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HomeMy WebLinkAboutContract 55664-R3CSC No. 55664-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 18, 2023 AVI-SPL, LLC Attn: Steve Benjamin, Executive Vice President 6301 Benjamin Rd. Ste 101 Tampa, FL 33634 Re: Contract Renewal Notice Contract No. CSC No. 55664 (the "Contract") Renewal Term No. 3: February 1, 2024 to January 31, 2025 The above referenced Contract with the City of Fort Worth expires on January 31, 2024 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Katya.Flores Sincerely, Katva Flores Sr. Admin Assistant a,fortworthtexas.2ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 8 ACCEPTED AND AGREED: CITY OF FORT WORTH I--4.11,— ByValerie Washington (Oct 25, 2023 11:54 CDT) Name: Valerie Washington Title: Assistant Citv Manager Date: Oct 25, 2023 APPROVAL RECOMMENDED: By: J s Davis (Oct 20, 2023 12:05 EDT) Name: Jim Davis Title: Fire Chief ATTEST: dovvpp o� FO p 0t p�J o00 0 009.10 -o dVo 8 g=A P�Q f'oo p nEX A?o4a By: Name: Jannette Goodall Title: Citv Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ByBIPF Ray (Oct 19, 2023 10:21 CDT) Name: Brenda Rav Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Tavlor Paris Title: Assistant Citv Attornev CONTRACT AUTHORIZATION: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 8 AVI-SPL, LLC By: /X Name: Steve Beniamin Title: Executive Vice President Contract Renewal Page 3 of 8 Proposal Prepared For: City of Fort Worth Fletcher Jackson GSA Contract 47QTCA21DO070 Current Contract Expiration: 1/31/2024 PAN Confidential LI AVI s�SPL 10/17/2023 AVI-SPL LLC www.avispl.com Prepared By: Paul Medford paul.medford@avispl.com 972-815-1129 Proposal No: 436952 Date: 10/17/2023 Page 1 Contract Renewal Page 4 of 8 Global Support and Maintenance AVI-SPL's Global Support and Maintenance services relieve you of the day-to-day burden of maintaining your collaboration technology estate, keeping your teams connected, and concentrated on delivering business value. Elite Support Our Elite services give you an extra level of onsite responsiveness and support with: * Unlimited onsite support M-F, Sam-5pm* * Unlimited remote help desk support - available globally 24x7x365 * Facilitation of manufacturer repair or replacement programs - let us navigate your warranty terms * Software and firmware updates managed remotely for covered assets in AVI.4CS$*SPL Global Support Operations Centers • AVI-SPL's Global Support Operations Centers (GSOCs) deliver live help desk support 24x7x365. • Offering quick and efficient email, phone, and portal communications options. The GSOCs. will diagnose a problem, implement a repair remotely, or escalate to a specialist. RepaidReplacement Facilitation - Some equipment may be repairable or replaced at no charge under the manufacturer's warranty policy. Labor for onsite installation of parts covered under manufacturer warranty may be subject to our current standard time and material rates. The help desk will assist in arranging the return of the defective equipment to the manufacturer for service/replacement as applicable. Software Updates and Upgrades - Access to the help desk for customer -initiated software updates and upgrades remotely available per manufacturer recommendation. Updates are provided on a fix or fail basis. Once an issue is reported, the remote help desk coordinates with you and the manufacturer to determine the best course of action. If a specialist or a programmer, onsite help, or any other labor is required, additional charges may applyat the applicable rate for those services. Unlimited Onsite Support - available Monday through Friday, 8 a m - 5 p m.°, excluding company holidays, with travel included. Where applicable, AVI-SPL will provide a two business day onsite response following the help desk's determination that an onsite dispatch is needed 'Local standard time excluding AVI-SPL published holidays. For customers in the Middle East, services will. be provided Sunday through Thursday from 8 a.m. - 5 a.m. local standard time, excluding United Arab Emirates (UAE) national holidays. Confidential 10/17/2023 Page 2 Contract Renewal Page 5 of 8 AVI s�SPL Investment Summary- Proposal # 436952 Terms and Conditions This Proposal together with AVI-SPL's General Terms and Conditions and the applicable Addendum (a) located https://avispLcom/terms-of-use/ and incorporated herein by this reference (collectively the "Agreement") constitutes the entire agreement between AVI-SPL LLC ("Seller", "AVI-SPL", "we", "us", "our") and the buyer/customer identified in the Proposal ("Buyer", "Customer", "Client", "you", "your") with respect to its subject matter and supersedes all prior and contemporaneous agreements, representations and understandings of the Parties, written or oral. By signing below, issuing a valid purchase order for the Services and/or Products specified herein or receiving the Products and/or Services specified herein, whichever occurs first, Buyer acknowledges it has read and agrees to the terms of this Agreement. This Agreement shall not be binding upon Seller until accepted by Buyer as set forth in this Agreement and the earlier of Seller's confirmation in writing of Buyer's order and Seller's performance under the applicable Proposal. Any terms and conditions contained in Buyer's purchase order or any other Buyer -provided documents related to this transaction shall have no effect and are hereby rejected. Notwithstanding anything herein to the contrary, if a master services agreement signed by both Parties is in effect covering the sale of the Services and/or Products that are the subject of this Proposal, the terms and conditions of said agreement shall prevail to the extent they conflict or are inconsistent with this Agreement. Billing Terms Payment terms are Net 30 Days from the date of invoice unless otherwise specified in the Proposal. Any support and maintenance services and remote managed services non -recurring charges outlined within this Proposal will be invoiced in full upon the earlier of customer's issuance of a purchase order and customer's signature below. Any on -site managed services and remote managed services monthly recurring charges outlined in this Proposal will be invoiced monthly. All fees and payments outlined in this Proposal are in US Dollars and all billing and payment shall be made in US Dollars. Link to AVI-SPL Terms and Conditions: https://avispLcom/terms-of-use/ Purchase orders should be addressed to AVI-SPL LLC Elect either Term 1 or Term 2 Service Support Solution: Term 1 coverage in the $23Term 2 coverage in $63,654.00 amount of: ,380.00 the amount of: * any and all applicable taxes will be included upon invoicing Buyer Acceptance Buyer Legal Entity: Buyer Authorized Signature: Buyer Authorized Signatory Name: Buyer Authorized Signatory Title: Date: Confidential 10/17/2023 Page 3 Contract Renewal Page 6 of 8 AVID SPL® 6301 Benjamin Road, Suite 101 Tampa, FL 33634 Tel. 866.708.5034 www.avispl.com Prepared by: Paul Medford Date Prepared: 10/17/23 Proposal #: 436952 Proposal Valid Until: 1/31/2024 Previous Contract Exp. Date: 113112024 -W13 V—BIWF[WaMTX 1 ss AppenaefnR .u. )6f02 VV.24 1/3u=s f/31/202) 2 Ellte-BSAppeMhfor Roam u. PLr10.00 $21,—. $389)— la"7400 2)s W23tV—BIWF WprtliTX fNevmbtlw M--See Appndlx for Room 2 see APP (.fa Room Lift -PMMR )s1D2 2/](1026 v3vzms Srdm/ o 2 lift-ftM $BBB.. $1,]Eo.00 $2,68a00 $B.29a00 Term 1 Grand Total Term 2 Grand Total NOTES: $23,380.00 $63,654.00 This Entire Document and all information (including drawings, specifications and designs) presented byAVI-SPL LLC are the property ofAVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in anyway without the sole written permission ofan authorized representative ofAVI-SPL. ©CopyrightAVI-SPLUC. All Rights Reserved Confidential 10/17/2023 Page 4 Contract Renewal Page 7 of 8 Conference Room 134 Room 136 Conference Room 133 Room 134 EOC 139 Media Room 102 Room 133 EOC 133 Conference Room 117 TMC Room 141 Room 123 Room 119 Breakroom 108 Hallway Room 116 Room 139 Communications Room 137 Room 132 Room 121 Room 142 Conference Room 118 EOC TV Streaming Executive 148 Room 129 Conference Room 136 Room 148 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 275 W 13st Zipper Blvd Ft Worth TX 76102 Contract Renewal Page 8 of 8 CSC No. 55664-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE February 21, 2023 AVI-SPL, LLC Attn: Steve Benjamin, Executive Vice President 6301 Benjamin Rd. Ste 101 Tampa, FL 33634 Re: Contract Renewal Notice Contract No. CSC No. 55664 (the "Contract") Renewal Term No. 2: February 1, 2023 to January 31, 2024 The above referenced Contract with the City of Fort Worth expires on January 31, 2023 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/purchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Brenda Ray Purchasinc Manager Brenda. rav(& fortworthtexas. 2ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 10 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including �"shi g"'�`� ensuring�rb Y all performance and reporting By: Valerie Waashington (Feb 27, 202315:18 CST) g requirements. Name: Valerie Washington Title: Assistant Citv Manager Date: Feb 27, 2023 riT By: Mark Rauscher(Feb 23, 202314:17 CST) APPROVAL RECOMMENDED: Name: Mark Rauscher By: JWs Davis (Feb 23, 202315:34 CST) Title: Assistant Fire Director Name: Jim Davis Title: Fire Chief APPROVED AS TO FORM AND LEGALITY: ATTEST: 44U��n a �j v°'o A0,A By: dva g= w %Qa e3 pip? a�oX Y EASob B U ttnnoaa4 Name: Taylor Paris Name: Jannette Goodall Title: Assistant Citv Attorney Title: Citv Secretary CONTRACT AUTHORIZATION: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 10 AVI-SPL, LLC Steve Benjamin, Executive Digitally signed by Steve Benjamin, Vice President, AVI-SPL LLC Executive Vice President, AVI-SPL LLC By; Date: 2023.02.23 11:51:54-05'00' Name: Steve Beniamin Title: Executive Vice President Contract Renewal Page 3 of 10 Proposal Prepared For: City of Fort Worth - TX Fletcher Jackson GSA Contract: 47QTCA21DO070 Current Contract Expiration: 1/31/2023 Im NO I MOMM 11110, 0 vo� Confidential AVI�SPL 10/27/2022 AVI-SPL LLC www.avispi.com Prepared By: Paul Medford Paul.Medford@avispi.com 972-815-1129 Proposal NO: 40S663 Date: 10/27/2022 Page 1 Contract Renewal Page 4 of 10 Global Support and Maintenance AVI-SPL's Global Support and Maintenance services relieve you of the day-to-day burden of maintaining your collaboration technology estate, keeping your teams connected, and concentrated on delivering business value. Elite Support Our Elite services give you an extra level of onsite responsiveness and support with: * Unlimited onsite support M-F, 8am-5pm* * Unlimited remote help desk support - available globally 24x7x365 * Facilitation of manufacturer repair or replacement programs - let us navigate your warranty terms * Software and firmware updates managed remotely for covered assets AVI<-- SPL *A j iftllir r _ _ �i Global Support Operations Centers • AVI-SPL's Global Support Operations Centers (GSOCs) deliver live help desk support 24x7x365. Offering quick and efficient email, phone, and portal communications options. • The GSOCs will diagnose a problem, implement a repair remotely, or escalate to a specialist. Repair/Replacement Facilitation -Some equipment may be repairable or replaced at nochargeunder the manufacturer's warranty policy. Labor for onsi to instalLation of parts covered under manufacturer warranty maybe subject to our current standard time and material rates. The help desk vs Ll assist inarranging the return ofthedefective equipment to the manufacturer for service/replacement as applicable. Software Updates and Upgrades - Access to the help desk for customer -initiated software updates and upgrades remotely available per manufacturer recommendation. Updates are provided on a fix or fail basis. Once an issue is reported, the remote help deskcoordinates vdth you and the manufacturer to determine the bestcourse of action. If a specialist or a programmer, onsite help, or any other labor is required, additional charges may apply at the applicable rate for those services. Unlimited Onsite Support —available Monday through Friday, 8 a.m -5 p mP, excluding company holidays, with travel included. Where applicable, AVI-SPL will provide a two -business day onsite response following the help desk's determination -that an onsite dispatch is needed. `Local standard time excluding AVI-SPL published holidays. For customers in the Middle East, services will be provided Sunday through Thursday from 8 a.m. - 5 a.m. local standard time, excluding United Arab Emirates (UAE) national holidays. Confidential 10/27/2022 Page 2 Contract Renewal Page 5 of 10 AVI-4*>-SPL Global Support and 1 Maintenance Looking for a specific support option to supplement our Enhanced or Elite service plans? We have you covered with our flexible, a la carte PLUS options. These are available as add-ons to our Enhanced or Elite service offerings and provide you with just the right mix of support to match your needs. ilk Plus Options The following PLUS options can be added as needed in any combination to an Enhanced or Elite contract: Extended Hardware Warranty * We cover repair or replacement cost of malfunctioning equipment. * Equipment coverage is limited to the hardware or rooms detailed in proposal. Excludes owner furnished equipment. * Defects in parts originating with the manufacturer will be repaired or replaced with equipment of equivalent function at no additional charge. * Labor for repairs, replacement, or adjustment of hardware included in this PLUS option will be performed as necessary to restore the system to original specifications or similar function at no additional charge. Expedited Onsite Response * Accelerated response times require site access, as defined in the TK. * Multiple options are available if an onsite response faster than the standard two business day is required.* Preventative Maintenance Visits Onsite visits that work around the scheduled use of space to ensure equipment is kept in optimal operating conditions. Onsite technicians complete a standard checklist and make recommendations to improve reliability, the in room experience, and security. * Preventative Maintenance checks are purchased and scheduled in advance at recommended intervals. * An accurate point of contact, as designated and kept current by the customer, will coordinate with the AVI-SPL help desk to schedule and coordinate the preventative maintenance checks. * If a scheduled preventative maintenance check is missed and a reasonable attempt has been made by AVI-SPL to reschedule, that preventative maintenance check may be void. Consumable Replacement Free replacement of high -volume consumable points of failure (examples include: lamps, bulbs, filters, fuses, batteries). Consumables will be replaced when failure occurs because of normal use and wear. `Not available in Al areas. Subject to "I-SPL approval. Confidential 10/27/2022 Page 3 Contract Renewal Page 6 of 10 Time & Material Contract Rate Sheet AVID SPL Global Help Desk Support — Case creation and management, basic troubleshooting, dispatch orders and part orders through the duration of the case: • Global Helpdesk Remote Support available 24x7x365 Specialist Support— Infrastructure configuration, programming, software upgrades, and other advanced support: Specialist Support Time & Materials *I -hour minimum (billed in 15min increments thereafter) • Specialist Support available Standard Business Hours: Monday- Friday 8:00 am to 5:00 pm local time • No guaranteed response times or SLAB provided for T&M • Hourly rates for Specialist Support billed in addition to initial Global Help Desk remote support fee Onsite Dispatch — Provision of onsite technical support (troubleshooting, decommission, replace, etc.): 'Contract Rates) USA Canada UK EMEA APAC Time & Material —Standard Business Hours US $120 C$160 E95 € 110 US $120 Time & Material —Outside Standard Business Hours US $180 C$240 £145 € 170 US $180 Time & Material —AVI-SPL Holiday US $240 C$320 £195 € 225 US $240 • 2-hour minimum billing for onsite service (inclusive oftravel time) • Standard Business Hours: Mondaythrough Friday 8:00 am to 5:00 pm local time • Contract rates apply with any active Remote Customer Care or ServiceFlex T&M Contract • No guaranteed response times or SLAB provided • Non -contract rates will apply on non -renewal of contract • Travel: Hourly rates apply portal to portal (excludes airfare) • USD Rates are valid in the continental US and APAC Confidential 10/27/2022 Page 4 Contract Renewal Page 7 of 10 AVI<�SPL Investment Summary - Proposal # 405663 Terms and Conditions This Proposal together with AVI-SPL's General Terms and Conditions and the applicable Addendum (a) located https://a,Aspl.com/terms-of-use/ and incorporated herein by this reference (collectively the "Agreement") constitutes the entire agreement between AVI-SPL [_LC ("Seller", "AVI-SPL", "we", "us", "our") and the buyer/customer identified in the Proposal ("Buyer", "Customer", "Client", "you", "your") with respect to its subject matter and supersedes all prior and contemporaneous agreements, representations and understandings of the Parties, written or oral. By signing below, issuing a valid purchase order for the Services and/or Products specified herein or receiving the Products and/or Services specified herein, whichever occurs first, Buyer acknowledges it has read and agrees to the terms of this Agreement. This Agreement shall not be binding upon Seller until accepted by Buyer as set forth in this Agreement and the earlier of Seller's confirmation in writing of Buyer's order and Seller's performance under the applicable Proposal. Any terms and conditions contained in Buyer's purchase order or any other Buyer -provided documents related to this transaction shall have no effect and are hereby rejected. Notwithstanding anything herein to the contrary, if a master services agreement signed by both Parties is in effect covering the sale of the Services and/or Products that are the subject of this Proposal, the terms and conditions of said agreement shall prevail to the extent they conflict or are inconsistent with this Agreement. Billing Terms Payment terms are Net 30 Days from the date of invoice unless otherwise specified in the Proposal. Any support and maintenance services and remote managed services non -recurring charges outlined within this Proposal will be invoiced in full upon the earlier of customer's issuance of a purchase order and customer's signature below. Any on -site managed services and remote managed services monthly recurring charges outlined in this Proposal will be invoiced monthly. All fees and payments outlined in this Proposal are in US Dollars and all billing and payment shall be made in US Dollars. Link to AVI-SPL Terms and Conditions: httvs://avispi.com/terms-of-use/ Purchase orders should be addressed to AVI-SPL LLC ❑ Coverage in the amount of $22,580.00 * any and all applicable taxes will be included upon invoicing Buyer Acceptance Buyer Legal Entity: Buyer Authorized Signature: Buyer Authorized Signatory Name: Buyer Authorized Signatory Title: Date: Confidential 10/27/2022 Page 5 Contract Renewal Page 8 of 10 AVIAJSPL® 6301 Benjamin Road, Suite 101 Tampa, FL 33634 Tel. 866.708.5034 www.avispl.com 275—tapper aWFt 1 See AyPeMlx fa Room LIIt WOM iX To102 See AOPeMIxfa Room flat- M W 13rtZlPPer 9lvE Ft 2 PMw¢ wamrx ]blot NOTES: Prepared by: Paul Medford Date Prepared: 10/27/22 Proposal#:405663 Proposal Valid Until: 2/28/2023 GSA Contract: 47QTCA21DO070 Previous Contract Exp. Date: 113112023 Data End city Pal N S-1- D—ripti- Unit Pi,, E,tand,d Ni Date Maintenance Services W/1— u3I/3tl24 1 —TERM Ellk-See Popmaxforfloan tlst y�y �pppp s�yrpapp Reventetive MBIfK-See:PoPendx For Roan ]/t20Yi {/33/M4 2 I—t $440.00 $B — AV Service Total: $22,140.00 $22,580.00 Contract Grand Total $22,580.00 This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC pre the property ofAVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients oragents isfor the solepurpose of demonstratingsolutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of en authorized representative of AVI-SPL. ® Copyright AVI-SPL LLC. All Rights Reserved Confidential 10/27/2022 Page 6 Contract Renewal Page 9 of 10 Room List EOC ROOM - 139 HALLWAY RM - 116 EOC RM - 133 EOC RM - 139 EXECUTIVE ROOM -148 TMC RM - 141 BREAKROOM/Kitchen - 108 MEDIA RM - 102 CONF RM -133 CONF RM -134 CONF RM -136 COMMUNICATIONS RM - 137 ROOM - 132 ROOM - 133 ROOM - 134 ROOM - 136 ROOM - 139 ROOM - 148 ROOM - 123 ROOM - 129 Room 121 Room 142 Room 119 EOC TV Streaming Conf Rm 117 Conf Rm 118 Contract Renewal Page 10 of 10 FORT WORTH® CSC No. 55664-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 29, 2021 AVI-SPL, LLC 6301 Benjamin Rd. Ste 101 Tampa, FL 33634 Re: NOTICE OF CONTRACT RENEWAL Audio Visual Customer Care Agreement Contract No. CSC No. 55664 (the "Agreement") Renewal Term No. 1: February 1, 2022 to January 31, 2023 The above referenced Agreement will expire on January 31, 2022. Pursuant to the Agreement renewals are at the sole option of the City of Fort Worth ("City"). This letter is to inform you that the City is exercising its right to renew the Agreement for an additional one year period, which will begin immediately upon the expiration of the current term and will end on January 31, 2023. All other terms and conditions of the Agreement remain unchanged. Please submit a copy of your current insurance certificate, via email, to camillia.rvan(c).fortworthtexas.gov after acknowledging receipt of the Notice of Contract Renewal. Failure to provide a signed acknowledgement does not affect the renewal. Please log into the PeopleSoft Supplier Portal at httD://fortworthtexas.aov/purchasina to insure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Mari�fnez (Nov 29, 202110:35 CST) Maribel Martinez-Mejia PhD CEM Fire Department/Office of Emergency Management 817-392-6173 — Direct SIGNATURE SHEET FOLLOWS OFFICIAL RECORD CITY SECRETARY RENEWAL NO 1 CSCO 55664 COFW AVI-SPL FT. WORTH, TX Re: NOTICE OF CONTRACT RENEWAL Audio Visual Customer Care Agreement Contract No. CSC No. 55664 (the "Agreement") Renewal Term No. 1: February 1, 2022 to January 31, 2023 CITY OF FORT WORTH Valerie washmaton BY: Valerie Washington (Nov 3V, 202110:23 CST) Name: Valerie Washington Title: Assistant City Manager Date: Nov 30, 2021 APPROVAL RECOMMENDED: J s Davis 30, 2021 08:53 CST) By: Name: James E. Davis a`,d` FORT tl T aCopoo oopQ S( Title: Fire Chief po ° 0 a°-o p 0''o ATTEST: o o �^ Y� o 002000000�0 By: om Name: Ronald P. Gonzales Title: Acting City Secretary Audio Visual Innovations, Inc. (A VI-SPL). By: S 4,'-- i123 EST) Name: Steve Benjamin Title: Executive Vice President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. R,c m&nd HWI, By: Raymond Hill (Nov 29, 202113:36 CST) Name: Raymond Hill Title: Assistant Fire Chief APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A Date Approved: Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX RENEWAL NO 1 CSCO 55664 COFW AVI-SPL FORT WORTH One -Year Service Warranty 2/01/22 - 1/31/23 Customer Care Program Prepared By: Paul Medford Advanced Solutions Group Chris Valido AVI<%* SPL November 16, 2021 I. COVERAGE AVI-SPL, LLC will repair or arrange for the repair of THE COMPANY'S Warranted Covered Equipment as necessary when such repair is due to a MECHANICAL or ELECTRONIC BREAKDOWN during the Agreement Period, subject to the conditions contained herein. AVI-SPL's continued adherence to this agreement is subject to the satisfaction of all terms and conditions of this Agreement by the Customer. All repairs and replacements will be performed with new or remanufactured parts and components as decided by AVI- SPL. All parts or components replaced by AVI-SPL shall become the property of AVI-SPL. (Covered Equipment is listed in detail in Appendix A of this Agreement.) II. WHAT IS COVERED Scheduled Preventive Maintenance (PM): AVI shall provide two (2) routine preventive maintenance visits, scheduled during the Covered Period of this Agreement. During each scheduled Preventive Maintenance (PM) visit AVI authorized technician(s) shall perform the following services as they relate to the COVERED EQUIPMENT outlined below and more particularly described on Appendix A, attached hereto. • Complete operational check of the system functions • Detailed inspection and testing of selected system components. • Adjustment of levels and equalization of equipment settings as required to maintain or optimize overall system performance. • Re -converge, re -focus and make necessary adjustments to produce maximum picture quality on the video walls. • Ensure that speakers/microphones are effectively secured. • Test speakers/microphones for audio problems. • Inspect and repair any faulty wiring or connections • Service reports • Recommendations for any additional services and upgrades * If abnormal operating conditions outside industry standards are noted during a Preventive Maintenance call and the repair or correction cannot be accomplished during the PM call, another repair call will be scheduled to correct the noted condition. In addition, if the repair is not covered by this AGREEMENT as noted in Article IV, AVI-SPL will forward a written quote for repair to the customer, which will include a description of the condition and a cost to repair. AVI-SPL will provide an Average Speed of Answer (ASA) of 60 seconds for support calls placed to its help desk Monday through Friday, 8 AM to 5 PM local standard time excluding AVI-SPL published holidays. AVI-SPL will respond to new service requests made via email or web portal within four (4) hours with case assignment notification Monday through Friday, 8 AM to 5 PM local standard time excluding AVI-SPL published holidays. When applicable, AVI-SPL will provide a two -business day onsite response pursuant to the Help Desk's determination that a dispatch is required for incident remediation. This service level may be impacted by room availability and the requirement for replacement parts. All onsite activity will be scheduled Monday through Friday, 8 AM to 5 PM local standard time excluding AVI-SPL published holidays. When a case is opened, the Help Desk will classify the case in accordance with the following incident priority classifications: • PI: Critical — System outage equipment or room system fully non-functional • P2: Major — System impaired but operational quality or features diminished. • P3: Minor — System operational with acceptable quality features are diminished. • P4: Informational — End User "How To" inquiry, request for configuration modification This AGREEMENT is not a manufacturer's warranty or an extension of a manufacturer's warranty. This Service AGREEMENT may provide duplicate coverage while manufacturer's warranties are in force. This AGREEMENT is not an express, implied or general warranty and is not a condition of the purchase of the COVERED EQUIPMENT. Total Cost for Customer Care: $ 22,500.00 plus applicable taxes Coverage Timeframe: February 1, 2021—January 31, 2023 GSA SCHEDULE — 47QTCA21DO070 Customer Acceptance of Customer Care Service Agreement Signed Name Valerie Washington Printed Name City of Fort Worth Customer Date AVID S P L: Appendix A: Covered Equipment: The following is a list of the rooms that are covered under the terms and conditions of the Service Agreement. AVI-SPL — CRG Project # 140I-20-14106 EOC ROOM 139 EXECUTIVE ROOM 148 CONFERENCE ROOMS 133,134 & 136 HALLWAY ROOM 116 EOC ROOM 139 & 133 EOC TV STREAMING CONFERENCE ROOMS 117 & 118 COMMUNICATIONS ROOM 137 ROOMS 132, 133, 134, 136, 139 & 148 ROOM 141 BREAKROOM / KITCHEN ROOM 108 MEDIA ROOM 102 ROOM 123 ROOM 129 ROOM 121 ROOM 142 ROOM 119 CSC No. 55664-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 55664 This First Amendment to Fort Worth City Secretary Contract No. 55664 ("First Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and AVI-SPL, LLC, a Florida Corporation. ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 55664 beginning April 1, 2021 (the "Agreement"); and WHEREAS, City Secretary Contract No. 55664 has spending authority up to $99,000.00 WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to include additional services. These services do not increase spending authority. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended by adding Exhibit A, attached to this First Amendment, for professional integration services to audio visual equipment. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 55664 Page 1 of 2 ACCEPTED AND AGREED: CITY: City of Fort Worth By:Valeriealerie Washington (Aug CDT) Name: Valerie Washington Title: Assistant City Manager Date: Aug 5, 2021 Approval Recommended: By:Cofs Davis 5, 202111:21 CDT) Name: James E. Davis Title: Fire Chief a OR Pa�vti�0.o°F°F °°°r40 °0 S �=a d� P � �`EXASo p By ak.� ��nRb44O- Name: Ronald P. Gonzales Title: Acting City Secretary Attest: VENDOR: AVI-SPL, LLC By: Steve 4,—i,(J,129, 20211440 EDT) Name: Steve Benjamin Title: Executive Vice President Date: Ju129, 2021 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ozlellv"4 By: Ray d Hill (Aug 1, 202118':55 CDT) Name: Raymond Hill Title: Assistant Fire Chief Approved as to Form and Legality: By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 55664 Page 2 of 2 EXHIBIT A AudioVisual Solutions Proposal For City of Fort Worth CFW EOC REFRESH AV144*2>5PL§ 6301 Benjamin Road Suite 101 Tampa, FL 33634 (813) 884-7168 Fax: (813) 882-9508 www.avispl.com Prepared By: Paul Medford Paul.Medford@avispl.com Proposal No: 302003-1, CR-002 EXHIBIT A AVI SPL° Investment Summary Prepared For: Fletcher Jackson Prepared By: Paul Medford City of Fort Worth Date Prepared: 06/21/2021 275 W 13 ST Fort Worth, TX 76102-6399 Proposal #: 302003-1, CR-002 Valid Until: 08/21/2021 Total Equipment Cost $0.00 Includes cable, connectors, hardware, switches, relays, terminal blocks, panels, etc., to ensure complete and operational system Professional Integration Services $4,974.82 Includes engineering, project management, CAD, on -site installation and wiring, coordination and supervision, testing, checkout, owner training, etc. performed on the Owner's premises. Also includes all fabrication, modification, assembly, rack wiring, programming, warranties, etc., some performed at AVI-SPL Direct Costs $0.00 Includes non equipment or labor costs, such as travel expenses, per diem, lift and vehicle rentals General & Administrative Includes all G & A expenses: vehicle mileage, shipping and insurance, as applicable $0.00 Subtotal $4,974.82 Tax Exempt (*) Total $4,974.82 * Exemption from sales tax will be recognized only after a valid sales tax exemption certificate or other appropriate documentation of exemption has been provided to and approved by AVI-SPL; otherwise all applicable sales taxes will apply. Due to global semiconductor ("chip") shortages and supply chain disruptions pricing quoted in this proposal may change. Installation schedules are subject to current (daily) product availability and may be delayed or postponed. �a,ene a ,20211149CDT) Valerie R. Washington Aug 5, 2021 Signed Printed Date This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved EXHIBIT A GSA Contract: 47QTCA21DO070 Room Summary - ROOM 139 Equipment List AVI��►SPL Mfg IlModel IDescription I Qty I Unit Price Extended Price Equipment 0 $0.00 $0.00 OFE Apple Ipad Existing OFE Ipad - to be used as system Touch 1 $0.00 $0.00 panel 0 $0.00 $0.00 Professional Services 0 $0.00 $0.00 Status Controls OFSYPROG Offsite System Programming 1 $0.00 $0.00 AVI-SLTECH ONSYPROG Onsite load of revised system program code 1 $0.00 $0.00 Status Controls OFSYPROGSUP Offsite remote System Programming support (day 1 $0.00 $0.00 of install) AVI-SPL PE OFSYPROGSUP Offsite Remote System Programming support 1 $0.00 $0.00 (Day of Install) AVI-SPLTECH ONSYCOM Onsite System Commissioning / Testing (test 1 $0.00 $0.00 system with IPAD AVI-SPL PM OFPROJDOC Offsite Project Management and Project Admin 1 $0.00 $0.00 0 $0.00 $0.00 Scope 0 $0.00 $0.00 Reprogram system code so that OFE Ipad can be 1 $0.00 $0.00 used to Operate System in the same manner that EOC 1 $0.00 $0.00 139 Touch Panel Onsite load of new system code 1 $0.00 $0.00 Onsite System testing of system / Commissioning 0 $0.00 $0.00 Test includes running through SAT with new Ipad 0 $0.00 $0.00 Touch Panel Subtotall $0.00 This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved CSC No. 55664 One -Year Service Warranty 4/01/21 - 1/31/22 Customer Care Program Prepared By: Paul Medford Advanced Solutions Group Chris Valido AVI4C�SPL' April 5, 2021 OFFICIAL RECORD Is] kW& ix030=11r_kYj FT. WORTH, TX I. COVERAGE AVI-SPL, LLC will repair or arrange for the repair of THE COMPANY'S Warranted Covered Equipment as necessary when such repair is due to a MECHANICAL or ELECTRONIC BREAKDOWN during the Agreement Period, subject to the conditions contained herein. AVI-SPL's continued adherence to this agreement is subject to the satisfaction of all terms and conditions of this Agreement by the Customer. All repairs and replacements will be performed with new or remanufactured parts and components as decided by AVI- SPL. All parts or components replaced by AVI-SPL shall become the property of AVI-SPL. (Covered Equipment is listed in detail in Appendix A of this Agreement.) II. WHAT IS COVERED Scheduled Preventive Maintenance (PM): AVI shall provide two (2) routine preventive maintenance visits, scheduled during the Covered Period of this Agreement. During each scheduled Preventive Maintenance (PM) visit AVI authorized technician(s) shall perform the following services as they relate to the COVERED EQUIPMENT outlined below and more particularly described on Appendix A, attached hereto. • Complete operational check of the system functions • Detailed inspection and testing of selected system components. • Adjustment of levels and equalization of equipment settings as required to maintain or optimize overall system performance. • Re -converge, re -focus and make necessary adjustments to produce maximum picture quality on the video walls. • Ensure that speakers/microphones are effectively secured. • Test speakers/microphones for audio problems. • Inspect and repair any faulty wiring or connections • Service reports • Recommendations for any additional services and upgrades * If abnormal operating conditions outside industry standards are noted during a Preventive Maintenance call and the repair or correction cannot be accomplished during the PM call, another repair call will be scheduled to correct the noted condition. In addition, if the repair is not covered by this AGREEMENT as noted in Article IV, AVI-SPLwill forward a written quote for repair to the customer, which will include a description of the condition and a cost torepair. AVI-SPL will provide an Average Speed of Answer (ASA) of 60 seconds for support calls placed to its help desk Monday through Friday, 8 AM to 5 PM local standard time excluding AVI-SPL published holidays. AVI-SPL will respond to new service requests made via email or web portal within four (4) hours with case assignment notification Monday through Friday, 8 AM to 5 PM local standard time excluding AVI-SPL published holidays. When applicable, AVI-SPL will provide a two -business day onsite response pursuant to the Help Desk's determination that a dispatch is required for incident remediation. This service level may be impacted by room availability and the requirement for replacement parts. All onsite activity will be scheduled Monday through Friday, 8 AM to 5 PM local standard time excluding AVI-SPL published holidays. When a case is opened, the Help Desk will classify the case in accordance with the following incident priority classifications: • P1: Critical — System outage equipment or room system fully non-functional • P2: Major— System impaired but operational quality or features diminished. • P3: Minor —System operational with acceptable quality features are diminished. • P4: Informational — End User "How To" inquiry, request for configuration modification This AGREEMENT is not a manufacturer's warranty or an extension of a manufacturer's warranty. This Service AGREEMENT may provide duplicate coverage while manufacturer's warranties are in force. This AGREEMENT is not an express, implied or general warranty and is not a condition of the purchase of the COVERED EQUIPMENT. Total Cost for Customer Care: $ 17,700.00 plus applicable taxes Coverage Timeframe: April 1, 2021—January 31, 2022 GSA SCHEDULE — 47QTCA21DO070 Customer Acceptance of Customer Care Service Agreement vale washih�r o CITY OF FORT WORTH Valerie Washington (May 3, 202109:04 CDT) Signed Name Customer VALERIE WASHINGTON Printed Name May 3, 2021 Date AVID SPL: Appendix A: Covered Equipment: The following is a list of the rooms that are covered under the terms and conditions of the Service Agreement. AVI-SPL — CRG Project # 140I-20-14106 EOC ROOM 139 EXECUTIVE ROOM 148 CONFERENCE ROOMS 133,134 & 136 HALLWAY ROOM 116 EOC ROOM 139 & 133 EOC TV STREAMING CONFERENCE ROOMS 117 & 118 COMMUNICATIONS ROOM 137 ROOMS 132, 133, 134, 136, 139 & 148 ROOM 141 BREAKROOM / KITCHEN ROOM 108 MEDIA ROOM 102 ROOM 123 ROOM 129 ROOM 121 ROOM 142 ROOM 119 OFFICIAL RECORD FT. WORTH, TX Backend Equipment 2 VUWALL VUSCAPE-640 CUSTOM VIDEO WALL PROCESSOR - [ EOC ] 1 VUWALL VUSCAPE-120 CUSTOM VIDEO WALL PROCESSOR - [ RM 141 ] 1 VUWALL VUSCAPE-120 CUSTOM VIDEO WALL PROCESSOR - [ RM 148 ] 1 VUWALL VUWALL2 SOFTWARE W/ UNLIMITED LICENSES 14 CRESTRON CREHDMD300CEB WALLPLATE/EXTENDER, 300 HD SCALING AUTO -SWITCH 85 CRESTRON DM-NVX-350C DM NVX Network AV Encoder/Decoder Card 58 12 2 CRESTRON CRESTRON CRESTRON DM-NVX-350 DMF-CI-8 CREAMP4600 DM NVX Network AV Encoder/Decoder DigitalMedia Card Chassis for DM-NVX-C & DMCF, 8 Slots BACKEND •UIPMENT AUDIO/CONTRO 4CH AMPLIFIER 4 CRESTRON CREAMPX300 AMPLIFIER, X SERIES 1 14 CRESTRON CRESTRON CRECP3N CREDMNVXD30 CONTROL PROCESSOR, 3 SERIES AUDIO RX NODE Audio System 1 BIAMP BIATESIRASERVERIOAVB AVB DSP - MAIN UNIT 1 BIAMP DSP-2 DSP CARD 1 BIAMP SIC-4 INPUT CARD 1 BIAMP SOC-4 OUTPUT CARD 1 BIAMP SVC-2 VOIP CARD 1 BIAMP EX -AEC AEC INPUT CARD 13 BIAMP TTM-X TABLE TOP BEAMTRACKING MIC 13 BIAMP TTM-XEX TABLE TOP BEAMTRACKING MIC EXTENDER 3 CRESTRON DM-NVX-D30 AUDIO RX NODE 1 BIAMP EX-UBT USB / BLUETOOTH UNIT 1 CRESTRON DM-NVX-D30 AUDIO RX NODE 3 BIAMP TCM-1 TABLE TOP BEAMTRACKING MIC 3 BIAMP TCM-1EX TABLE TOP BEAMTRACKING MIC EXTENDER 1 BIAMP EX-10 2CH INPUT / 2CH OUTPUT NODE I BIAMP TESIRAFORTEAVB VT AVB DSP - STANDALONE 5 BIAMP TTM-X CEILING BEAMTRACKING MIC 5 BIAMP TTM-XEX CEILING BEAMTRACKING MIC EXTENDER 1 BIAMP 1 CRESTRON EX-UBT DM-NVX-D30 USB / BLUETOOTH UNIT AUDIO RX NODE 1 CRESTRON DM-NVX-D30 AUDIO RX NODE 1 BIAMP EX-10 2CH INPUT / 2CH OUTPUT NODE ROOM 145 1 1 CRESTRON BIAMP DM-NVX-D30 EX-10 AUDIO RX NODE 2CH INPUT / 2CH OUTPUT NODE 1 CRESTRON DM-NVX-D30 AUDIO RX NODE 1 BIAMP EX-10 2CH INPUT / 2CH OUTPUT NODE ROOM 118 1 1 CRESTRON BIAMP DM-NVX-D30 EX-10 AUDIO RX NODE 2CH INPUT / 2CH OUTPUT NODE ROOM 1 BIAMP TESIRAFORTEAVB Cl DM-NVX-D30 AVB DSP• STANDALONE AUDIO RX NODE 1 CRESTRON 1 BIAMP TESIRAFORTEAVB Cl AVB DSP - STANDALONE 1 CRESTRON DM-NVX-D30 AUDIO RX NODE 1 BIAMP TTM-X CEILING BEAMTRACKING MIC 1 BIAMP TTM-XEX CEILING BEAMTRACKING MIC EXTENDER 1 BIAMP TESIRAFORTEAVB Cl AVB DSP - STANDALONE 1 CRESTRON DM-NVX-D30 AUDIO RX NODE 1 BIAMP TTM-X CEILING BEAMTRACKING MIC 1 BIAMP TTM-XEX CEILING BEAMTRACKING MIC EXTENDER 1 BIAMP TESIRAFORTEAVB Cl AVB DSP - STANDALONE 1 CRESTRON DM-NVX-D30 AUDIO RX NODE 1 BIAMP TTM-X CEILING BEAMTRACKING MIC 1 BIAMP TTM-XEX CEILING BEAMTRACKING MIC EXTENDER 6 JBL JBLCONTROL26CT CEILING SPEAKER 2 CRESTRON AMP-4600 4CH AMPLIFIER 2 CRESTRON AMP-2100-70 2CH AMPLIFIER 2 CRESTRON AMP-1200-70 1CH AMPLIFIER AUDIOAVB MAINFRAME 2 NETGEAR NETGS752TXP100NES AVB SWITCH, 52 POE+ PORT GIGABIT STACKABLE 3 LAYER 2 NETGEAR NETGS752TXAV10000S LICENSE, S3300 Series EAV License for S 2 NETGEAR NETAXC76310000S MODULE, 3M SFP+ DIRECT ATTACH CABLE PASSIVE Video Distribution System 14 CRESTRON CREHDMD300CEB WALLPLATE/EXTENDER, 300 HD SCALING AUTO -SWITCH, BLACK 1 CRESTRON DM-XIO-DIR-160 DM XiO Director 85 CRESTRON DM-NVX-350C DM NVX Network AV Encoder/Decoder Card 55 CRESTRON DM-NVX-350 DM NVX Network AV Encoder/Decoder 12 CRESTRON DMF-CI-8 DigitalMedia Card Chassis for DM-NVX-C & DMCF, 8 Slots 4 NETGEAR NETGSM4352PB100NES SWITCH, M4300 48X1G POE+ STACKABLE MANAGED W/2X10GBASE-T 4 NETGEAR NETAPS1000W10ONES POWER MODULE, PROSAFE FOR RPS4000 4 NETGEAR NETAXC76310000S 3M SFP+ DIRECT ATTACH CABLE PASSIVE 28 AMD AV-01 VIDEO WALL MOUNT 4 AMD AMD VWSSLCD 3X2 SELF SUPPORTED STRUCTURE - TO PEAK THRU OPENING 1 AMD AMD VWSSLCD 2X2 SELF SUPPORTED STRUCTURE - TO PEAK THRU OPENING 1 AMD LBT STRUCTURE SERVICES 1 AVISPL CRG-MISC MISC MATERIALS Room 139 Video 6 SAMSUNG QB55R LCD, 55" 4K/UHD 350NIT 39LB 4000:1 4 SAMSUNG QB65R LCD, 65" 4K/UHD 350NIT 56LB 6000:1 6 CHIEF TS525TU LARGE DUAL SWING ARM WALL MOUNT 4 CHIEF LCB2X1 U BACK TO BACK CEILING MOUNTED 2 x 1 1 CHIEF LCB-ACCS CEILING MOUNT ACCESSORIES 1 AVISPL CRG-MISC MISC MATERIALS Existing OFE Equipment 119/121/142 1 OFE 43" DISPLAY - INSTALLED RECEPTION MULTIPLE OFE CEILING SPEAKERS 129 1 OFE 70" DISPLAY INSTALLED 129 2 OFE 46" DIPLSAYS - INSTALLED 129 MULTIPLE OFE CEILING SPEAKERS 129 1 OFE/CRESTRON TOUCH PANEL 133/134/136 3 OFE 70" DISPLAY INSTALLED 133/134/136 3 OFE/CRESTRON TOUCH PANEL 133/134/136 MULTIPLE OFE CEILING SPEAKERS 137 2 OFE 40" DISPLAYS - INSTALLED 137 MULTIPLE OFE CEILING SPEAKERS 137 1 OFE/CRESTRON TOUCH PANEL 137 1 OFE/CRESTRON SERIES 3 PROCESSOR 139 1 OFE/CRESTRON TOUCH PANEL 139 MULTIPLE OFE CEILING SPEAKERS 139 1 OFE/CRESTRON PR03 PROCESSOR 141 3 OFE 55" DISPLAYS - INSTALLED 141 2 OFE/CRESTRON TOUCH PANEL 141 1 OFE/CRESTRON AIRMEDIA 141 MULTIPLE OFE CEILING SPEAKERS 145 1 OFE 46" DISPLAY - INSTALLED 145 MULTIPLE OFE CEILING SPEAKERS 148 1 OFE 4X2 VIDEO WALL 148 2 OFE/CRESTRON TOUCH PANEL 148 1 OFE/CRESTRON AIRMEDIA 148 MULTIPLE OFE CEILING SPEAKERS 148 1 OFE 70" DISPLAY INSTALLED 148 1 OFE/CRESTRON SERIES 3 PROCESSOR MEDIA ROOM 1 OFE/CRESTRON SERIES 3 PROCESSOR ADDENDUM TO JEOC SERVICE CARE AGREEMENT BETWEEN THE CITY OF FORT WORTH AND AVI-SPL, LLC This Addendum to JEOC Service Care Agreement ("Addendum") is entered into by and between AVI-SPL, LLC ("Vendor") and the City of Fort Worth ("City"), collectively the "parties." The Contract documents shall include the following: 1. The JEOC SERVICE CARE AGREEMENT; and 2. This Addendum. Notwithstanding any language to the contrary in the attached JEOC Service Care Agreement (the "Agreement"), the parties stipulate by evidence of execution of this Addendum below by a representative of each parry duly authorized to bind the parties hereto, that the parties hereby agree that the provisions in this Addendum below shall be applicable to the Agreement as follows: 1. Term. The Agreement shall commence upon April 1, 2021 ("Effective Date") and shall expire no later than 1/31/2022 ("Expiration Date"), unless terminated earlier in accordance with the provisions of this Agreement or otherwise extended by the parties. This Agreement may be renewed annually thereafter for one-year periods at the City's option, each a "Renewal Term." The City shall provide Vendor with written notice of its intent to renew at least thirty (30) days prior to the end of each term. 2. Compensation. City shall pay Vendor in accordance with the fee schedule of Seller personnel who perform services under this Agreement. Total payment made under this Agreement for the first year by City shall be in an amount up to Ninety Nine Thousand Dollars ($99,000.00). Seller shall not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Seller not specified by this Agreement unless City first approves such expenses in writing. 3. Termination. a. Convenience. Either City or Vendor may terminate the Agreement at any time and for any reason by providing the other party with 30 days written notice of termination. b. Breach. If either party commits a material breach of the Agreement, the non - breaching Party must give written notice to the breaching party that describes the breach in reasonable detail. The breaching parry must cure the breach ten (10) calendar days after receipt of notice from the non -breaching party, or other time frame as agreed to by the Addendum Page 1 of 11 parties. If the breaching party fails to cure the breach within the stated period of time, the non -breaching party may, in its sole discretion, and without prejudice to any other right under the Agreement, law, or equity, immediately terminate the Agreement by giving written notice to the breaching party. C. Fiscal Funding Out. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and the Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. d. Duties and Obliizations of the Parties. In the event that the Agreement is termnated prior to the Expiration Date, City shall pay Vendor for services actually rendered up to the effective date of termination and Vendor shall continue to provide City with services requested by City and in accordance with the Agreement up to the effective date of termination. Upon termination of the Agreement for any reason, Vendor shall provide City with copies of all completed or partially completed documents prepared under the Agreement. In the event Vendor has received access to City information or data as a requirement to perform services hereunder, Vendor shall return all City provided data to City in a machine readable format or other format deemed acceptable to City. 4. Attornevs' Fees, Penalties, and Liquidated Damages. To the extent the attached Agreement requires City to pay attorneys' fees for any action contemplated or taken, or penalties or liquidated damages in any amount, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. 5. Law and Venue. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. 6. Linked Terms and Conditions. If the Agreement contains a website link to terms and conditions, the linked terms and conditions located at that website link as of the effective date of the Agreement shall be the linked terms and conditions referred to in the Agreement. To the extent that the linked terms and conditions conflict with any provision of either this Addendum or the Agreement, the provisions contained within this Addendum and the Agreement shall control. If any changes are made to the linked terms and conditions after the date of the Agreement, such changes are hereby deleted and void. Further, if Vendor cannot clearly and sufficiently demonstrate the exact terms and conditions as of the effective date of the Agreement, all of the linked terms and conditions are hereby deleted and void. Addendum Page 2 of 11 7. Insurance. The City is a governmental entity under the laws of the state of Texas and pursuant to Chapter 2259 of the Texas Government Code, entitled "Self -Insurance by Governmental Units," is self -insured and therefore is not required to purchase insurance. To the extent the Agreement requires City to purchase insurance, City objects to any such provision, the parties agree that any such requirement shall be null and void and is hereby deleted from the Agreement and shall have no force or effect. City will provide a letter of self -insured status as requested by Vendor. 8. Sovereign Immunitv. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. 9. Limitation of Liabilitv and Indemnitv. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. 10. IP Indemnification. Vendor agrees to indemnify, defend, settle, or pay, at its own cost and expense, including the payment of attorney's fees, any claim or action against the City for infringement of any patent, copyright, trade mark, service mark, trade secret, or other intellectual property right arising from City's use of the Deliverable(s), or any part thereof, in accordance with the Agreement, it being understood that the agreement to indemnify, defend, settle or pay shall not apply if City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and expense of payment for claims or actions against the City pursuant to this section 8, Vendor shall have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City shall have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect the City's interest, and City agrees to cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against the City for infringement arising under the Agreement, the City shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Vendor shall fully participate and cooperate with the City in defense of such claim or action. City agrees to give Vendor timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, the City's assumption of payment of costs or expenses shall not eliminate Vendor's duty to indemnify the City under the Agreement. If the Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Vendor shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the Deliverable(s); or (b) modify the Deliverable(s) to make them/it non -infringing, provided that such modification does not materially adversely affect City's authorized use of the Deliverable(s); or (c) replace the Deliverable(s) with equally suitable, compatible, and functionally equivalent non -infringing Deliverable(s) at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Vendor, terminate the Agreement, and refund all amounts paid to Addendum Page 3 of 11 Vendor by the City, subsequent to which termination City may seek any and all remedies available to City under law. VENDOR'S OBLIGATIONS HEREUNDER SHALL BE SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CITY. 11. Data Breach. Vendor further agrees that it will monitor and test its data safeguards from time to time, and further agrees to adjust its data safeguards from time to time in light of relevant circumstances or the results of any relevant testing or monitoring. If Vendor suspects or becomes aware of any unauthorized access to any financial or personal identifiable information ("Personal Data") by any unauthorized person or third party, or becomes aware of any other security breach relating to Personal Data held or stored by Vendor under the Agreement or in connection with the performance of any services performed under the Agreement or any Statement(s) of Work ("Data Breach"), Vendor shall immediately notify City in writing and shall fully cooperate with City at Vendor's expense to prevent or stop such Data Breach. In the event of such Data Breach, Vendor shall fully and immediately comply with applicable laws, and shall take the appropriate steps to remedy such Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their respective officers, directors, employees and agents, harmless from and against any and all claims, suits, causes of action, liability, loss, costs and damages, including reasonable attorney fees, arising out of or relating to any third party claim arising from breach by Vendor of its obligations contained in this Section, except to the extent resulting from the acts or omissions of City. All Personal Data to which Vendor has access under the Agreement, as between Vendor and City, will remain the property of City. City hereby consents to the use, processing and/or disclosure of Personal Data only for the purposes described herein and to the extent such use or processing is necessary for Vendor to carry out its duties and responsibilities under the Agreement, any applicable Statement(s) of Work, or as required by law. Vendor will not transfer Personal Data to third parties other than through its underlying network provider to perform its obligations under the Agreement, unless authorized in writing by City. Vendor's obligation to defend, hold harmless and indemnify City shall remain in full effect if the Data Breach is the result of the actions of a third party. All Personal Data delivered to Vendor shall be stored in the United States or other jurisdictions approved by City in writing and shall not be transferred to any other countries or jurisdictions without the prior written consent of City. 12. No Mandatory Arbitration. To the extent the Agreement requires mandatory arbitration to resolve conflicts, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. 13. Insurance. Vendor agrees that insurance coverage provided to City by Vendor is sufficient for purposes of the Agreement only. 14. No Debt. In compliance with Article 11 § 5 of the Texas Constitution, it is understood and agreed that all obligations of City hereunder are subject to the availability of funds. If such funds are not appropriated or become unavailable, City shall have the right to terminate the Agreement except for those portions of funds which have been appropriated prior to termination. Addendum Page 4 of 11 15. Public Information. City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 16. Addendum Controlling. If any provisions of the attached Agreement, conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this Addendum shall control. 17. Network Access. a. Citv Network Access. If Vendor, and/or any of its employees, officers, agents, servants or subcontractors (for purposes of this section "Vendor Personnel"), requires access to the City's computer network in order to provide the services herein, Vendor shall execute and comply with the Network Access Agreement which is attached hereto as Exhibit "A" and incorporated herein for all purposes. b. Federal Law Enforcement Database Access. If Vendor, or any Vendor Personnel, requires access to any federal law enforcement database or any federal criminal history record information system, including but not limited to Fingerprint Identification Records System ("FIRS"), Interstate Identification Index System ("III System"), National Crime Information Center ("NCIC") or National Fingerprint File ("NFF"), or Texas Law Enforcement Telecommunications Systems ("TLETS"), that is governed by and/or defined in Title 28, Code of Federal Regulations Part 20 ("CFR Part 20"), for the purpose of providing services for the administration of criminal justice as defined therein on behalf of the City or the Fort Worth Police Department, under the Agreement, Vendor shall comply with the Criminal Justice Information Services Security Policy and CFR Part 20, as amended, and shall separately execute the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum. No changes, modifications, alterations, or amendments shall be made to the Security Addendum. The document must be executed as is, and as approved by the Texas Department of Public Safety and the United States Attorney General. 18. Immigration Nationalitv Act. Vendor shall verify the identity and employment eligibility of its employees who perform work under the Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Vendor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under the Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Vendor employee who is not legally eligible to perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR Addendum Page 5 of 11 LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate the Agreement for violations of this provision by Vendor. 19. No Bovcott of Israel. If Vendor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Addendum, Vendor certifies that Vendor's signature provides written verification to City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 20. Ri2ht to Audit. Vendor agrees that City shall, until the expiration of three (3) years after final payment under the Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Vendor involving transactions relating to the Agreement. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. (signature page follows) Addendum Page 6 of 11 ACCEPTED AND AGREED: CITY: City of Fort Worth valot,io WASHinGf ton BY: Valerie Washington (May 3;'202109:04 CDT) Name: Valerie Washington Title: Assistant City Manager Date: May 3, 2021 Approval Recommended: By: J s Davis (Apr 30, 2021 18:39 CDT) Name: James E. Davis Title: Fire Chief Attest: By: Name Title: �0� �Ol'IGIGGi � C70�rzGi�es 'for Ronald P. Gonzales (May 3, 202110:46 CDT) Mary Kayser City Secretary VENDOR: AVI-SPL, LLC By: —K—V Name: Steve Benjamin Title: Executive Vice President Date: Apr 27, 2021 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �a1woed /f/GG BY agmond Hill (Apr30,202114:02 CDT) Name: Raymond Hill Title: Assistant Fire Chief Approved as to Form and Legality: 18 shy By: DB Strong (May!(202108:36 CDT) Name: John B. Strong Title: Assistant City Attorney Contract Authorization: M&C: N/A OFFICIAL RECORD [a]11W&1x01 ZI=11riZvi FT. WORTH, TX Addendum Page 7 of 11