HomeMy WebLinkAboutContract 48482-A10DocuSig n Envelope ID: E951 F999-2FF6-428E-9265-E6E213AD8C5E
48482-A10
AMENDMENT NO. 10
TO
CITY OF FORT WORTH CONTRACT 48482
This Tenth Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and CentralSquare Technologies LLC ("Vendor"), Buyer and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on January 31, 2007, the Parties entered into City Secretary Contract 48482
to provide TriTech Software System Support services for the Police Department Computer Aided
Dispatch system ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to include Exhibit A-6 to increase
CAD software maintenance, include professional services and Livescan Publisher support for a
total contract amount of $1,105,839.36 for Fiscal Year 2024.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit A-7, CentralSquare Quote Q-141256
and Quote Q-152556 attached to this Tenth Amendment, for CentralSquare professional services
in the amount of $3,900.00 and Livescan Publisher maintenance in the amount of $1,647.00 for
the period of October 1, 2023 through September 30, 2024.
Upon execution of this Tenth Amendment, the total amount of the contract for the period
of October 1, 2023 through September 30, 2024 will be $1,105,839.36.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
Tenth Amendment to Fort Worth City Secretary Contract No. 48482
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: E951 F999-2FF6-428E-9265-E6E213AD8C5E
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Valerie Washington (Nov 1, 2023 16:25 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Nov 1, 2023
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Steven Va nd ever (Oct 27, 2023 15:24 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0788
Approved: 9/26/2023
1295: 2023-1053673
VENDOR:
CentralSquare Technologies LLC
By:
Date:
oo00s�y0ea ny:
Name: Ron A. Anderson
Title: Chief sales officer
10/25/2023
ATTEST:
By:
CQAiw_ �(ns zsposn.
319E_4Ftbtlat
Name: Cl ai re Thompson
Title: senior Paralegal , Notary
Public
Tenth Amendment to Fort Worth City Secretary Contract No. 48482
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: E951 F999-2FF6-428E-9265-E6E213AD8C5E
CENTRALSQUARE
Quote #: Q-141256
Primary Quoted Solution: PSJ Enterprise
Quote expires on: September 26, 2023
Exhibit A-7
Quote prepared on:
June 28, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Quote prepared for:
Robert Freebom
Fort Worth Police Department
IT Solutions-ERP
Fort Worth, TX 76102
(817) 392-8461
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsauare.com.
WHAT SERVICES ARE INCLUDED?
DESCRIPTION
1. Public Safety Project Management Services - Fixed Fee
2. Public Safety Technical Services - Fixed Fee
QUOTE SUMMARY
MORE INFORMATION AT CENTRALSQUARE.COM
Services Total
Services Subtotal
TOTAL
780.00
3,120.00
3,900.00 USD
3,900.00 USD
Quote Subtotal 3,900.00 USD
Tenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 3 of 6
DocuSign Envelope ID: E951 F999-2FF6-428E-9265-E6E213AD8C5E
CENTRALSQUARE
WHAT ARE THE RECURRING FEES?
Quote prepared on:
June 28, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Quote Total 3,900.00 USD
TYPE AMOUNT
FIRST YEAR MAINTENANCE TOTAL 0.00
FIRST YEAR SUBSCRIPTION TOTAL 0.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To location provided by Customer on the Quote Form.
PAYMENT TERMS
License Fees & Annual Subscriptions
- 100% Due Upon Contract Execution
Contract Startup
- 100% Due Upon Contract Execution
MORE INFORMATION AT CENTRALSQUARE.COM
Tenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 4 of 6
DocuSign Envelope ID: E951 F999-2FF6-428E-9265-E6E213AD8C5E
CENTRALSQUARE
Hardware & Third -Party Software
- 100% Due Upon Contract Execution
Services
Fixed Fee: 100% Due Upon Completion
- lime & Material: Due as Incurred
Services Bundle: Fixed Fee, 100% Due Contract Execution
Third -Party Services
- Fixed Fee: 50% Due Upon Contract Execution; 50% Due Upon Completion
- lime & Material: Due As Incurred
Travel & Living Expenses
- Due as Incurred
PURCHASE ORDER INFORMATION
Quote prepared on:
June 28, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes[ ] No[ ]
Customer's purchase order terms will be governed by the parties' existing mutually executed agreement, or in the absence of
such, are void and will have no legal effect.
PO Number:
Initials:
MORE INFORMATION AT CENTRALSQUARE.COM
Tenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 5 of 6
DocuSign Envelope ID: E951 F999-2FF6-428E-9265-E6E213AD8C5E
CENTRALSQUARE
Renewal Order #: Q-152556
Start Date: January 5, 2024
End Date: September30,2024
Billing Frequency: Yearly
Subsidiary: Tritech Software Systems
Renewal Order prepared by:
Maggie Parker
rnaggie.parker@centralsquarecam
Renewal Order prepared for:
Kathy Agee -Dow, IT Solutions Sen iorContractCom pliance
Specialist
Fort Worth Police Department
IT Solutions-ERP
Fort Worth, TX 76102
(817) 392-8461
Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over8,000 communities. More information aboutall of
our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME
1. Livescan Publisher -Municipal Court CSC48482-A5
Billing Information
Fees will be payablewithin 30 days of invoicing.
QUANTITY
1
Renewal Order Total:
TOTAL
1,647.00 USD
1,647.00 USD
Please note that the Total Price shown above has been rounded to the nearesttwo decimal places fordisplaypurposesonly.
The actual price may include as manyas five decimal places. Forexample, an actual price of $21.37656wi11 be shown as a
Total Price of $21.38. The Total for this quote has been calculated using the actual prices for the prod ucland/orsenrice, rather
than the Total Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsi bilityof the Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations ofthe taxing authority(ies) governing the "Ship To" location provided by Custom eron the Renewal Order Form.
MORE INFORMATION AT CENTRALSQUARE.COM
Tenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 6 of 6
M&C Review Page 1 of 3
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 9/26/2023 REFERENCE **M&C 23-
NO.: 0788
Official site of the City of Fort Worth, Texas
FORT WORTII
04CENTRALSQUARE
LOG NAME: COMPUTER AIDED DISPATCH
ANNUAL SUPPORT SVS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to the Computer Aided Dispatch System
Software Support Agreement with CentralSquare Technologies LLC to Increase Annual
Support Services to $893,692.36 and Add Mobile Licenses in the Amount of
$206,600.00, with Renewal Terms, for a Total Fiscal Year 2024 Annual Amount of
$1,100,292.36 for the Fort Worth Fire Department and Fort Worth Police Department
through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to the Computer Aided
Dispatch System Software Support Agreement with CentralSquare Technologies LLC to increase
annual support services to $893,692.36 and add mobile licenses in the amount of $206,600.00, with
renewal terms, for a total Fiscal Year 2024 annual amount of $1,100,292.36 for the Fort Worth Fire
Department and Fort Worth Police Department through the Information Technology Solutions
Department.
DISCUSSION:
On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a
Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC
(formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract
(CSC) 48482 was executed January 31, 2007.
On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech)
agreement for up to $800,000.00 annually for software and license fees, training, and software
maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management
System.
On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to
increase the CentralSquare CAD system software support services to $826,881.53 annually and add
CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33.
CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher
License Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of
$2,090.36 for Municipal Court. The new annual contract amount was $867,020.05.
CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records
Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on
February 13, 2023, the new annual contract amount was $884,375.05.
On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP
Interface annual subscription at the cost of $1,471.44. The new annual contract amount was
$885,846.49.
June 27, 2023, City Council authorized via M&C 23-0525, execution of CSC 48482 Amendment No. 8
to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring costs
http://apps.cfwnet.org/council packet/mc review.asp?ID=31414&councildate=9/26/2023 9/27/2023
M&C Review Page 2 of 3
of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub
software for a new total annual contract amount of $1,131,098.99.
This M&C is to request authorization to execute CSC 48482 Amendment No. 9 to increase the amount
of annual CAD support services to $893,692.36 and add Mobile CAD licenses in the amount of
$206,600.00, with four (4) one-year renewal options. Upon approval and execution of the
amendment, the Fiscal Year 2024 estimated costs will be $1,100,292.36 of the executed total contract
amount of $1,131,098.99. CentralSquare Technologies LLC is the documented sole source provider
for support and maintenance to the existing City of Fort Wort Fire Department and Police Department
Computer -Aided -Dispatch system.
Funding is budgeted in the ITS Capital Fund for FY23 CAD License True UP project and upon
adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, in the Info Technology Systems Fund.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the For Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
CSC 48482 Amendment No. 9 by the Assistant City Manager and expire September 30, 2024. The
agreement may be renewed for four additional one-year renewal terms beginning October 1, 2024.
RENEWAL OPTIONS: The agreement may be renewed at the City's option for four (4) additional one-
year renewal terms beginning October 1, 2024. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for FY23 CAD License True UP project and upon adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024
operating budget, as appropriated, in the Info Technology Systems Fund, to support the approval of
the above recommendation and execution of the agreement. Prior to an expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund
FROM
Fund
Department
ID
Account
Project
ID
Department
ID
Account
Program
Project I Program
ID
Activity
Budget
Year
Activity
Reference # Amount
(Chartfield 2)
Budget Reference # Amount
Year (Chartfield 2)
Submitted for City Manager's Office by: Valerie Washington (6192)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Mark DeBoer (8598)
http://apps.cfwnet.org/council packet/mc review.asp?ID=31414&councildate=9/26/2023 9/27/2023
M&C Review Page 3 of 3
ATTACHMENTS
04CENTRALSQUARE COMPUTER AIDED DISPATCH ANNUAL SUPPORT SVS funds availability.pdf (CFW
Internal)
2023 Form 1295 TriTech(CAD support) (signed) 8.1.2023.pdf (CFW Internal)
FID Table CentralSquare CAD Annual Support.XLSX (CFW Internal)
Waiver.pdf (CFW Internal)
http://apps.cfwnet.org/council packet/mc review.asp?ID=31414&councildate=9/26/2023 9/27/2023