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HomeMy WebLinkAboutContract 57413-R2DocuSign Envelope ID: 9E3FD7D4-D116-40A3-82D1-FB986B45098F CSC No. 57413-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 14, 2023 HD Supply Facilities Maintenance LTD Attn: Brent Jaramillo or Whom It May Concern 3400 Cumberland Blvd SE Atlanta, GA 30339 Re: Contract Renewal Notice — 2nd Renewal Cooperative Agreement — MRO Supplies (OMNIA Partners 16154) Contract CSC No. 57413 Contract Amount: $500,000.00 The above referenced contract with the City of Fort Worth, as renewed, expired December 31, 2023. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter (if applicable). Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, ,% 5"f&td ShatabY a rergland Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 DocuSign Envelope ID: 9E3FD7D4-D116-40A3-82D1-FB986B45098F CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH Oana &r%Lh_doff By: Dana Burghdoff (Dec 5, 02317:50 CST) Name: Dana Burghdoff Title: Assistant City Manager Date: APPROVAL RECOMMENDED: G%� Harder By: Christopher Har er (Dec 5. 2023 11:12 CST) Name: Chris Harder Title: Director, Water Department ATTEST: Qd444Vnn a fQtNp! oFo, aa�aa p >o 6N 0 Fg Ov8 °=0 A .�S�s a°nu nezASgad By: Name: Jannette S. Goodall Title: City Secretary CONTRACTORIVENDOR: By: HD Suaaly Facilities Maintenance LTD DOCUSigned by: Name: F rt, 6&& `b16315111111 164bb... Title: vice President, Government Housing Date: 11/14/2023 1 12:58:01 PM EST CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 8�`G Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: 6t )=4k � Name: Jessika Williams Title: Assistant City Attorney AUTHORIZATION: M&C: 22-0210 Date Approved: 3/29/2022 Form 1295 Certification No.: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 3/21/23, 9:01 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 3/29/2022 REFERENCE NO.. CODE: P TYPE: Official site of the City of Fort Worth, Texas FORT WORTH"11_ **M&C 22- LOG NAME: 13PCOOP OP 16154 0210 MRO SUPPLIES TD CITY CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Purchase Agreement with HD Supply Facilities Maintenance LTD. in the Amount of $400,000.00 and Authorize Five Consecutive One -Year Renewal Options for the Same Annual Amount for Maintenance, Repair and Operating Supplies for All City Departments Using OMNIA Partners Cooperative Contract No. 16154 RECOMMENDATION: It is recommended that the City Council authorize a purchase agreement with HD Supply Facilities Maintenance LTD. in the amount of $400,000.00 and authorize five consecutive one-year renewal options for the same annual amount for maintenance, repair and operating supplies for all City Departments using OMNIA Partners Cooperative Contract No. 16154. DISCUSSION: This City-wide Agreement will be used by various departments to purchase maintenance, repair and operating supplies. HD Supply Facilities Maintenance LTD provides operating supplies such as appliances, building materials, hardware, heating, ventilation, and air conditioning (HVAC), cabinets, janitorial supplies, landscaping equipment, motors/pumps, paints, power tools, floor/window, coverings, hospitality supplies, and water/waste water treatment supplies. OMNIA Partners Contract No. 16154 had an initial term through December 31, 2021, amended to end through December 31, 2026. The Request for Proposals for OMNIA Partners Contract No. 16154 was published on August 4, 2016, and responses were opened on September 22, 2016. OMNIA Partners contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. The maximum amount allowed under this agreement citywide will be $400,000.00, however the actual amount used will be based on the need of the department and available budget. This agreement may be renewed for up to five additional one-year terms, in accordance with the terms of the OMNIA Partners Contract. Should OMNIA Partners elect to exercise the renewal option, the City will do the same. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. OMNIA has been competitively bid to increase and simplify the purchasing power of government entities. OMNIA conducted competitive bidding for the contract during August 2016 through Maricopa County, AZ (Request for Proposal 16154-RFP). A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating department's Operating Funds to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. apps. cfwnet.org/counci I_packet/mc_review.asp? I D=29764&cou nciIdate=3/29/2022 1 /2 3/21/23, 9:02AM M&C Review BQN\\ TO Fund Department Account Project Program ' Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Anthony Rousseau (8338) Cynthia Garcia (8285) Taylor Dean (7648) ATTACHMENTS 2022 CiN of Forth Worth Document Complete 24Feb.pdf (CFW Internal) SAMS HD Supply Facilities Maintenance LTD.pdf (CFW Internal) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=29764&cou nciIdate=3/29/2022 2/2