HomeMy WebLinkAboutContract 56862-A1R256862-A1 R2
CSC No.
FIRST AMENDMENT TO AND SECOND RENEWAL OF
VENDOR SERVICES AGREEMENT
FORT WORTH CITY SECRETARY CONTRACT NO. 56862
This First Amendment to and Second Renewal of the VENDOR SERVICES
AGREEMENT ("Amendment and Renewal"), Fort Worth City Secretary Contract No. 56862,
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation and
UBM ENTERPRISE, INC. ("Vendor"), a Texas Corporation, each individually referred to as
a "party" and collectively referred to as the "parties."
WHEREAS on December 16, 2021, the City entered into an Agreement with Vendor for
janitorial services, as more specifically described in City Secretary Contract No. 56862 (the
"Agreement"); and
WHEREAS the Agreement has been renewed through December 13, 2023 (City Secretary
Contract No. 56862-R1); and
WHEREAS City and Vendor now wish to amend the Agreement for the first time to
revise the Agreement's payment schedule; and
WHEREAS City and Vendor also wish to renew the Agreement through December 13,
2024.
NOW THEREFORE, City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1. Renewal. The City hereby exercises its second of four options to renew the
Agreement for an additional one (1) year term which will expire December 13, 2024, unless
terminated earlier in accordance with the Agreement.
2. Amendment of Payment Schedule. The Payment Schedule attached to this
Amendment and Renewal as Exhibit A is incorporated into the Payment Schedule attached to
the Agreement as Exhibit B. In the event of any conflict between the Payment Schedule
attached to this Amendment and Renewal as Exhibit A and the Payment Schedule attached to
the Agreement as Exhibit B, the Payment Schedule attached to this Amendment and Renewal
as Exhibit A shall control.
3. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[signature page follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to and Second Renewal of
Fort Worth City Secretary Contract No. 56862 Page I of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Dana 541-ah lq
L �� ��.b. �,� _- _-. oCDT)
By:
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By:
Name: Ricky Salazar
Title: Interim Property Management Director
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Denise Garcia ( 12, 2023 12:19 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
ATTEST: 4 ""P
P�`
0o d By: !�
_ , e s °IIaa nezOsaaa Name: Matthew A. Murray
By: ^ Title: Assistant City Attorney
Name: Jannette S. Goodall
Title: City Secretary CONTRACT AUTHORIZATION:
M&C: 21-0952 (December 14, 2021)
1295: 2021-827072
VENDOR:
UBM Ent rpr. es„INC.
By: �.
Nam . Michael Smiddy
Title: President
Date: 10/10/2023
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to and Second Renewal of
Fort Worth City Secretary Contract No. 56862 Page 2 of 3
EXHIBIT A — PAYMENT SCHEDULE
Category
Night Cleaning Labor
Day Porter
First Amendment to and Second Renewal of
Fort Worth City Secretary Contract No. 56862
Current
$0.06 per sq. ft.
$14.82 per hour
Rate
$0.074 per square foot
$14.82 per hour
Page 3 of 3
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/14/21 M&C FILE NUMBER: M&C 21-0952
LOG NAME: 13P 21-0152 JANITORIAL SERVICES FOR NEW CITY HALL JC
SUBJECT
(ALL) Authorize an Agreement with UBM Enterprises, Inc. for Janitorial Services and Products in a Combined Annual Amount Up to
$1,144,728.44 and Authorize Four Annual Renewals Options for the Same Amount for the City of Fort Worth
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with UBM Enterprises, Inc. for janitorial services and products in a combined
annual amount up to $1,144,728.44 and authorize four annual renewals options for the same amount for the City of Fort Worth.
DISCUSSION:
Property Management approached Purchasing to issue a bid for janitorial services and products for the new City Hall Pier One building. The
Purchasing Division issued an Invitation to Bid (ITB) 21-0152. The bid detailed specifications regarding duties, performance expectations,
required experience, scheduling, and supervision requirements for all areas of the building.
The ITB was issued on August 3, 2021, with submission due by September 2, 2021. The ITB was advertised in the Fort Worth Star -Telegram
every Wednesday from August 4, 2021 through September 1, 2021. Fifty-six vendors were solicited from the purchasing vendor database system;
Sixteen responses were received. Each bid response received points based on a pre -established, best -value matrix of weighted factors and was
scored according to price, equipment list, training/orientation/new practices, references, and business equity commitment. Upon review of the
information, UBM Enterprise, Inc. received the highest overall score and was determined to present the best value to the City.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
Upon City Council approval, the agreement will begin upon execution and will end one year from that date. The contract contains provisions that no
guarantee is made that a specific amount of services will be purchased and the city departments will acquire the services on an "as needed"
basis. The contract may be renewed for up to four successive one-year terms at the City's option. This action does not require specific City
Council approval, provided that the City has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
UBM Enterprises, Inc. is in compliance with the City's Business Equity Ordinance by committing to 100.00% Business Equity participation on this
project. The City's Business Equity goal on this project is 13%.
This agreement may be renewed for up to four-year terms at the City's option. This action does not require specific City Council approval provided
that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Property
Management Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Jay Chapa 5804
Oriainatina Business Unit Head:
Additional Information Contact:
Expedited
Reginald Zeno 8517
Cynthia Garcia 8525
Jeff Cope 8313