HomeMy WebLinkAboutContract 58459-A1R1City Secretary Contract No. 58459-AlR1
FIRST AMENDMENT AND FIRST RENEWAL OF
CITY SECRETARY CONTRACT NUMBER 58459
A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF
FORT WORTH AND SIDDONS MARTIN EMERGENCY GROUP, LLC
This FIRST AMENDMENT AND FIRST RENEWAL OF CITY SECRETARY
CONTRACT NUMBER 58459 ("First Amendment and First Renewal"), is made and entered
into by and between the City of Fort Worth, a home -rule municipal corporation of the State of
Texas ("City"), and Siddons Martin Emergency Group, LLC, a Texas limited liability company
("Vendor").
WHEREAS, the City and Vendor entered into a Non -Exclusive Vendor Services
Agreement for Vendor to provide the City with service repairs, maintenance, and purchase of parts
for light -duty vehicles, lawn, and marine equipment in the City's Fleet, City Secretary Contract
Number 58459 ("Agreement"); and
WHEREAS, the City and Vendor desire to renew and extend the Agreement for the first
renewal term; and
WHEREAS, the City and Vendor desire to amend the Agreement to revise the price
schedule of the Agreement;
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, the City and Vendor agree to amend, and to renew and extend, the Agreement
as follows:
I.
The Agreement is renewed and extended for the First Renewal Term beginning on October
1, 2023 and expiring on September 30, 2024.
II.
Exhibit B of the Agreement is amended in its entirety to be and read as set forth in
Attachment 1 to this First Amendment and First Renewal, which is attached hereto and
incorporated by reference.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FIRST AMENDMENT AND FIRST RENEWAL OF Page 1 of 5
CITY SECRETARY CONTRACT NUMBER 58459
A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH
AND SIDDONS MARTIN EMERGENCY GROUP, LLC
a. All terms and conditions of the Agreement that are not expressly amended pursuant to
this First Amendment and First Renewal shall remain in full force and effect.
b. All terms in this First Amendment and First Renewal that are capitalized but not
defined shall have the meanings assigned to those terms in the Agreement.
[SIGNATURES ON FOLLOWING PAGE]
FIRST AMENDMENT AND FIRST RENEWAL OF Page 2 of 5
CITY SECRETARY CONTRACT NUMBER 58459
A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH
AND SIDDONS MARTIN EMERGENCY GROUP, LLC
IN WITNESS WHEREOF, the parties have executed this First Amendment and First
Renewal to be effective when executed by the City's Assistant City Manager.
CITY OF FORT WORTH
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Dana Burghdoff(Sep 5,2023i :17 CDT)
Dana Burghdoff
Assistant City Manager
Date:Sep 25, 2023
Recommended by:
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Ricardo Salazar
Interim Director, Property Management
APPROVED AS TO FORM AND LEGALITY:
Kevin Anders
Assistant City Attorney I
ATTEST:
Jannette Goodall
City Secretary
M&C: 22-0748
Form 1295:2022-925126
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Siddons Martin Emergency Group, LLC
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Frank Dunaway
Regional Service Manager
Date: 9/21 /2023
Contract Compliance Manager:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Uill"fe Garcia
Denise Garcia (Sep 25, 202310:33 CDT)
Denise Garcia
Purchasing Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FIRST AMENDMENT AND FIRST RENEWAL OF Page 3 of 5
CITY SECRETARY CONTRACT NUMBER 58459
A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH
AND SIDDONS MARTIN EMERGENCY GROUP, LLC
ATTACHMENT I
EXHIBIT B
PRICE SCHEDULE
Line I Description
1 Labor, Diagnostic/ Evaluation Fee, Heavy Duty
2 Labor, Shop Rate, Mon -Fri (7:00 A.M. - 6:00 P.M.) Heavy Duty
3 Labor, Field Rate, Mon -Fri (7:00 A.M. - 6:00 P.M.) Heavy Duty
4 Labor, Shop Labor Rate, After Hours, (Friday from 6:01 P.M. through Monday at 6:59
A.M.), Holidays, Weekends Heavy Duty
5 Labor, Transportation Fee (Pick-up & Delivery Inclusive) if applicable, Round Trip, Heavy
Duty
Labor, Drive -train and Transmission Repairs: Drive -train (Clutch Assembly, Flywheel, etc.)
6 Non -Warranty hourly labor rate (1 Ton & over; Including Specialty & Off -Road
Equipment), Heavy Duty
7 Labor, Transmission (Main, Transfer Case, Chain and Final Drives) Non -Warranty hourly
labor rate, (1 Ton & Over; Including Specialty & Off -Road Equipment), Heavy Duty
8 Labor, Engine Repairs/ Engine Analysis Non -Warranty hourly labor rate (1 Ton & Over;
Including Specialty & Off -Road Equipment), Heavy Duty
9 Labor, Electrical (Alternator/Generator, Battery, Ignition, Lights, etc.) Non -Warranty
labor rate (1 Ton & Over; Including Specialty & Off -Road Equipment), Heavy Duty
Labor, Exhaust and Emissions Repairs to include DPF and SCR Cleaning - Exhaust System
10 Maintenance and Repair Non -Warranty hourly labor rate (1 Ton & Over; Including
Specialty & Off -Road Equipment), Heavy Duty
11 Labor, Fuel System Maintenance and Repair Non -Warranty labor rate (1 Ton & Over;
Including Specialty & Off -Road Equipment), Heavy Duty
Labor, General Vehicle Repair (Spring, Misc.) Automobile and Other Passenger Vehicles
12 Maintenance (Not Otherwise Classified) Non -Warranty hourly labor rate (1 Ton & Over;
Including Specialty & Off -Road Equipment), Heavy Duty
Labor, General Maintenance and Repair, Vehicle (Not Otherwise Classified) to include Oil
13 Changes, Lubrication, etc. (1 Ton & Over; Including Specialty & Off -Road Equipment),
Heavy Duty
14 Labor, Truck and Van and Repair (Not Otherwise Classified) Non -Warranty labor rate (1
Ton & Over; Including Specialty & Off -Road Equipment), Heavy Duty
Labor, Temperature Repair - A/C, Heater, Radiator, Ventilation, etc. Cooling, Heating,
15 and Ventilating System (A/C System, Hoses, Water Pump, Radiator, Heater &
Accessories, Ventilation, etc.) (1 Ton & Over; Including Specialty & Off -Road Equipment),
Heavy Duty
Labor, Vehicle Radio, Speakers, Maintenance and Repair, including specialty & Off -Road
16 Equipment Labor Rate (1 Ton & Over; Including Specialty & Off -Road Equipment), Heavy
Duty
FIRST AMENDMENT AND FIRST RENEWAL OF
CITY SECRETARY CONTRACT NUMBER 58459
A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH
AND SIDDONS MARTIN EMERGENCY GROUP, LLC
LIOM Rate
HR $165.00
HR $165.00
HR $165.00
HR $165.00
HR $95.00
HR $165.00
HR $165.00
HR $165.00
HR $165.00
HR $165.00
HR $165.00
HR $165.00
HR $165.00
HR $165.00
HR $165.00
HR $165.00
Page 4 of 5
17
Labor, Wheel, Alignment, Suspension, Rear End, Etc. Repair Alignment and Wheel
HR $165.00
Balancing (Including Front -End Repair) flat rate, Heavy Duty
18
Labor, Suspension (Axles, Springs, Steering, etc.) flat rate fee (1 Ton & Over; Including
HR $165.00
Specialty & Off -Road Equipment), Heavy Duty
19
Labor, Hose Repairs and/or Replacement (Monday - Friday between 7:00 A.M. - 6:00
HR $165.00
P.M.) Billed to the nearest quarter of the hour, Heavy Duty
20
Labor, Hose Repairs and/or Replacement (Billed to the nearest quarter of the hour),
HR $165.00
Heavy Duty
21
Parts - Cost Plus (+) 67 percent of 'Manufacturers List Price' - for Heavy Duty Vehicles
and Equipment
22
Subcontracting - Cost Plus (+) 20 percent of Total Sublet Invoice - for Heavy Duty
Vehicles and Equipment
FIRST AMENDMENT AND FIRST RENEWAL OF Page 5 of 5
CITY SECRETARY CONTRACT NUMBER 58459
A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH
AND SIDDONS MARTIN EMERGENCY GROUP, LLC
10/19/22, 8:28 AM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA Fo
RTWoRym
Create New From This M&C
DATE: 9/27/2022 REFERENCE **M&C 22- LOG 13P22-0122 ADDITIONAL LT & HVY
NO.: 0748 NAME: DUTY VEHICLES & EQP SVS LSJ PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with BMW Motorcycles of North
Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto
Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
Additional Light and Heavy Duty Vehicle and Equipment Services for the Property
Management Department for a Combined Annual Amount Up to $1,974,288.00 for the
Initial Term and Authorize Four One -Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with BMW
Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star
Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for
additional light and heavy duty vehicle and equipment services for the Property Management
Department for a combined annual amount up to $1,974,288.00 for the initial term and authorize
four one-year renewals for the same annual amount.
DISCUSSION:
The Property Management (Fleet) Department approached the Purchasing Division for assistance
with securing an annual agreement for additional light and heavy duty vehicles and equipment
services. Purchasing previously issued Invitation to Bid (ITB) No. 22-0017 which resulted in the
award of an annual agreement; however there were not enough Vendors to provide services for the
City's mixed fleet of light and heavy duty vehicles, other motorized equipment. In order to procure
additional services, Purchasing staff issued ITB No. 22-0122. The ITB included detailed specifications
describing the requirements for light and heavy duty vehicle repairs and services.
The bid was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning
April 27, 2022 through June 1, 2022. The City received six bids. An evaluation panel consisting
of representatives of the Property Management Department reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final
scores are listed in the table below.
Bidders
BMW Motorcycles of North Dallas.
Custom Truck One Source, L.P.
Frank's Wheel Aligning, Inc.
Lone Star Auto Sound & Security
Premier Truck Group
Siddons Martin Emergency Group, LLC
Best Value criteria:
(a) Contractor's qualification and experience;
Evaluation Criteria
a
b
c
d
Total
13.3
8
8.5
0
30
12.6
9.5
9
0
31
13.3
9
8
0
30
13.3
8.5
10
50
82
13.3
9
8.5
0
31
12.6
9
10.5
0
32
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30300&cou nciIdate=9/27/2022 1 /3
10/19/22, 8:28 AM M&C Review
(b) Extent to which the goods and services meet the City's needs;
(c) Contractor's Reputation
(d) Cost of service
After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One
Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group
and Siddons Martin Emergency Group, LLC, presented the best value to the City and therefore,
recommends that Council authorize agreements with BMW Motorcycles of North Dallas, Custom
Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier
Truck Group and Siddons Martin Emergency Group, LLC. Under these non-exclusive agreements,
the department will order services according to the lowest cost and availability. No guarantee was
made that a specific amount of services would be purchased. Staff certifies that the recommended
vendors' bids met specifications.
Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property
Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund for Fiscal Year
2022 & Fiscal Year 2023.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. This agreement will be concurrent with the annual agreement
awarded from ITB No. 22-0017.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may
be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code
and does not require specific City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal
Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 Operating
Budget, as appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being
incurred, the Property Management Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manaqer's Office by_
Originating Department Head:
Program Activity Budget Reference #
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Amount
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30300&cou nciIdate=9/27/2022 2/3
10/19/22, 8:28 AM
M&C Review
Additional Information Contact: Cynthia Garcia (8525)
LaKita Slack -Johnson (8314)
ATTACHMENTS
13P22-0122 ADDITIONAL LIGHT & HEAVY VEHICLES & EQUP SVS LSJ PMD funds availabilitv.pdf (CFW Internal)
Approved Waiver Form-22-0122.pdf (CFW Internal)
Combined FID TABLE.xlsx (CFW Internal)
Form 1295 BMW.pdf (CFW Internal)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30300&cou nciIdate=9/27/2022 3/3
CSC 58459 Al R1 Siddons
Final Audit Report 2023-09-22
Created: 2023-09-21
By: Landon Mendez (Imendez@siddons-martin.com)
Status: Signed
Transaction ID: CBJCHBCAABAAdlTPhBpDO7ygz8-hUGJ5cSYaYSMPzver
"CSC 58459 Al R1 Siddons" History
Document created by Landon Mendez (Imendez@siddons-martin.com)
2023-09-21 - 3:52:26 PM GM - IP address: 12.190.209.19
Document emailed to Frank Dunaway (fdunaway@siddons-martin.com) for signature
2023-09-21 - 3:53:12 PM GM
Email viewed by Frank Dunaway (fdunaway@siddons-martin.com)
2023-09-22 - 2:56:16 PM GM - IP address: 104.47.74.126
Document e-signed by Frank Dunaway (fdunaway@siddons-martin.com)
Signature Date: 2023-09-22 - 2:56:59 PM GM - Time Source: server- IP address: 47.189.35.23
Agreement completed.
2023-09-22 - 2:56:59 PM GM
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