HomeMy WebLinkAboutContract 58453-R1CSC No. 58453-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 16, 2023
EAR Telecommunications, Inc. dba EARTC
Attn: Carlos Reyes
14719 US 290 East, Suite 106
Manor, TX 78653
Re: Contract Renewal Notice
Highway Construction
Contract No. CSC No. 58453 (the "Contract')
Renewal Term No. 1: November 12, 2023 to November 11, 2024
The above referenced Contract with the City of Fort Worth expires on November 11, 2023
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
AzizRahl D (Oct27,20231027 CDT)
Aziz Rahman
817-392-8653
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC No.
CITY OF FORT WORTH
By:
Name
Title:
William 4oh,—(031,20231559 CDT)
William M. Johnson
Assistant City Manager
APPROVAL RECOMMENDED:
By:°v�
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department
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Name: Jannette S. Goodall
Title: City Secretary
October 17, 2023
By:
Name: Carlos Reyes
Title: President
Contract Renewal
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Aziz Rah (Oct 27, 2023 10:27 CDT)
Name: Aziz Rahman
Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
By:
P
DBlack (Oct 31, 2023 15:57 CDT)
Name:
Douglas W. Black
Title:
Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0829
Date Approved: October 11, 2022
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 10/11/22 M&C FILE NUMBER: M&C 22-0829
LOG NAME: 20TRAFFIC SIGNAL MODIFICATION AND UPGRADE CONTRACT
SUBJECT
(ALL) Authorize Execution of a Unit Price Contract with Yunex, LLC in an Amount Not to Exceed $1,000,000.00, Durable Specialties, Inc. in an
Amount Not to Exceed $2,000,000.00, and EAR Telecommunications, LLC d/b/a EARTC in an Amount Not to Exceed $2,000,000.00 for Task
Order Construction Services Relating to Traffic Signal Modification and Upgrade for Fiscal Year 2022 with Three Renewal Options (2018 & 2022
Bond Programs)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with Yunex, LLC in an amount not to exceed $1,000,000.00 for the modification and upgrade of traffic
signals throughout the City;
2. Authorize execution of a contract with Durable Specialties, Inc. in an amount not to exceed $2,000,000.00 for the modification and upgrade
of traffic signals throughout the City; and
3. Authorize execution of a contract with EAR Telecommunications, LLC d/b/a EARTC in an amount not to exceed $2,000,000.00 for the
modification and upgrade of traffic signals throughout the City.
DISCUSSION:
The Transportation Management Division of the Transportation and Public Works Department has been actively upgrading obsolete and non-
standard traffic signal equipment and related infrastructure and procuring and implementing advanced technologies for the city -maintained road
network. These contracts will provide for construction services on an as -needed (task order) basis primarily for projects related to traffic signal
modification and upgrades. Signal improvement projects include upgrading traffic signal heads, poles, wire, conduit, ground boxes, foundations,
ramps, school flashers, pedestrian beacons, safety lights and Intelligent Transportation System devices to improve overall traffic and pedestrian
safety within the City.
The contractors were procured in a low bid format to determine unit prices to be paid when task orders are issued. Bidders were alerted that there
could be awards made to more than one bidder and that the contract amounts would likely not be the same as the bid amount. These contracts
may be renewed up to three additional terms upon the expiration of funds under the same terms, conditions, and unit prices.
Notice of bids was published in the Fort Worth Star -Telegram on June 23, 2022 and June 30, 2022. On July 21, 2022, three companies submitted
the following bids:
Bid Results
Contractor
Total Bid
Yunex, LLC
$8,037,403.00
Durable Specialties
$8,040,045.00
EARTC, LLC
$8,413,163.07
The unit prices were compared to other similar projects and were determined to be fair and competitive. Task orders will be paid at the
established unit prices.
Projects identified initially include task order for signal reconstruction projects via programmable traffic signal bond project, traffic signal
maintenance PayGO projects, signal upgrade and repair of knockdowns.
This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt
is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018)
and subsequent actions taken by the Mayor and Council.
This project is included in the 2022 Bond Program. Once the bonds are sold, proceeds will reimburse the interim financing source in accordance
with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No.
25515-05-2022) and subsequent actions taken by the Mayor and Council.
The City's MBE goal on this project is 0%.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital & operating budget, as previously appropriated, in the 2018 Bond
Program Fund, 2022 Bond Program Fund, General Capital Projects Fund and the General Fund for future identified task order projects related to
the Traffic Signals and Traffic System Maintenance programmable projects to support the approval of the above recommendations and execution
of the contracts. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the
availability of funds.
Submitted for City Manager's Office W. William Johnson 7801
Originating Business Unit Head: Lauren Prieur 6035
Additional Information Contact: Monty Hall 8662
Tanya Brooks 7861
FORT WORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: EAR Telecommunications, Inc. dba EARTC
For: Renewal 1 Highway Construction
M&C: 22-0829 CPN: CSO: 58453
DOC#:
Date:
To:
Name
Department
Initials
Date Out
1.
Aziz Rahman
TPW- Signature
2.
Anna Benavides
TPW — Initials4
3.
1 Martin Phillips
TPW- Initials
4.
Lauren Prieur
TPW- Signature
(/Vl
5.
Douglas Black
Legal- Signature
d
6.
William Johnson
ACM- Signature
�1,
7.
Ronald Gonzales
CSO — Initial
8.
Jannette Goodall
CSO-Signature
9.
Allison Tidwell
CSO-Assign CSC
c
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH: ❑YES ❑No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs