A summary of funding recommendations approved by the CDC is provided below. A spreadsheet of funding recommendations is also attached. The CARES Act authorized local jurisdictions to use up to 10\% of ESG-CV2 funds for grant administration; therefore, staff is recommending that $607,052.00 be used for this purpose. It is also recommended that $5,463,477.00 in ESG-CV2 funds be awarded for public service activities and subrecipient agency contracts as follows: TABLE 1: ESG-CV2 AGENCIES AGENCY PROGRAM AMOUNT Presbyterian Night Shelter of Tarrant Rapid Re -Housing $700,000.00 County The Salvation Army Rapid Re -Housing $700,000.00 SafeHaven of Tarrant Rapid Re -Housing $350,000.00 County Fort Worth Housing Rapid Re -Housing $1,809,477.00 Solutions Sub -Total, Rapid Re- $3,559,477.00 Housing Day Resource Center Outreach to Unsheltered $400,000.00 Homeless Lighthouse for the Outreach to Unsheltered Homeless, dba True Homeless $200,000.00 Worth Place Sub -Total, Outreach $600,000.00 Presbyterian Night Emergency Shelter Shelter of Tarrant Operations $260,000.00 County Lighthouse for the Emergency Shelter $220,000.00 Homeless, dba True Operations Worth Place Vendors selected by Emergency Shelter City of Fort Worth Operations: Cold $324,000.00 Directions Home Weather Overflow or COVID-19 Response Sub -Total, Emergency $804,000.00 Shelter Operations Cornerstone Homelessness Assistance Network Prevention: Re -Entry $450,000.00 Program SafeHaven of Tarrant Homelessness $50,000.00 County Prevention Sub -Total, http://apps.cfwnet.org/council_packet/mc_review.asp?ID=28226&councildate=9/15/2020[11/10/2020 11:44:14 AM] M&C Review Homelessness $500,000.00 Prevention TOTAL ESG-CV2 CONTRACTS $5,463,477.00 The City's Directions Home Division will execute one or more subcontracts for the purpose of providing cold weather overflow shelter or COVID-19 response sheltering, as needed. Demand for these services will be dependent on changing conditions, such as weather conditions and existing shelter capacity. Directions Home will bring back an M&C to seek approval for the subcontracts, if required. All figures have been rounded to the nearest dollar for presentation purposes. These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. These are reimbursement grants. The Neighborhood Services Department has the responsibility to validate the availability of funds prior to an expenditure being made. TO Fund Department Account Project ID I ID FROM Fund Department Account Project ID ID Submitted for Citv Manaaer's Office bv: Oriainatina Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Reference # Amount Year (Chartfield 2) Program Activity Budget Reference # Amount Year (Chartfield 2) 1920NS CARES Act HudFuds ESG-CV2 Awards Rec4.docx Award Letter for ESG-CV2 - $6 million odf Fernando Costa (6111) Victor Turner (8187) Barbara Asbury (7331) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=28226&councildate=9/15/2020[11/10/2020 11:44:14 AM]