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Home My WebLink AboutContract 54569-A2CSC No. 54569-A2 AMENDMENT No . 2 TO CITY SECRETARY CONTRACT No. 54569 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc., (ENGINEER) made and entered into City Secretary Contract No. 54569, (the CONTRACT) which was authorized by M&C 20-0673 on the 15th day of September, 2020 in the amount of $1,117,000.00; and WHEREAS, the CONTRACT was subsequently revised by Amendment No. 1 in the amount of $394,134.00 authorized by M&C 21-0476 on June 22, 2021; and WHEREAS, the CONTRACT involves engineering services for the following project: Village Creek Water Reclamation Facility (VCWRF) Grit Facility and South Influent Lift Station; WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $98,400.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1,609,534.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. Prof Services Agreement Amendment Template [VCWRF Grit Facility & South Influent LS] Revision Date: November 23, 2021 [CPN 100075-21 Page 1 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Dana Burghdoff (Oct , 2023 1444 4 CDT) Dana Burghdoff Assistant City Manager DATE: OCt 31, 2023 APPROVAL RECOMMENDED: ChristOCher #ardO v Christopher Harder (Oct 30, 2023 07:23 CDT) Chris Harder, P.E. Director, Water Department Contract Compliance Manager: ENGINEER Freese and Nichols, Inc. i �;'C� � Nicholas Lester, P.E. Vice President DATE: 10/25/2023 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 10/26/2023 Farida Goderya, P.E. Senior Project Manager M&C: Date: N/A N/A APPROVED AS TO FORM AND LEGALITY: Form 1295: DB[ack (Oct 31, 2023 17:46 CDT) Douglas W. Black Senior Assistant City Attorney ATTEST: Jannette S. Goodall City Secretary Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 2 dpg4 �Il°n FORt�C9dd op a�°s °=o Pdd'f `e ate' �`o adpa�TLeXpSooa N/A [VCWRF Grit Facility & South Influent LS] [CPN 100075-21 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 801 Cherry Street, Suite 2800 + Fort Worth, Texas 76102 + 817-735-7300 + FAX 817-735-7491 October 4, 2023 Farida Goderya Project Manager, Fort Worth Water Department 200 Texas Street Fort Worth, Texas 76102 www.freese.com Re: Amendment No. 2 - Village Creek WRF Lift Station — City Project No. 100075-2 Dear Mrs. Goderya: Freese and Nichols is providing this contract amendment for additional part-time services related to the Construction Management and Resident Project Representative services required on the Village Creek WRF Lift Station project. These changes reflect the additional level of effort required to continue our services through the current CPM scheduled completion date of June 17, 2024. Lift Station Facility (No. 100075-2): 0 35 weeks remaining in construction. 0 20 hrs/wk for 35 weeks — resident project representative (reduced rate of $120/hr for inspection services). 0 20 hrs/wk for 6 weeks — resident project representative contingency effort (as approved by City) The following is a summary of the amendment costs proposed: City Project No. 100075-2 Item Fee Additional RPR Services- 10/5/23 to completion (700 hours) $84,000 RPR Contingency Services (120 hours) $14,400 Amendment No. 2 Total $98,400 Freese and Nichols appreciates this opportunity, and we are available to meet with you, if requested, to discuss these reduced/additional services. Original Contract Amount $1,117,000 Amendment No. 1 $ 394,134 Amendment No. 2 $ 98,400 Contract Amount to Date $1,609,534 Sincerely, Freese and Nichols, Inc. Chris Jones, P.E, CCM Vice President/Principal Attachments: Amended Scope of Work (Attachment A) Level of Effort (LOE) ATTACHMENT A CONSTRUCTION PHASE SERVICES FOR VILLAGE CREEK WWTP IMPROVEMENTS CITY PROJECT NO.: 100075 & CO2647 &100075.2 ATTACHMENT A for Construction Phase Services Related Services for the Villaae Creek WWTP Improvements CONSTRUCTION PHASE SERVICES FOR THE VILLAGE CREEK WWTP IMPROVEMENTS CITY PROJECT NO.: 100075-2 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED TASK 6. CONSTRUCTION PHASE SERVICES. Task 6. Construction Phase Services Freese and Nichols, Inc. will support the construction phase as follows. • For the construction of the Village Creek Lift Station, Freese and Nichols proposes the following: o Based on current contractor CPM schedule of 35 weeks remaining with a completion date of 6/17/2024: ■ Construction Manager Services as described below (effort covered by budget already under contract). ■ Add Part -Time RPR budget (Alan Cossabone) for construction inspection at $120/hr for 20 hrs/wk for 35 weeks ($84,000 increase) ■ Contingency hours to be used as approved by the City. $120/hr for 6 weeks at 20 hrs/wk ($14,400 increase) Construction Management (CM) For the construction phase of the Village Creek WWTP Lift Station, FNI proposes to provide an FNI CM. The CM efforts consist of providing the follow services and are covered under the existing budget under contract: Assist in the review of contractor(s) baseline schedule(s), schedule of values and submittal schedule and consult with Engineer concerning acceptability. Confirm that shop drawings/submittals are submitted/approved before any work requiring shop drawing approval progresses. Before Substantial Completion, submit to the contractor a list of observed items requiring completion or correction. City of Fort Worth, Texas Attachment A PMO Release Date: 09.15.2020 Page 1 of 3 ATTACHMENT A DESIGN SERVICES FOR VILLAGE CREEK WWTP IMPROVEMENTS CITY PROJECT NO.: 100075 & CO2647 &100075.2 Resident Project Representative (RPR) For the construction phase of the Village Creek WWTP Lift Station, FNI proposes to provide an FNI RPR on a full-time basis. The RPR hours consist of providing the follow services: • RPR will act as the Client/Engineer agent at the site and be supervised by the CM. • Attend regularly scheduled construction progress meetings. • Report to CM immediately the occurrence of any accidents at the site. • Conduct on -site investigations of the Work in progress to determine if the Work is in general conformance with the Contract Documents (CD) o Report to the CM any Work that the RPR believes does not comply with the CDs or any test reports that indicate materials do not meet the specified requirements. o Accompany visiting inspectors representing the Owner or other agencies having jurisdiction over the project and record the results of these inspections. • Conferences and Meetings: Attend meetings with Contractor, such as progress meetings, job conferences and other project -related meetings. • Furnish daily construction reports (for hours spent on -site observing on- going Work by the contractor) of the progress of the Work and upload these reports in the City of Fort Worth Autodesk BIM 360 system. • Payments Requests: Review Applications for Payment with Contractor noting particularly the relationship of the payment requested to the schedule of values, Work completed and materials and equipment at the Site but not incorporated in the Work. • Limitations of the RPR o Shall not authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or -equal" items), unless authorized by Engineer. o Shall not exceed limitations of Engineer's authority as set forth in Agreement or the Contract Documents. o Shall not undertake any of the responsibilities of Contractor, Subcontractor, Suppliers, or Contractor's superintendent. o Shall not advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of construction unless such advice or directions are specifically required by the Contract Documents. o Shall not advise on, issue directions regarding or assume control over safety precautions and programs in connection with the Work or any activities or operations of Client or Contractor. o Shall not accept shop drawing or sample submittals from anyone other than the Contractor. o Shall not participate in specialized field or laboratory tests or inspections conducted by others, except as specifically authorized by Engineer. City of Fort Worth, Texas Attachment A PMO Release Date: 09.15.2020 Page 2 of 3 ATTACHMENT A DESIGN SERVICES FOR VILLAGE CREEK WWTP IMPROVEMENTS CITY PROJECT NO.:100075 & CO2647 &100075.2 ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and FNI agree that the following services are beyond the Scope of Services described in the tasks above. However, FNI can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the FNI because of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Services beyond the durations of the assumed construction schedules noted within. • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services related to Survey Construction Staking • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 09.15.2020 Page 3 of 3 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Village Creek Lift Station Facility Amendment No. 2 Citv Proiect No. 100075-2 Task No. Task Description Labor(hours) Total Labor Cost Expense Total Expense Cost Task Sub Total Project Mana er Resident Eno n ineer CM RPR Travel Reproduction Rate $236.00 $220.00 $131.00 $120.00 SBE Non-MWBE 1.0 Project Management 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 1.1 Managing the Team $0 1.1.1 Internal Team Meetings $0 $0 $0 1.1.2 QA/QC 1 $0 $0 $0 2.0 Conceptual Design (30-Percent) 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 3.0 Preliminary Design (60 Percent) 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 4.0 Final Design 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 5.0 Bid Phase 0 0 0 0 $0 $0 $0 $0 $0 $0 $0 6.0 Construction Phase Services 0 0 0 820 $98,400 $0 $0.00 $0 $0 $0 $98,400 6.1 Construction Support 6.1.1 Attend Preconstruction Conference $0 $0 $0 6.1.2 Attend Public Meeting $0 $0 $0 6.1.3 Project Site Visits 700 $84,000 $0 $84,000 6.1.4 RPR Contingency 120 $14,400 $0 $14,400 6.3.1 Speciatly Electrical Inspection $0 $0 $0 6.3.2 Lift Station Startup Assistance $0 $0 $0 $0 $0 $0 7.0 ROW/Easement Services 1 01 0 0 0 $0 $0 $0 $0 $0 $0.00 $0.00 8.0 Survey 1 01 0 0 0 $0 $0 $0 $0 $0 $0.00 $0.00 9.0 Permitting 0 0 0 0 $0 $0 $0 $0 $0 $0.00 $0.00 Totaisl 01 0 0 820 $98,400 $0 $0.00 $0 $0 $0 $98,400 City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date 8.09.2012 Project Summary Total Hours 820 Total Labor $98,400 Total Expense $0 Total Project Cost $98,400 1of1