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Home My WebLink AboutContract 46251-CO6CSC No. 46251-006 GMOrOROLA SOLUTIONS Change Order No. 006 Date: 07/24/2023 CHANGE ORDER 006 Project Name: Ft Worth P25 System Upgrade Agreement Customer Name: City of Fort Worth Service Delivery Manager: Steve Braun The purpose of this Change Order is to: Add: Cleburne (3) Consoles & (1) AIS (partial year starting Dec 2023) Add: Everman (2) Consoles & (2) AIS & (2) NICE (partial year starting Feb 2024) Add: NRHW migrating from Dell Optiplex to Z2 Console platform Add: NETCO Euless (1) Console (starting Jul 2024) + Grapevine (1) Console (partial year starting Jul 2024) Add: Grand Prairie (1) Console (OP13) (starting 2024) Transfer: Forest Hill transferring all (2) Consoles to Everman Remove: Sansom Park (partial year starting June 2023) Remove: Burleson NICE (staring 2024) Update: Midlothian breakdown by individual Prime site, RF subsite & dispatch sites City of Fort Worth Contract: CSC 46251 Contract # Houston -Galveston Area Council Contract Date: 01/01/2015 Contract No.: RA05-21 Motorola Solutions Contract: USC000006827 In accordance with the terms and conditions of the contract identified above between The City of Fort Worth, TX and Motorola Solutions, Inc., the following changes are approved: CONTRACT PRICE ADJUSTMENTS Original Contract Value: 1 $7,377,132.09 Previous Change Order amounts for Change Order numbers through $8,886,569.80 1 5 This Change Order: $568,390.04 New Contract Value: 1 $16,832,091.93 COMPLETION DATEADJUSTMENTS OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX OrOR iA SOLUTIONS CHANGE ORDER 006 Original Completion Date: 1 12/31/2024 Current Completion Date prior to this Change Order: 1 12/31/2029 New Completion Date: 1 12/31/2029 Changes in Equipment: (additions, deletions or modifications) Include attachments if needed Add: Cleburne (3) Consoles & (1) AIS (partial year starting Dec 2023) Add: Everman (2) Consoles & (2) AIS & (2) NICE (partial year starting Feb 2024) Add: NRHW migrating from Dell Optiplex to Z2 Console platform Add: NETCO Euless (1) Console (starting Jul 2024) + Grapevine (1) Console (partial year starting Jul 2024) Add: Grand Prairie (1) Console (OP13) (starting 2024) Transfer: Forest Hill transferring all (2) Consoles to Everman Remove: Sansom Park (partial year starting June 2023) Remove: Burleson NICE (staring 2024) Update: Midlothian breakdown by individual Prime site, RF subsite & dispatch sites Changes in Services: (additions, deletions or modifications) Include attachments if needed n/a Schedule Changes: (describe change or N/A) n/a Pricing Changes: (describe change or N/A) Increase from $16,263,701.89 to $16,832,091.93 Customer Responsibilities: (describe change or N/A) n/a 0 OrOR iA SOLUTIONS CHANGE ORDER 006 Payment Schedule for this Change Order: (describe new payment terms applicable to this change order) - ■ - 'P 1,UIU.ez-u.ou -. ■ 1 1 $ 1,uro,'iuz,27 - 1 $ 1.' 24,b22.79 $ 1,151,144.04 - 1 $ 1,295,796.05 - 1 1 $ 1,350,684,76 - 1 $ 1,361,854.22 - 1 $ 1,389,385.78 - . 1 1 418 70R RA 1 ,400,41J2.1 L $ 1,489,616.10 $ io,e,5z.U'e 1.93 Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions of the Contract, the provisions of this Change Order will prevail. IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below. Motorola Solutions Inc/vJ� By: Aaed "-r M'd-91 Printed Name: Paul Newman Title: Regional Services Manager Date: 8/18/2023 Reviewed by: Steve Braun Motorola Solutions SDM Customer By: I kl, Valerie Washington (Nov 6, 202310:42 CST) Printed Name: Valerie Washington Title: Assistant City Manager Date: Nov 6, 2023 Date: 07/24/2023 [Executed effective as of the date signed by the Assistant City Manager above.] CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all By: performance and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions By: Lawrence Crockett (Nov 2, 202313:12 CDT) Approved as to Form and Legality: Name: Lawrence Crockett Title: Sr. IT Solutions Manager �� By: 09 anb City Secretary: a pORTIlCa poF,eoa0000 � a Name: Taylor Paris pro 'a,;dg Title: Assistant City Attorney° oeo a opo* daa� nEXpSood By: Contract Authorization: Name: Jannette Goodall M&C: 23-0905 Title: City Secretary Approved: 10/31/2023 Form 1295: 2023-1079944 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX aMOrCROLA SOLUTIONS SUA 11 Costs sf Cusrome, yw.wd:Urmk u,2023 CHANGE ORDER 006 Fort Werih[Care B FIF} $T32,94499 $394,d79.93 $E01 A1d.85 $403,03.52 $d0.5,849.68 $497,622E8 $i99,85322 $40Si35 5d3Q937.67 $439,12236 $441,317.97 $443,52456--$447,959.A1 Sd5Zd39.49 j5,655,975.00� Mort Wmsh lWkVE1 ST1,500.35 $}104.42 511.627.92 $11.651.64 M30631 $12.331.59 $71.102661 l Fort WarnhlEkj� ah) 126,577.51 $10BA07.0 $108,93265 $109,47232 slicul.fd $110,617.29 $57,3529f S9d,589A7 $45,129.73 595,695.39 $4 mAd mma.82 $97,529A6 $9a,59475 $1,324,917.01 I Fort Worlh i.PX Next] $Z41 am $Z621I.fi7 $ZW929 $Z7a027 $2,Sfi3.B9 $Z969.59 $3pm.ita $3,129.22 $27.E94791 !Johnson Cbg t, 559,733.34 %7,016.74 569,659.06 44,783.46 $74.050.06 $7Q350A4 $76.WAd 579.75a.72 574,798.92 575,93241 sym7.51 575,7a469 876,163.53, $16,925.td 577,6944f $1,00OA23.911 Il Bodeson(.bhnsor. County) $27,00006 $32,566.76 $37356.74 $33.P50M $33,26b.b8 $33,d6636 $33,759.04 $35,Ba874 $17,799.5d $18,6a9A8 51ma-91 $211,605.15 $21,635.40 $2Z717.17 $362,62fi.331 lT-.tP-00.kge $9,899.51 $10p74.51 010A74.51 110,110.1I $10,17446 $10,17446 516,216.16 550,27454 5148TTH $1444d2d $1 I.M.0 511,19%A2 511.159.94 $T1,271.54 511,36425 $158,755.531 INEiCP 871.406.32 5165,725.42 $166,348.96 5167,16B_96 5167,8a6.44 5168.697.42 819,72292 517Z901.39 5763,271.93 5187,2t&bf 81B9,d929b S1nm-1f 820.V634 5219257A0 5236,220Ad $2,665,92a.811 lF-1 f€II S72B7.7� 58,17d_6.{ 02.OP.04 $0200.04 $8,2380.04 $8209A3 $8.29C.03 $8,216.89 $8.759A4 $73.540. i 11 IFmmnhT P904.19 88,746.71 58A15A 89,049.26 $31.W7.56 38,951-9 S9,U.54.24 $9,12254 $9,651.15 $9.759.19 $9,80798 99.857A2 $9,90b.3f $14P65.37 $t0,10542 $134,453.581 lT-.t Courap "alr_viHs 6ffi. 51Q922.67 $14,713-9a 014.713.9� 11$71314 $14,799.44 514,845.53 514,901.9i, 117,641.99 518,3a3.8S 518,30a 89 $1$AT534 51 ,W-14 $18,661M 5M.W59 5E9,035-81 4247.2BO-621 �i4ansfie"� $25,710.4 $30,937.96 03,322.54 $33,722.54 $33,897.92 $33,S25A0 $33,910.50 $33,927.59 $35,759.67 $35,849Ab $36.M-gf $36289.95 $36,3ao.1a $36,75400 $37,121.54 4513,677.461 F::-2nd Fi115 $12,M_19 $13A27.54 $17,527.14 117.527.54 M.MF7S4 $T7,W-7.54 517,669A4 517.639.00 ST8,59202 $18,6aff $19,596_0 520,96.Oa 521,6" M085-t3 5L3,219.39 $276.631% _ $5ZK504 55296t2ls $53,533.11 $54,649.71 $54,363.3d 551,33493 555,501.1'l $58,181.79 $59,491.3d 559,77139 $60,077.69 $60,378.07 Sfi0,981_B7a $61,591_fi7 4796,19259I ='arse $30223 fib S9Q671.06 SMATIM 940,671.00. 594671AC %5.%723 $97.55926 5102,436.Tl $107.557.98 '5112.935.88 $14a,5825i S12d5i1Af $IJMU57_671 527,P6583 $250U6.fid M.U19f 83$593.9f 5129209.31I P.F Primerrmw $12.312A4 $12.32990 $1Z391.54 STZ453.5i %Z515.76 STZWJJ2 5fZ767.34 S97,41TA21 t-'. 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As the CY21 year was previously invoiced the $s are being adjusted starting in CY22 Add: Midlothian Ellis RF (partial year starting FY22) Add: Midlothian Ellis Dispatch (partial year starting FY22) Add: Midlothian / Ennis (partial year starting FY22) Add: Midlothian / Waxahachie (partial year starting FY22) Add: Tarrant RBU P N# (partial year starting N9Y 2022) Add: Tarrant R$U partial year starting Nov 2022) Add: Everman Add: Sansom Park adding for a partial year starting Ngv 7022 Add: Cirrus Central Basic C05: Increase pricing beginning CY 23 due to CPI increase at 5,4% Removal of agencies: Tarrant County RBU NE & NW and Tarrant County RBU S C06: Updated: Midlothian breakdown by individual Prime site, RF subsite & dispatch sites Remove: Sansom Park (partial year startinq Jun 2023) Remove: Burleson NICE (staring 2024) Add: Cleburne (3) Consoles & (1) AIS (partial year starting Dec 2023) Add: Everman (2) Consoles & (2) AIS & (2) NICE (partial year starting Feb 2024) Forest Hill transferring all Consoles (2) to Everman Add: NRHW migrating from Dell Optiplex to Z2 Console platform Add: NETCO Euless (1) Console (starting Jul 2024) t Grapevine (1) Console (partial year starting Jul 2024) Add: Grand Prairie (1) Console (OP13) (starting 2024) ACITY COUNCIL AGEND Official site of the City of Fort Worth, Texas FORTWORTH Create New From This M&C REFERENCE **M&C 23- 04MOTOROLA SYSTEM DATE: 10/31/2023 NO.: 0905 LOG NAME: UPGRADEAGREEMENT CHANGE ORDER N06 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of an Amendment to the Public Safety Communications System Upgrade Agreement with Motorola Solutions, Inc., with an Increase of $568,390.02 for the Total Cost of the Agreement Not to Exceed $16,832,091.93 Using Houston -Galveston Area Council Contract No. RA05-21 RECOMMENDATION: It is recommended that the City Council authorize the execution of an amendment to the Public Safety Radio Communications System Upgrade Agreement with Motorola Solutions, Inc. with an increase of $568,390.02 for a total cost of the agreement not to exceed $16,832,091.93 using Houston -Galveston Area Council Contract No. RA05-21. DISCUSSION: The City of Fort Worth has established a Public Safety Communications System that currently provides primary and mutual aid communications to more than 150 agencies in North Central Texas. Agencies external to Fort Worth that utilize the system for their primary communications help offset the system costs through user fees and allocations. On February 28, 2023, City Council authorized a contract amendment to Motorola City Secretary Contract (CSC) 46251 through Mayor and Council Communication (M&C) 23-0138. CSC 46251 Change Order 5 was executed March 20, 2023 to increase the total amount of the contract to $16,263,701.89. The Change Order included the removal of several agencies and applied the contractually obligated annual price adjustment based on the Consumer Price Index (CPI). This M&C requests authorization to execute an amendment to Motorola CSC 46251 in the amount of $568,390.02 to add new agencies to the Public Safety Communications System, remove two agencies, and update one agency's subsite and dispatch sites using Houston -Galveston Area Council (H-GAC) Contract No. RA05-21. Upon execution of the contract amendment, the new total amount will be $16,832,091.93. The System Upgrade Agreement pricing will be revised as follows: System Upgrade Agreement Price Year 1 12015 $ 200,210.47 Year 2 12016 $ 568,224.84 Year 3 12017 $ 922,471.11 Year 4 12018 $ 956,952.86 Year 5 2019 $ 1,070,925.86 Year 6 12020 $ 1,078,102.27 Year 7 12021 $ 1,124,522.79 Year I2022 $ 1,151,144.04 Year 9 12023 $ 1,291,151.98 Year 10 2024 $ 1,355,328.83 Year 11 12025 $ 1,361,854.21 Year 12 12026 $ 1,389,385.78 Year 13 12027 $ 1,418,708.65 Year 14 12028 $ 1,453,492.12 Year 15 120291 $ 1,489,616.12 TOTAL 1 1 $ 16,832,091.93 COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: In the event the H-GAC agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid H-GAC agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the H-GAC contract to make purchases authorized by this M&C. The H-GAC agreement is set to expire July 31, 2024. If H-GAC RA05-21 is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. If H-GAC RA05-21 is not extended but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. and with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new H-GAC contract. If this occurs, in no event will the City continue to purchase goods and services under the new agreement for more than three (3) years without seeking Council approval. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council's approval, the existing agreement shall be amended upon execution and expire December 31, 2024, with annual renewals through December 31, 2029. Funding is budgeted in the Other Contractual Services account of the ITS Radio Services Department's Info Technology Systems Fund. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund to support the approval of the above recommendation and execution of the contract amendment. Prior to any expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget I Reference # Amount ID I ID I I I Year (Chartfield 2) FROM Fund Department ' Account ' Project Program Activity Budget ' Reference # ' Amount ID ID Year (Chartfield 2) Submitted for Citv Manaaer's Office bv:. Valerie Washington (6192) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Donlen Ruffin (2017) ATTACHMENTS 04MOTOROLA SYSTEM UPGRADE AGREEMENT CHANGE ORDER NO 6.docx (CFW Internal) FID Table Motorola SUA C06.XLSX (CFW Internal) Form 1295 Certificate 101114261.Ddf (CFW Internal)