HomeMy WebLinkAboutContract 54548-A8R3CSC No. 54548-A8R3
EIGHTH AMENDMENT AND THIRD RENEWAL TO CITY OF FORT WORTH
CONTRACT 54548 BETWEEN THE CITY OF FORT WORTH AND TARRANT
COUNTY HOMELESS COALITION FOR DIRECT CLIENT SERVICE FUNDS
This eighth amendment and third renewal (the "Amendment and Renewal") is made and entered
into by and between the City of Fort Worth, a home -rule municipality of the State of Texas
(hereinafter referred to as the "City"), acting by and through Fernando Costa, its duly authorized
Assistant City Manager, and Tarrant County Homeless Coalition, a Texas nonprofit corporation
("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54548, (the "Agreement");
WHEREAS, the Parties executed Amendment 1 to the Agreement through which the
Parties agreed to reduce the budget due to other available funding sources;
WHEREAS, the Parties executed Amendment 2 and Renewal 1 to the Agreement through
which the Parties agreed to amend the Budget Modification form and the renew the Agreement;
WHEREAS, the Parties executed Amendment 3 to the Agreement through which the
Parties agreed to increase the funding for the program and amend the scope of services;
WHEREAS, the Parties executed Amendment 4 to the Agreement through which the
Parties agreed to increase the funding and amend the scope of services;
WHEREAS, the Parties executed Amendment 5 and Renewal 2 to the Agreement through
which the parties agreed to increase the budget and amend the scope of services;
WHEREAS, the Parties executed Amendment 6 to the Agreement through which the
parties agreed to amend and increase the budget;
WHEREAS, the Parties executed Amendment 7 to the Agreement through which the
parties agreed to amend the scope of services and increase the budget;
WHEREAS, the Agreement was for an initial one-year term with three additional one-
year renewal options, and the City believes that renewing the Agreement for an additional year
will further the goals and priorities of Directions Home; and
WHEREAS, this Amendment and Renewal will amend the budget and renew the
Agreement for an additional one-year term.
NOW THEREFORE City and Agency do hereby agree to the following:
Amendment 8 and Renewal 3 to CSC 54548
CoFW and TARRANT COUNTY HOMELESS COALITION
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
I.
AMENDMENT TO AGREEMENT
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
A. The attached EXHIBIT "B-1" Budget regarding fiscal year 2024, consisting of two
(2) pages attached hereto, is hereby included as part of the Agreement and shall
immediately follow the EXHIBIT "B" Budget.
II.
RENEWAL OF AGREEMENT
The Agreement, as amended, is hereby renewed and extended for a renewal term
commencing on October 1, 2023, and ending on September 30, 2024, unless terminated earlier in
accordance with the Agreement.
III.
This Amendment and Renewal is effective upon the expiration of the Second Renewal
Term, regardless of the date of execution of this document.
IV.
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Agreement.
[SIGNATURE PAGE FOLLOWS]
Amendment 8 and Renewal 3 to CSC 54548
CoFW and TARRANT COUNTY HOMELESS COALITION
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to
be effective this 30th day of October, 2023.
FOR CITY OF FORT WORTH: FOR AGENCY: Tarrant County Homeless
Coalition
Fernando Costa
Assistant City Manager
Date: Oct 30, 2023
APPROVAL RECOMMENDED
Victor Turner, Neighborhood Services Director
Date: Oct 11, 2023
Lauren King
Executive Director
Date: Oct 4, 2023
4,dgV�pn4�
ap0� f�Rt°�pap
APPROVED AS TO FORM AND ATTEST: a°��� 9-00
as
LEGALITY °oo* / �,�4,
as �,
ann�d454p0'
bika ilr
I PCfie I Hnnt (Oct 30 70731013 CDT)
Leslie L. Hunt, Senior Assistant City Attorney Jannette S. Goodall, City Secretary
Date: Oct 30, 2023 Date: Oct 30, 2023
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez (Oct 4 202315 22 CDT)
Tara Perez
Manager, Directions Home
Amendment 8 and Renewal 3 to CSC 54548
CoFW and TARRANT COUNTY HOMELESS COALITION
M&C No.: 23-0460
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT "B-1"
BUDGET
Agency will submit invoices for reimbursement by the 15th of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City/Directions Home. Electronic
time sheets are acceptable but must show timestamp of employee submission and
supervisor approval. Paystub must include pay period, date paid, amount and expenses
(salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with
applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
For non -payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks. If a cancelled check is not possible, a bank statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made, new allocation documentation submitted with
invoice.
For the audit, bank statements showing payments, Form 941s and allocation
documentation will be reviewed.
Amendment 8 and Renewal 3 to CSC 54548
CoFW and TARRANT COUNTY HOMELESS COALITION
PROGRAM COSTS
Total $350,000.00
A. SALARIES (By title)
SALARIES TOTAL:
B. FRINGE BENEFITS
(Can include: Employer -paid Social Security, Medicare,
Health Insurance, Dental Insurance, Vision Insurance, Life
Insurance, Disability Insurance, Unemployment Insurance,
Workers Compensation and Retirement expenses)
FRINGE BENEFITS TOTAL:
C. MILEAGE
Mileage
MILEAGE TOTAL:
D. CELL PHONES/EQUIPMENT
Cell Phone
Computer
CELL PHONES/EQUIPMENT TOTAL:
E. Direct Client Assistance
Client Expenses
$315,000.00
CLIENT EXPENSES TOTAL:
$315,000.00
F. OTHER APPROVED
Administrative (10%)
$35,000.00
OTHER APPROVED TOTAL:
$35,000.00
TOTAL PROGRAM COST:
$350,000.00
Amendment 8 and Renewal 3 to CSC 54548
CoFW and TARRANT COUNTY HOMELESS COALITION
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/13/23 M&C FILE NUMBER: M&C 23-0460
LOG NAME: 19AMENDMENTS TO TWO HOMELESS SERVICE AGENCY AGREEMENTS
SUBJECT
(ALL) Authorize Execution of Amendment to Contract with the Presbyterian Night Shelter of Tarrant County, Inc., to Increase the Contract
Amount by $280,000.00 for a Total Contract Amount of $1,058,373.00 and Authorize Execution of Amendment to Contract with Tarrant County
Homeless Coalition to Increase Contract Amount by $50,568.00 for a Total Contract Amount of $400,568.00 for the Continuation of Directions
Home Initiatives; Find that Amendments Serve a Public Purpose and that Adequate Controls are in Place
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute an amendment to agreement with The Presbyterian Night Shelter of Tarrant County
Inc., in the amount of $280,000.00 for a total contract amount of $1,058,373.00;
2. Authorize the City Manager or his designee to execute an amendment to agreement with Tarrant County Homeless Coalition in the amount of
$50,568.00 for a total contract amount of $400,568.00;
3. Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided the amendment is
within the scope of the program and in compliance with City policies and applicable laws and regulations; and
4. Find that such amendments serve a public purpose and that adequate controls are in place.
DISCUSSION:
In 2019, the City of Fort Worth (City) introduced a rapid exit program to the homeless system. Rapid exit provides brief rental assistance and case
management to help quickly house households who do not need ongoing rental assistance or case management. The City contracted with
Presbyterian Night Shelter of Tarrant County, Inc. (PNS) to provide rapid exit and diversion services. Diversion in the local homeless system
means exiting someone back to housing within 14 days.
Even those households who are employed or have benefits rarely have $3,000.00 or more saved to lease an apartment. This program allows
people who are employed to quickly get off the street or out of the shelter by paying for fees associated with move -in in addition to one to three
months rent. This reduces the person's time in homelessness and also frees up emergency shelter beds. Since 2019, PNS has moved 873
households including 597 children into housing through the rapid exit program. For households who exited the program, the rate of return to
homelessness was 11 % (the national goal is less than 15%).
In its 2023 State of the Homeless Report, Tarrant County Homeless Coalition (TCHC) announced a 22% increase in overall homelessness and
27% increase in family homelessness compared to 2020. Family shelters in Fort Worth are overcapacity and many families can exit
homelessness with short term assistance. The City can respond to an immediate need by allocating more funding to the rapid exit program which
has prioritized housing families.
Besides the PNS's diversion and rapid exit program, the other major diversion program is the Direct Client Service Fund administered by TCHC
and funded by the City. This program removes barriers to housing by paying required fees other programs cannot pay and also providing one time
assistance to clients who need very limited help in exiting homelessness. Many homeless service providers access these funds to assist them in
housing clients. Staff is recommending increasing this contract by $50,568.00 to a total of $400,568.00 to enable more clients to be housed.
By increasing funding to diversion and rapid exit programs, the City is responding to an identified system need that will better position the
community to reduce homelessness. By approval of this Mayor and Council Communication, the City Council finds that the increased funding for
these two critical services serve the public purpose of reducing homelessness and increasing the health and wellbeing of Fort Worth residents and
that adequate controls are in place through the two contracts to ensure the public purpose is carried out.
Funding is budgeted in the Other Contractual Services account of the Neighborhood Services Department's General Fund.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendations and execution of the agreement. Prior to any expenditure being incurred, the Neighborhood
Services Department has the responsibility to validate the availability of funds.
Submitted for City Managers Office by: Fernando Costa 6122
Originating Business Unit Head:
Victor Turner 8187
Additional Information Contact: Tara Perez 2235