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CONTRACT NO
AMENDMENT TO CITY SECRETARY CONTRACT NO. 29180
BOYS & GIRLS CLUBS OF GREATER FORT WORTH— SAFE HAVEN
STATE OF TEXAS §
COUNTIES OF TARRANT §
AND DENTON §
This Agreement is made between the City of Fort Worth, a municipal corporation,
acting herein by and through Joe Paniagua, its duly authorized Assistant City Manager,
and the Boys and Girls Club of Greater Fort Worth, acting by and through Joe Cordova,
its duly authorized Executive Director.
WHEREAS,the City of Fort Worth ("City") and the Boys and Girls Club of
Greater Fort Worth entered into an Agreement identified as City Secretary Contract No.
28200 as amended by City Secretary Contract No. 29180; and
WHEREAS, it is the mutual desire of the parties to said City Secretary Contract
No. 29180, that its term be renewed for a period of time beginning October 1, 2004 and
ending on September 30, 2005; and
WHEREAS, the "City" has received funds from the Fort Worth Crime Control
and Prevention District to support the extension of this contract;
NOW THEREFORE, KNOW ALL BY THESE PRESENT:
1.
City Secretary Contract No. 28200 as amended by City Secretary Contract No.
29180, currently on file in the office of the City Secretary of the City of Fort Worth, is
hereby renewed and extended in its entirety for a period beginning October 1, 2004 and
ending September 30, 2005.
2.
City agrees to pay an amount not to exceed $262,810 in support of the Safe Haven
Program, payments to be made following receipt of a signed original invoice from the
Boys and Girls Club of Greater Fort Worth.
3.
All other terms, provisions, conditions, covenants and recitals of said City
Secretary Contract No. 28200 as amended by City Secretary Contract No. 29180 which
are not expressly amended herein shall remain in full force and effect during the term this
renewal.
4.
The Boys and Girls Clubs of Greater Fort Worth agrees to fully perform, or cause
to be performed, with good faith and due diligence, all work and services described in
Exhibit A. attached and incorporated herein for all purposes incident to the contract. The
Boys and Girls Clubs of Greater Fort Worth agrees to expend the funds herein provided
in accordance with the budget attached as Exhibit B.
IN WITNESS WHEROF, the parties hereto ha ecuted thi greement in
multiples in Fort Worth, Tarrant County, Texas this X day of , A.D. 2004.
ATTEST: CITY OF FORT WORTH
By: 2�' j
City Secretary Joe Pa is
Assist nt ity Manager
APPROVED AS TO FORM AND LEGALITY:
(�J- " ��A� -
David Yett, City Attorney, by:
BOYS AND GIRLS CLUB OF
GREATER FORT WORTH
COntract Authorization
.10 ( (15
d
Date
By:
J e ordova
cu
tive Director
BOYS&GIRLS CLUBS
OF GREATER FORT WORTH
EXHIBIT "A"
2004-2005
CCPD Funds
Annual goals of the Safe Haven South program.
1. Provide programs to 750 youth living within two miles of the Safe Haven South program site
2. Provide 22,000 Impact Hours of Recreational and Athletic activities for 200 youth daily
3. Provide 10,000 Impact Hours of Cultural Enrichment activities for 200 youth daily
4. Provide 16,000 Impact Hours of Educational Enhancement activities for 200 youth daily
5. Provide 4,000 Impact Hours of Alcohol & Substance Abuse prevention activities for
200 youth daily
Annual goals of the Safe Haven Diamond Hill program.
1. Provide programs to 200 youth living within two miles of the Safe Haven Diamond Hill program site
2.. Provide 22,000 Impact Hours of Recreational and Athletic activities for 100 youth daily
;. Provide 10,000 Impact Hours of Cultural Enrichment activities for 100 youth daily
4. Provide 16,000 Impact Hours of Educational Enhancement activities for 100 youth daily
5. Provide 4,000 Impact Hours of Alcohol & Substance Abuse prevention activities for
100 youth
An impact hour is defined as a minimum of one hour participation in one particular activity. Some
activities (field trips, sporting events, tutorials, etc.)may actually be several hous in duration but
are counted as one hour.
EXHIBIT B
/4pz
BAYS&GIRLS CLUBS
OF GREATER FORT WORTH
SAFE HAVEN PROGRAM BUDGET 2004-2005
CCPD Funds
Total SH South SH Diamond Hill
oly @ Kirkpatrick M.S.
Salaries
Branch Director $ 66,000 30,000 36,000
Health/Director $ 16,000 16,000
Education Director $ 48,000 20,000 28,000
Assistant Education Director $ 11,760 11,760
Social Recreation $ 24,500 9,500 15,000
Cultural Enrichment
Front Desk Clerk $ 1,760 1,760
Total Salaries $ 168,020 73,020 95,000
FICA $ 12,854 5,586 7,268
Worker's Comp $ 3,629 1,577 2,052
Unemployment $ 2,940 1,278 1,663
Health Insurance $ 12,600 6,300 6,300
Life/Disability $ 1,200 600 600
Retirement $ 10,000 5,000 5,000
Total Benefits $ 43,223 20,341 22,882
Total Personnel $ 211,243 93,361 117,882
Professional Fees 7,000 3,500 3,500
Supplies 16,000 8,000 8,000
loccupancy 7,000 3,500 3,500
Transportation 11,567 3,402 8,165
Other 10,000 5,000 5,000
Includes Telephone, Postage,
Liability Insurance
Total Budget Is 262,810 $ 116,763 $ 146,047
STATE OF TEXAS §
COUNTIES OF TARRANT §
AND DENTON
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared Joe Cordova, known to me to be the same person
whose name is subscribed to the foregoing instrument, and acknowledged to me that the
same was for the purposes and consideration therein expressed, as the act and deed of the
Boys and Girls Club of Greater Fort Worth, and in the capacity therein stated as its
duly authorized officer or representative.
IV N UNDER MY HAND AND SEAL OF OFFICE this V-4 day
of � �� , 2004.
REBECCA J. MURO Notary Public in a d for
Notary Pblic
STATE OF TEXAS the State of Texas
OF My Comm.Exp.04/16/2006
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/5/2004
DATE: Tuesday, October 05, 2004
LOG NAME: 35SAFEHAVEN REFERENCE NO.: **C-20320
SUBJECT:
Amend City Secretary Contract No. 29180 with the Boys and Girls Clubs of Greater Fort Worth to
Continue Operation of the Safe Haven Program
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract amendment for
$262,810 with the Boys and Girls Clubs of Greater Fort Worth to extend the term of the agreement to
FY2004-2005 to continue operation of the Safe Haven Program.
DISCUSSION:
The Safe Haven Program began in 1992 as part of the Weed and Seed Grant, which expired September
30, 2000. Safe Havens are places for children in targeted neighborhoods to play and learn with other
children without fear of being a victim of crime.
The Safe Haven Program was first operated in the near Southeast part of Fort Worth and was later
expanded to the Diamond Hill neighborhood. One site is at Polytechnic Martin Safe Haven at 3123 Avenue
G and the other is at Kirkpatrick Middle School.
On September 30, 2003 (M&C C-19777), the City Council authorized the City Manager to execute City
Secretary Contract No. 29180 with the Boys and Girls Clubs of Greater Fort Worth for operation of the Safe
Haven Program continuing funding of $262,810 for FY2003-04. This Mayor and Council Communication
authorizes the amendment of that contract to extend the existing contract terms to FY2004-2005. Funding
in the amount of$262,810 has been allocated annually in the Crime Control and Prevention District (CCPD)
budget since FY2001-2002 and continues in FY2004-2005.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the FY2004-2005 operating budget, as
appropriated, of the Crime Control and Prevention District Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359808 $262.810.00
Submitted for City Manager's Office by: Joe Paniagua (6140)
Originating Department Head: Ralph Mendoza (392-4210)
Additional Information Contact: Susan Alanis (392-4221)
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