HomeMy WebLinkAboutContract 31470 t� a :;iT`r` SECRETARY
,0?,1TRACT NO.
COST REIMBURSEMENT AGREEMENT
BETWEEN
THE FEDERAL BUREAU OF INVESTIGATION (FBI)
AND
The City of Fort Worth
TASK FORCE FILE #
Pursuant to Congressional appropriations, the FBI receives authority to pay overtime for police
officers assigned to the formalized North Texas Joint Terrorism Task Force (NTJTTF) as set
forth below for expenses necessary for detection, investigation, and prosecution of crimes against
the United States. It is hereby agreed between the FBI and the Fort Worth Police Department
located at 350 W. Belknap Street, Fort Worth, Texas 76102,
Taxpayer Identification Number: 75-6000528, Phone Number: 817/877-8075 that:
1. Commencing upon execution of this agreement, the FBI will, subject to availability of
required funding, reimburse the agency for overtime payments made to officers assigned full-
time to the task force.
2. Requests for reimbursement will be made on a monthly basis and should be forwarded to
the FBI field office as soon as practical after the first of the month which follows the month for
which reimbursement is requested. Such requests should be forwarded by a Supervisor of the
agency to the FBI Task Force Squad Supervisor and Special Agent in Charge for their review,
approval, and processing for payment.
3. Overtime reimbursements will be made directly to the agency by the FBI. All overtime
reimbursement payments are made by electronic fund transfer(EFT). An ACH Vendor/
Miscellaneous Payment Enrollment Form must be on file with the FBI to facilitate EFT.
4. Overtime reimbursements will be calculated at the usual rate for which the individual
officer's time would be compensated in the absence of this agreement. However, said
reimbursement, per officer, shall not exceed monthly and/or annual limits established annually by
the FBI. The limits, calculated using Federal pay tables, will be in effect for the Federal fiscal
year running from October 1St of one year through September 30th of the following year, unless
changed during the period. The FBI reserves the right to change the reimbursement limits,
upward or downward, for subsequent periods based on fiscal priorities and appropriations limits.
The FBI will notify the agency of the applicable annual limits prior to October 1St of each year.
5. The number of agency officers assigned full-time to the task force and entitled to
overtime reimbursement by the FBI shall be approved by the FBI in advance of each fiscal year.
Based on the needs of the task force, this number may change periodically, upward or downward,
as approved in advance by the FBI.
OC CO CRA template 5 23104
6. Prior to submission of any overtime reimbursement requests, the agency must prepare an
official document setting forth the identity of each officer assigned full-time to the task force,
along with the regular and overtime hourly rates for each officer. Should any officers change
during the year, a similar statement must be prepared regarding the new officers prior to
submitting any overtime reimbursement requests for the officers. The document should be sent
to the field office for FBI review and approval.
7. Each request for reimbursement will include the name, rank, ID number, overtime
compensation rate, number of reimbursable hours claimed, and the dates of those hours for each
officer for whom reimbursement is sought. The request must be accompanied by a certification,
signed by an appropriate Supervisor of the agency, that the request has been personally reviewed,
the information described in this paragraph is accurate, and the personnel for whom
reimbursement is claimed were assigned full-time to the task force.
8. Each request for reimbursement will include an invoice number, invoice date, taxpayer
identification number(TIN), and the correct banking information to complete the electronic fund
transfer. The necessary banking information is the Depositor Account Title, Bank Account
Number, Routing Number, and Type of Account (either checking, savings, or lockbox). If the
banking information changes, a new ACH Vendor/Miscellaneous Payment Enrollment Form
must be submitted to the FBI.
9. Requests for reimbursement must be received by the FBI no later than December 31"of
the next fiscal year for which the reimbursement applies. For example, reimbursements for the
fiscal year ending September 30, 2005 must be received by the FBI by December 31, 2005. The
FBI is not obligated to reimburse any requests received after that time.
10. This agreement is effective upon signature of the parties and will remain in effect for the
duration of the agency's participation in the task force, contingent upon approval of necessary
funding, and unless terminated in accordance with the provisions herein. This agreement may be
modified at any time by written consent of the parties. It may be terminated at any time upon
mutual consent of the parties, or unilaterally upon written notice from arty tlO
other party at least 30 days prior to the termination date. FORM ND EGALITY:
�D
For The City of Fort [forth F R THE F • ASSISTANT CITY ATTORNEY
Ralph Mendo Chief of Police Date pecial Agen in Charge Date
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Joe ni 4� 123104
istant City Manager COntractl O cer Date
FBI Headquarters
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/8/2005
DATE: Tuesday, February 08, 2005
LOG NAME: 35JTTF REFERENCE NO.: **C-20516
SUBJECT:
Authorize Execution of Contract with the United States Federal Bureau of Investigation for the North
Texas Joint Terrorism Task Force
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a Cost Reimbursement Agreement with the United States Federal
Bureau of Investigation (FBI) to participate in the North Texas Joint Terrorism Task Force by temporarily
assigning a Fort Worth police officer to the task force; and
2. Authorize the Agreement to begin when authorized agents of all parties have signed the Agreement, and
continue until terminated by either party with 30-days notice.
DISCUSSION:
During FY2004, federal funds were appropriated to fund overtime for police officers for detection,
investigation and prosecution of crimes against the United States. The Federal Bureau of Investigation (FBI)
Counterterrorism Division formalized this task force with member agencies eligible to receive overtime
reimbursement up to limits set by the federal pay tables in FY2004-05.
The Fort Worth Police Department (a member agency) currently dedicates one police officer to this effort as
part of the Homeland Security Program of the Crime Control and Prevention District (CCPD). The CCPD
pays that officer's salary and overtime; all reimbursements from the FBI will be credited to the CCPD.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that the Police Department will be responsible for the collection of revenues
under this agreement.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 465085 0359203 $0.00
Submitted for City Manager's Office b Joe Paniagua (6140)
Originating Department Head: Ralph Mendoza (4210)
Additional Information Contact: Susan Alanis (4221)
Lcgname: 35JTTF PaaP 1 of 1