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HomeMy WebLinkAboutContract 53104-A1R4CSC No. 53104-A1R4 FIRST AMENDMENT TO AND FOURTH RENEWAL OF FORT WORTH CITY SECRETARY CONTRACT NO. 53104 This FIRST AMENDMENT TO AND FOURTH RENEWAL OF FORT WORTH CITY SECRETARY CONTRACT NO. 53104 ("Amendment and Renewal") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home -rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and CORLEY CONSULTING, LLC, D/B/A CORLEY PIPES CONSULTING ("Consultant"), a Texas limited liability company, acting by and through its duly authorized President. The City and Consultant are individually and collectively referred to as the "parties." WHEREAS the City and Consultant entered into an agreement for consulting services, the same being identified as Fort Worth City Secretary Contract No. 53104 and having an effective date of October 1, 2019 (the "Agreement"); and WHEREAS the Agreement provides for a one-year initial term with options for up to four, one- year renewal terms; and WHEREAS the Agreement has been renewed through September 30, 2023 (Fort Worth City Secretary Contract Nos. 53104-R1, 53104-R2, and 53104-R3); and WHEREAS the parties wish to renew the Agreement for a fourth and final renewal term, commencing October 1, 2023 and expiring September 30, 2024; and WHEREAS the parties also wish to amend the Agreement to revise the amount of compensation. NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, agree to the following terms: 1. City and Consultant hereby agree to renew and extend Fort Worth City Secretary Contract No. 53104 for a final renewal term of one (1) year, beginning on October 1, 2023 and expiring September 30, 2024. City and Consultant acknowledge and agree that, since October 1, 2023, the parties have operated as if the Agreement were in full force and effect. follows: 2. Section 5 Pavment, Expenses, & Subcontractors of the Agreement is amended to be and read as City will pay Consultant in accordance with the provisions of this Agreement. Total compensation under this Agreement will not exceed Fourteen Thousand, One Hundred Sixty -Six Dollars and 67/100 ($14,166.67) per month. Consultant's travel and expenses shall be included in this monthly amount. However, the City will reimburse Consultant for any expenses related to travel for City officials or staff to Washington, D.C. on official City business in an amount not to exceed Five Thousand Dollars and 00/100 ($5,000.00). No additional amount will be paid by the City for travel or expenses of Consultant. Payments are due and payable by City no later than thirty (30) days from receipt of an invoice from Consultant. Invoices may be emailed to the City's Director of Governmental Relations. All invoices shall indicate if the services were provided by Consultant or First Amendment to and Fourth Renewal of Fort Worth City Secretary Contract No. 53104 OFFICIAL RECORD Page 1 of 3 CITY SECRETARY FT. WORTH, TX a subcontractor. Total compensation under this Agreement shall not exceed One Hundred Seventy -Five Thousand Dollars and 4/100 ($175,000.04) per year. Consultant will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Consultant not specified by this Agreement unless City first approves such expenses in writing. 3. All terms and provisions of City Secretary Contract No. 53104 shall remain in full force and effect throughout the renewal term unless specifically amended herein. This Amendment and Renewal may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. A signature received via facsimile or electronical via email shall be as legally binding for all purposes as an original signature. [signature page follows] First Amend t t d F urth R w l f F rt Worth City S cr t ry C tr ct N. 53104 Page 2 of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Reyne�ec 4, 202313:51 CST) Name: Reyne Telles Title: Chief of Communications Date: December 4, 2023 Approval Recommended: 7�iowtal ,7. �atteYto�r, ,7� By: Thomas J.Patterson, Jr (Dec 4, 2023 10:30 CST) Name: T.J. Patterson, Jr., Esq. Title: Director of Legislative Affairs Government Relations Department Attest: By: Name: Jannette S. Goodall Title: City Secretary CONSULTANT: d4940Rn p _go!�oRt 0 O.ld PVo °=0 PPP as°an�aa54pa Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 7iowtar ,7. Tattei-sm, ,7i- By: Thomas J.Patterson, Jr (Dec 4, 2023 10:30 CST) Name: T.J. Patterson, Jr., Esq. Title: Director of Legislative Affairs Government Relations Department Approved as to Form and Legality: BY Name: Matthew A. Murray Title: Assistant City Attorney Contract Authorization: M&C: 19-0173 / September 24, 2019 Corley Consulting, LLC, d/b/a Corley Pipes Consulting By: Name: Scott Corley Title: President Date: 12/04/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to and Fourth Renewal of Fort Worth City Secret ry Contract N . 53104 Page 3 of 3 12/4/23. 8:18 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 9/24/2019 REFERENCE NO.: **M&C 19-0173 LOG NAME: CODE: C TYPE CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FoRTWORni 02CORLEY PIPES 2019-20 NO SUBJECT: Authorize Execution of a Professional Services Agreement with Corley Consulting, LLC, dba Corley Pipes Consulting, in the Amount of $174,000.00 for Consultation and Representation of the City of Fort Worth on Federal Legislative Issues Before Members of the United States Congress, Officials of Federal Administrative Agencies and the White House Administration (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Corley Consulting, LLC, dba Corley Pipes Consulting, in the amount of $174,000.00 for professional services involving consultation and representation before members of the United States Congress, officials of federal administrative agencies, and the White House Administration. DISCUSSION: The City of Fort Worth (City) retains outside legislative consulting services in the development of a comprehensive and coherent strategic plan for promoting positive outcomes on key legislative, policy and funding issues in Washington, D.C., before the United States Congress, the Executive Branch, and all federal agencies. The proposed Agreement requires Corley Pipes Consulting to provide advice, counsel, liaison, and intervention with those federal agencies that interface with the City and to promote working relationships and goodwill between the City and key staff of those federal agencies when requested by the City. The proposed contract calls for the City to compensate Corley Pipes at a rate of $12,000.00 per month. No additional amount will be paid by the City for travel or expenses of the Consultant. However, the City will pay an amount not exceeding $30,000.00 for any subcontractors Corley Pipes Consulting uses to provide services under the Agreement. Term; Renewal Options- The term of the contract is from October 1, 2019 to September 30, 2020. This Agreement may be renewed for up to four additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. The terms and conditions of this Agreement are subject to re -negotiation upon mutual consent of both parties at the time of renewal. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and the adoption of the Fiscal Year 2020 Budget by the City Council, funds will be available in the Fiscal Year 2020 Operating Budget, as appropriated, of the General Fund and that, prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds. apps.cfwnet.org/counci I_packet/mc_review.asp? I D=27321 &counci ddate=9/24/2019 1 /2 12/4/23. 8:18 AM M&C Review TO Fund Department Account Project Program Activity Budget Reference # ID ID Year (Chartfield 2) FROM Amount Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaqer's Office by: Valerie Washington (6199) TJ Patterson (6168) Originating Department Head: TJ Patterson (6168) Additional Information Contact: Evonia Daniels (7504) ATTACHMENTS Corlev Pipes Form 1295 Certificate 100553825 9-6-19.pdf (CFW Internal) apps.cfwnet.org/counci I_packet/mc_review.asp? I D=27321 &counci ddate=9/24/2019 2/2