The URL can be used to link to this page

Home My WebLink AboutContract 56702-A1CSC No. 56702-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 56702 WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 56702, (the CONTRACT) which was administratively authorized on the 11th day of November, 2021 in the amount of $ 82,600.00; and WHEREAS, the CONTRACT involves professional services for the following project: Professional Services - Areas 1 & 2, CPN 101917; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $16,900.00. (See Attached Funding Breakdown Sheet, Page -3-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $99,500.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as designated Assistant City Manager. of the date subscribed by the City's OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 1 of 3 Professional Services - Areas 1 & 2 CPN 101917 APPROVED: City of Fort Worth William Johnson (5(b 12, 202311:45 CDT) William Johnson Assistant City Manager DATE: Halff Associates, Inc. . '-�% Jacob Hays, P.E. Public Works Team Leader DATE: August 22, 2023 APPROVAL RECOMMENDED: �-Z.- Lauren Grier (Se° 11. 202307 24 CDTI Lauren Prieur, P.E. Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Y-/ 7.�4— Clint Hoover, P.E. Engineering Manager APPROVED AS TO FORM AND LEGALITY: wowrl Mack (Sep 11, 2023 12:07 CDT) Douglas W. Black Sr. Assistant City Attorney F4 �d4b FOq T �C ATTEST: ' 9� P �jo o=0 l.g o QnURna o'o Jannette Goodall City Secretary M&C: N/A Date: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas P ofessional Services - Areas 1 & 2 Prof Services Agreement Amendment Template CPN 101917 Revision Date: November 23, 2021 Page 2 of 3 FUNDING BREAKDOWN SHEET City Secretary No. 56702 Amendment No. 1 Department Fund -Account -Center Amount 0200431 34018-0200431-5330500-101917-E03230-9999- $16,900.00 18010205 Total: $16,900.00 City of Fort Worth, Texas Professional Services - Areas 1 & 2 Prof Services Agreement Amendment Template CPN 101917 Revision Date: November 23, 2021 Page 3 of 3 ATTACHMENT "A" Scope for Enaineerina Desian Related Services for LED Conversion Areas 1 & 2 and Miscellaneous Assistance Part 2 City Proiect No. 101917 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this project is to: Assist the City in overseeing construction of the LED Conversion Areas 1 and 2. Assistance will also include updates to CITY standard street lighting details and miscellaneous design of street light improvements. WORK TO BE PERFORMED Task 1. Additional Construction Phase Services TASK 1. Additional Construction Phase Services ENGINEER will provide the following additional construction phase services. 1.1. Project Management • The ENGINEER shall attend monthly meetings facilitated by the City to discuss program progress and coordinate activities for the upcoming period. • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. ASSUMPTION A. The remaining project duration is assumed to be three (3) months. DELIVERABLES A. Monthly invoices 1.2. Field Inspection and Verification • The ENGINEER shall conduct field inspections and verifications for the remaining program assets utilizing acceptable processes established to date • The ENGINEER shall coordinate with the CONTRACTOR and update the map books for the remaining assets utilizing acceptable processes established to date. The ENGINEER shall review contractor monthly pay applications for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the pay application is free of errors, inconsistencies or omissions. The ENGINEER shall City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 1 of 3 log and track all LED light conversions and update the City's GIS spreadsheet to reflect upgrades. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. ENGINEER will field verify all items on the punch list have been addressed. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall conduct a final quality control of all GIS deliverables once work is completed and fully accepted. Upon final acceptance the ENGINEER shall deliver the final GIS assets for the City's use and records. ASSUMPTION A. The remaining project duration is assumed to be three (3) months. B. The remaining assets for Area 1 is 61 and Area 2 is 53. DELIVERABLES A. Response to Contractor's Request for Information B. Review of Contractor's pay applications C. Updated map books D. Final Punch List items E. Final GIS assets Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Performance of materials testing or specialty testing services. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re -bidding of the contract for construction. • Services necessary due to the default of the Contractor. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 2 of 3 Performance of miscellaneous and supplemental services related to the project as requested by the CITY. Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 3 of 3 ATTACHMENT B COMPENSATION Engineering Design Phase Services for Professional Services — Areas 1 & 2 — Amendment #1 City Project No. 101917 Time and Materials with Rate Schedule Project I. Compensation a. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services for this Amendment #1 for an amount not to exceed $16,900.00, unless amended. Amendment #1 shall be Time and Materials. i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Catef;ory Rate for the ENGINEER's team member performing the work and includes all direct salaries, overhead, and profit. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Each labor category rate may include a number of specialties. Labor category specialties are provided below. Labor Cateeory (Specialtv): Engineer (Civil, Structural, Mechanical, Electrical, Oil & Gas) Scientist (Environmental and Geological) Surveyor Field Tech (Survey, SUE, Environmental & Construction) Office Tech (CADD, Designer & Surveyor) Administrative (Accounting, Assistant, Marketing & Human Resources) Specialist (GIS, ROW, Visualization & IT) Intern Labor Mi -em 00 115.00 Engineer City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 6 115.00 146.00 IV 194.00 243.00 V 246.00 350.00 ATTACHMENT B COMPENSATION I 69.00 94.00 I I 99.00 129.00 Scientist III 131.00 170.00 IV 183.00 196.00 V 230.00 103.00 350.00 104.00 II 120.00 121.00 Surveyor III 126.00 145.00 IV 149.00 188.00 V 196.00 48.00 277.00 69.00 I I 70.00 88.00 Field Tech III 91.00 109.00 IV 119.00 141.00 V 174.00 43.00 175.00 69.00 I I 70.00 87.00 Office Tech 111 87.00 114.00 IV 114.00 136.00 V 150.00 31.00 286.00 69.00 Administrative II III 70.00 88.00 City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 6 LIM ATTACHMENT B COMPENSATION 87.00 114.00 IV 116.00 146.00 V 151.00 330.00 1 66.00 95.00 97.00 129.00 Specialist III 132.00 175.00 IV 184.00 223.00 V 226.00 345.00 Intern 62.00 69.00 *The above rates are valid for a twelve month period commencing on City execution of the contract. All rates are subject to annual adjustment which will be submitted to City for review no later than thirty (30) days prior to such escalation becomes effective. II. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (Non -labor) include, but are not limited to, mileage, travel and lodging, expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. III. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). IV. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 6 LIM ATTACHMENT B COMPENSATION of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER'S excess costs expended prior to such increase will be allowable to the same extent as is such costs had been incurred after the approved increase. The Engineer shall be paid monthly payments as described in Section II — Method of Payment. V. Method of Payment a. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. b. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. c. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. d. Payment of invoices will be subject to certification by the City that such work has been performed. VI. Progress Reports. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. VII. A Summary of fees are listed in the following table. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 4 of 6 ATTACHMENT B COMPENSATION I. Summary of Fees — Amendment #1 Firm Primary Responsibility Fee Amount % Prime Consultant Halff Associates, Inc. LED Conversion Areas 1 & 2 $16,900.00 100% and Misc. Assistance Proposed SBE Sub -Consultants Non-SBE Consultants Project Number & Name CPN 101917- LED Conversion Areas 1 & 2 and Misc. Assistance — Amendment #1 City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 5 of 6 TOTAL Total Fee $16,900.00 $16,900.00 100% SBE Fee SBE % $0.00 0% EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 6 of 6 LIM Professional Services Invoice Project Manager: IClint Hoover, MBA, P.E., S.E. Summary Project: LED Conversion Areas 1 & 2 and Misc. Assistance City Project #: �101917 City Sec Number: Supplier Instructions: Fill in green cells including Invoice Number, From and To Dates and the included worksheets. Company Name: IHalff Associates, Inc. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the I Consultant folder within Project's folder. Supplier's PM: David M. Smith email: dsmith@halff.com Supplier Invoice #: Office Address: 4000 Fossil Creek Blvd. Fort Worth, TX 76137 Payment Request #: Telephone: 817-847-1422 Service Date:From Fax: 817-232-9784 Service Date:To Invoice Date: Remit Address: P.O. Box 678316 Dallas, TX 75267-8316 Sheet FID and Work Type Description Work Type 1 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 Agreement LTD Agreement Amendment Amount to Completed Percent ($) Invoiced Current Amount Amount Date Amount Spent Previously Invoice $82,600.00 $82,600.00 Remaining Balance $82,600.00 Totals This Invoice $82,600.00 $82,600.00 $82,600.00 Overall Percentage Spent: Halff Associates, Inc. 817-847-1422 817-232-9784 4000 Fossil Creek Blvd. P.O. Box 678316 Fort Worth, TX 76137 Dallas, TX 75267-8316 CFW Project Manager Clint Hoover, MBA, P.E., S.E. Supplier's Project Manager: IDavid M. Smith I Supplier's PM email: IdsmithPhalff.com Name of Project: LED Conversion Areas 1 & 2 and Misc. Assistance Labor Cateaory Name Project Manager (example) Senior Engineer (example) Engineer (example) Junior Engineer (example) CAD Technician (example) Adminstralive Support (example) etc Total Labor Subcontract Service Subcontract Service - <1 example> I Subcontract Service - <2 example> I etc I Subcontractor Subtotal 10 Percent Markup on Subcontract Services Nonlabor Expenses Invoice Supplier Project No Proj. Invoice No Invoice date I Period Service Date:From Service Date:To City Secretary Contract #: P.O. Number: Hours Rate ($/hr) Amount $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0 I I I I I I I I $0.00 $0.00 Nonlabor Expense Subtotal Total Expenses (Subcontract Services+Markup+Nonlabor Expenses) I I I I I I I I I I $0.00 46349.001 $0.00 $0.00 TOTAL DUE THIS INVOICE $0.00 Professional Services Invoice Project Manager: Clint Hoover, MBA, P.E., S.E Project: LED Conversion Areas 1 & 2 and Misc. Assistan( City Project #: 101917 Work Type Desc: supplier Instructions: FID: City Sec Number: Fill in green cells including Percent Complete and Invoiced Previously Quanities Purchase Order: When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Company Name: HalffAssociates, Inc. Supplier's PM: David M. Smith email: dsmith@halff.com Supplier Invoice #: David M. Smith Office Address: 4000 Fossil Creek Blvd. Fort Worth, Tx 76137 Payment Request #: Telephone: 817-847-1422 Service Date:From Fax: 817-232-9784 Service Date:To Invoice Date: Remit Address: P.O. Box 678316 Dallas, Tx 75267-8316 Pay Items Agreement LTD Agreement Amendment Amendment Amount to Completed Description Amount Number Amount Date Amount 30 - Design $82,600.00 $82,600.00 Totals This Unit: $82,600.00 $82,600.00 Overall Percentage Spent: Percent ($) Invoiced Spent Previously Current Remaining Invoice Balance $82,600.00 $82,600.00 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works DOCUMENT TITLE: 101917 — Vueworks Street Light Design Contract (Various Locations) (Amendment#1) M&C: Date: To: Name 1. Clint Hoover 2. Anna Benavides 3. Rajnish Gupta 4. Martin Phillips 5. Lauren Prieur 6. Doug Black 7. William Johnson 8. Ronald Gonzales 9. Jannette Goodall 10. Allison Tidwell 11. Tabitha Giddings CPN: 101917 CSO: Department Initials TPW - Signature TPW — Initial 7% TPW -Signature •7 TPW — Initial TPW - Signature F Legal — Signature dWdwb CMO - Signature CSO - Signature K K� CSO - Signature CSO - Initial TPW DOC#: Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: OYES ®No RUSH: ❑YES ❑No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES []No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContracts(a),FortWorthTexas.izov at ext. 7233 for pick up when completed. Thank you!