HomeMy WebLinkAboutContract 57056-A3CSC No. 57056-A3
AMENDMENT NO.3
TO CITY OF FORT WORTH CONTRACT NO. 57056
This Amendment is entered into by and between the City of Fort Worth (hereafter
'Buyer"), a home rule municipality, and Dealers Electrical Supply Company ("Vendor").
Buyer and Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on January 27, 2022, the Parties entered into City Secretary Contract 57056
for Vendor to provide electrical supplies ("Agreement/Contract");
WHEREAS, on March 2, 2022, the City executed a contract amendment to increase the
total compensation up to One Million Seven Hundred Thousand Dollars ($1,700,000.00);
WHEREAS, on February 28, 2023, the City executed a contract amendment to increase
the total compensation up to One Million Eight Hundred Thousand Dollars ($1,800,000.00); and
WHEREAS, the Parties wish to amend the Agreement to increase the total compensation
amount to a total of Three Million Five Hundred Thousand Dollars ($3,500,000.00) as authorized
under Mayor and Council Communication No. 23-0064 (February 14, 2023).
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1. The Compensation provision of the Agreement is hereby amended to read as follows:
"City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. Total payment made under this Agreement shall not
exceed Three Million Five Hundred Thousand Dollars ($3,500,000.00). Vendor shall
not provide any additional items or services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional
costs for such services. City shall not be liable for any additional expenses of Vendor not
specified by this Agreement unless City first approves such expenses in writing."
2. All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: William .(ohnson (Oct 17, 202319:01 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: OCt 17, 2023
APPROVAL RECOMMENDED:
By: Lauren Prieur(Oct 15. 20230324 EDT)
Name: Laura Prieur
Title: TPW Director
ATTEST:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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Name: Brandon Callicoat
Title: TPW Superintendent
APPROVED AS TO FORM AND LEGALITY:
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By.
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Name: Jessika J. Williams
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Title: Assistant City Attorney
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By:
Name: Jannette S. Goodall
Title: City Secretary
DEALER ELECTRICAL SUPPLY CO.
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By: Darvl Dona dson (Oct 13, 202317:01 CDT)
Name: Daryl Donaldson
Title: Vice President — Sales & Marketing
Date: Oct 13, 2023
CONTRACT AUTHORIZATION:
M&C: 23-0064
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review Page 1 of 2
0
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGEND FORTWORTH
Create New From This M&C
REFERENCE **M&C 23- 13P AMEND BB657-21
DATE: 2/14/2023 NO.: 0064 LOG NAME: COOP ELECTRIC
SUPPLIES CB TPW
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract No. 57056 with
Dealers Electrical Supply Co. and an Amendment to City Secretary Contract No. 57057
with Elliott Electric Supply Inc. for Electrical Supplies to Increase the Combined Annual
Amount by $1,800,000.00 for the Transportation and Public Works Department for
an Annual Amount Not to Exceed $3,500,000.00, and Authorize One One -Year Renewal
for the Same Annual Amount, Using BuyBoard Cooperative Contract 657-21
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an amendment to City Secretary
Contract No. 57056 with Dealers Electrical Supply Co. and an amendment to City Secretary Contract
No. 57057 with Elliott Electric Supply Inc. for electrical supplies to increase the combined annual
amount by $1,800,000.00 for the Transportation and Public Works Department for an annual
amount not to exceed $3,500,000.00, and authorize one one-year renewal for the same annual
amount, using BuyBoard Cooperative Contract 657-21.
DISCUSSION:
The Transportation and Public Works Department (TPW) requested that the Purchasing Division
assists with amending agreements under Mayor and Council Communication (M&C) 22-0109 to
increase the annual amount by $1,800,000.00 for an annual amount not to exceed $3,500,000.00.
The increase will be used to purchase electrical parts and supplies to maintain Transportation and
Public Works facilities. These agreements will also still be available to all other City Departments.
The maximum amount allowed under this agreement citywide will be $3,500,000.00, however, the
actual amount used will be based on the need of the department and the available budget.
BuyBoard Contract No. 657-21 has a term through November 30, 2023. The Request for Offer for
BuyBoard Contract No. 657-21 was published on January 27, 2021, and responses were opened on
June 17, 2021. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined it
to be fair and reasonable.
The agreement may be renewed for up to one additional one-year term, in accordance with the terms
of the BuyBoard Contract. Should BuyBoard elect to exercise the renewal options, the City will do the
same.
State law provides that a local government purchasing an item under a cooperative purchase
agreement satisfies any state law requiring that the local government seek competitive bids for the
purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing
power of government entities across the State of Texas.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=30691 &councildate=2/14/2023 10/18/2023
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the change order. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund I Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Originating Department Head:
Additional Information Contact:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
William Johnson (5806)
Anthony Rousseau (8338)
Lauren Prieur (6035)
Anthony Rousseau (8338)
Charles Benson (8063)
ATTACHMENTS
13P AMEND COOP 657-21 DEALERS ELECTRIC SUPPLY BB.Ddf (Public)
13P Amend COOP 657-21 Elliott Electric Supply BB.Ddf (Public)
Dealers Electric Supply 657-21 Form 1295 Certificate 100990785.Ddf (CFW Internal)
Dealers Electrical-SAMS.Ddf (CFW Internal)
Elliott Electric 657-21 Form 1295.Ddf (CFW Internal)
Elliott Electric-SAMS.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30691&councildate=2/14/2023 10/18/2023