HomeMy WebLinkAboutContract 50054-A8Eighth Amendment to Fort Worth City Secretary Contract No. 50054
AMENDMENT NO. 8
TO
CITY OF FORT WORTH CONTRACT 50054
This Eighth Amendment is entered into by and between the City of Fort Worth (hereafter
"Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth,
Texas, and Motorola Solutions, Inc. (“Vendor”), Buyer and Vendor may be referred to individually as a
Party and collectively as the Parties.
WHEREAS, on December 18, 2017, the Parties entered into City Secretary Contract 50054 to
provide Communication System and related services (“Agreement/Contract”);
WHEREAS, the Parties wish to amend the Agreement to add the attached as set forth in Exhibit
A-5 for an OptiWarn Weather Alerts License, National Weather Service Integration Software and Siren
Application Integration in the amount of $29,840.00.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add the attached services as set forth in Exhibit
A-5 for an OptiWarn Weather Alerts License, National Weather Service Integration Software and Siren
Application Integration in the amount of $29,840.00. The total contract amount for year 3 shall not
exceed $1,769,988.00.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain in
full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same
effect as an original.
Eighth Amendment to Fort Worth City Secretary Contract No. 50054
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: Valerie Washington
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Lawrence Crockett
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0496
Approved:06/28/2022
1295: 2022-867694
VENDOR:
Motorola Solutions, Inc.
By:
Name:
Title:
Date: ____________________________
ATTEST:
By:
Name:
Title:
Brad Rice
Area Sales Manager
October 27, 2023
Exhibit A-5
� MQT�R�LA SaLfJT10NS
Sales Quotation
PYePa1'ed By: Casey Moore Phone: 517-36S-86S3
Date: Apr. 11, 2023
(luote #: FW04112023NWS
PREPARED FOR : Chl'IS DU55eaU Ship to Clty Of FOIt Worth
COMPANY : City of Fort Worth, TX Address: IT Radio Shop
PHONE: 817-392-2401 1515 11th AVe
Fort Worth, TX 76102
Training
MSRP (List) Extended Unit
(�t . Model APC Description Unit PYICe Discount % DISCount PI'ICe Total Price
1 HKVN4676A 499 OptiWarn Weather Alerts License (Requires DS SW) $ 20,000.00 10% $ 18,000.00 $18,000.00
1 TT3403A 499 National Weather Service Integration Software $ 37,600.00 10% $ 33,840.00 $33,840.00
22 HKVN4685A 499 Siren Application Integration $ 300.00 10% $ 270.00 $5,940.00
One time management discount ($27,940.00)
QL?OTE PAGE TOTAL $29,840.00
*Quote based on Fort Worth Contract #50054
MOTOROLA RESPONSIBILITIES
Motorola's general responsibilities include the following:
❑ Perform the configuration of the system as described in the System Overview
of the Motorola
supplied equipment described above.
❑ Schedule the implementation in agreement with the City of Fort Worth.
❑ Coordinate the activities of all Motorola subcontractors under this contract.
❑ Administer safe work procedures for installation.
City of Fort Worth - Responsibilities
• The Ciry is to provide connection to the National Weather Service over the
internet.
• Provide remote access for integration ofAutomatic Activation software and
functionality
• Provide a single point of contact for scheduling and coordination between
Motorola Solutions and the City of Fort Worth
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/28/2022 REFERENCE **M&C 22- LOG NAME:
NO.: 0496
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Page 1 of 2
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
13P AMEND COOP
MOTOROLA SOLUTIONS
RADIO ACQUISITION TD IT
NO
SUBJECT: (ALL) Authorize the Execution of an Amendment to Purchase Agreement with Motorola
Solutions, Inc., for the Acquisition of Public Safety Radios and Associated Equipment and
Increase the Contract Amount in Year Two by $2,797,260.00 for a New Year Two Total of
$4,406,340.00, for a Three-Year Contract Total Not to Exceed $7,639,128.00
RECOMMENDATION:
It Is recommended that the City Council authorize the execution of an amendment to purchase
agreement with Motorola Solutions, Inc., for the acquisition of public safety radios and associated
equipment and increase the contract amount in Year Two by $2,797,260.00 for a new Year Two total
of $4,406,340.00, for a three-year contract total not to exceed $7,639,128.00.
DISCUSSION:
The City of Fort Worth maintains a radio communications system, the North Texas Interoperable
Radio Network (NTIRN), utilized by most city departments and almost 180 external government
entities.
On December 14, 2021, City Council approved the continuation of purchasing radios, repair services,
parts and accessories on an as-needed basis from Motorola using H-GAC Contract RA05-21, in an
amount of $1,462,800.00 in Year One, $1,602,080.00 in Year Two and $1,769,988.00 in Year Three
for a three-year total authorization of $4,841,868.00 (M&C 21-0937). Year One expires on July 31,
2022.
Staff recommends increasing the contract amount for Year Two by $2,797,260.00 in order to replace
radios and equipment acquired in 2011. These radios are either no longer supported by the
manufacturer or will lose support within the next two years. In addition, parts are unavailable for radios
that are no longer supported. Current generation radios have newer capabilities that can improve
functional and safety levels for First Responders, and will have a useful life of another 12-14 years.
These radios will be deployed with Police and Fire personnel. By authorizing this increase, the
contract amount for Year Two will be up to $4,406,340.00.
Year Three spend authority will remain $1,769,988.00.
Funding is budgeted in the ITS Other General Government DepartmenYs ITS Capital Fund for the
purpose of funding the FY20 Radio Coverage Improvement, FY22 Radio Refresh & FY22 PD Radio
Refresh projects, as appropriated.
State law provide that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. H-GAC RA05-21 has been competitively bid to increase and simplify the
purchasing power of government entities.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30048&councildate=6/28/2022 6/29/2022
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the
FY20 Radio Coverage Improvemnt, FY22 Radio Refresh & FY22 PD Radio Refresh projects to
support the execution of the amendment. Prior to an expenditure being incurred, the IT Solutions
Department has the responsibility to validate the availability of funds.
BQN\\
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID , ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Reginald Zeno (8517)
Valerie Washington (6192)
Oriqinatinq Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Kevin Gunn (2015)
Cynthia Garcia (8525)
Taylor Dean (7648)
ATTACHMENTS
13PAMEND COOP MOTOROLA SOLUTIONS RADIO ACQUISITION TD IT funds availability.docx (CFW Internal)
13PAMEND COOP MOTOROLA SOLUTIONS RADIO ACQUISITION TD IT Updated FID.xlsx (CFW Internal)
FID Motorola.xlsx (CFW Internal)
Form 1295 - Motorola Solutions, Inc..pdf (CFW Internal)
SAMS Motorola Solutions, Inc..pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30048&councildate=6/28/2022 6/29/2022