HomeMy WebLinkAboutContract 58295-R1CSC No. 58295-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 17, 2023
Loomex Industrial Services LLC
Attn: Vikas Bhaskaran or Whom It May Concern
3604 Raider Dr.
Hurst, TX 76053
Re: Contract Renewal Notice —1st Renewal
Invitation to Bid — Machine Shop Services and Fabrication
Contract CSC No. 58295
Original Contract Amount: $433,125.00
The above referenced contract with the City of Fort Worth, as renewed, expires October
18, 2023. This letter is to inform you that the City has appropriated funding and is exercising its
right to renew the contract in the original contract amount, which will be effective upon execution
by the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httn:Hfortworthtexas.aov/t)urchasiniz to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
F"f 64ez-l'
/�Yrergland
a Shatab
Contract Compliance Specialist
(817)392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
T c 8c<� By; Dana Burghdoff (Oct 2023 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
CMristoahor Harder
By: Christopher Harder (Oct 18, 202312:02 CDT)
Name: Chris Harder
Title: Director, Water Department
ATTEST:
eol FOgT�Y°A
dam.^ v09dp
By:
V a°°°°n�45Q'•;
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR/VENDOR:
By: Loomex Industrial Services LLC
Name: V/K M%k KAMAI
Title: 2
Date: 26 23
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
s a
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
I
By: DBlack (Cc 16:28 CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 22-0662
Date Approved: 9/13/2022
Form 1295 Certification No.: 2022-924164
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
10/17/23, 12:03 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 9/13/2022 REFERENCE **M&C 22-
NO.: 0662
LOG NAME:
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FoRTWoRm
13P ITB 22-0170 MACHINE
SHOP SERVICES AND
FABRICATION AW WATER
Rej
SUBJECT: (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with Loomex Industrial
Services, LLC and Southwest Industrial Services, Inc. for Machine Shop Services and
Fabrication for the Water Department in a Combined Annual Amount Up to
$577,500.00 for the Initial Term and Authorize Four, One -Year Renewals for the Same
Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive purchase agreements
with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. for machine shop
services and fabrication for the Water Department in a combined annual amount up to
$577,500.00 for the initial term and authorize four, one-year renewals for the same annual amount.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an
agreement for machine shop services and fabrication on an as -needed basis. Under the proposed
agreement, the Vendor will repair and maintain mechanical equipment for water and wastewater
treatment and pumping facilities throughout the City of Fort Worth. Purchasing issued an Invitation to
Bid (ITB) that consisted of detailed specifications regarding the requirements for equipment, safety
procedures, and testing and quality control of the completed work.
The ITB was advertised in the Fort Worth Star -Telegram on July 6, 2022, July 13, 2022, July 20,
2022, and July 27, 2022. The City received two responses.
An evaluation panel consisting of representatives from the Water and Property Management
Departments reviewed and scored the submittals using Best Value criteria. The individual scores
were averaged for each of the criteria and the final scores are listed in the table below.
Bidders
Evaluation Factors
a b c d Total
score
Loomex Industrial Services, LLC 17.88 11.50 14.38 40.00 73.75
Southwest Industrial Services,
Inc.
Best Value Criteria:
8.63 11.50 11.88 26.97 58.97
a. Business's proximity to the address listed
b. Contractor's References
c. Contractor's ownership of required lathes and personnel's ability to perform services in the
timeframe specified
d. Cost of service
After evaluation, the panel concluded that Loomex Industrial Services, LLC and Southwest Industrial
Services, Inc. both present the best value and will provide the necessary coverage for the City.
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M&C Review
Therefore, the panel recommends that Council authorize agreements with Loomex Industrial
Services, LLC and Southwest Industrial Services, Inc.. No guarantee was made that a specific
amount of services would be purchased. Staff certifies that the recommended vendors' bids met
specifications.
FUNDING: The maximum amount allowed under this agreement for the initial term will be
$577,500.00, however the actual amount used will be based on the need of the department and
available budget. The annual department allocation for this agreement is:
Department Estimated Annual Amount Account Name
Water $550,000.00 5330201 - Other Contractual Services
Water $27,500.00 5610109 - Minor Equipment
Funding is budgeted in the Other Contractual Services & Minor Equipment accounts of the Water &
Sewer Department's Water & Sewer Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action
does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to any
expenditure being incurred, the Water department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Program Activity Budget
Reference #
Year
(Chartfield 2)
Program Activity Budget
Reference #
Year
(Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Christopher Harder (5020)
Cynthia Garcia (8525)
Alyssa Wilkerson (8357)
Amount
Amount
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ATTACHMENTS
M&C Review
13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER funds availabilitv.pdf (CFW Internal)
13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER Updated FID Table.xlsx (CFW
Internal)
Business Equity Waiver.pdf (CFW Internal)
Form 1295- Loomex Industrial Services LLC.pdf (CFW Internal)
Form 1295- Southwest Industrial Services. Inc..pdf (CFW Internal)
SAMs Report -Loomex Industrial Services LLC.pdf (CFW Internal)
SAMs Report- Southwest Industrial Services.. Inc.pdf (CFW Internal)
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