HomeMy WebLinkAboutContract 53262-R3CSC No. 53262-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 3, 2023
Origami Risk LLC
Attn: Legal Dept.
222 N. LaSalle St. Ste# 2100
Chicago, IL. 60601
Re: Contract Renewal Notice
Contract No. CSC No. 53262 (the "Contract")
COOP#: n/a
Renewal Term No. 3: December 20, 2023 to December 19, 2024.
The above referenced Contract with the City of Fort Worth expires on December 19, 2023.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at htti)s://www.fortworthtexas.Rov/departments/finance/purchasiniz.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Katie May
Administrative Assistant
200 Texas Street
Fort Worth, TX, 76102
katherine.mavn fortworthtexas. aov
(817) 392-8894
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
Wl-
By: Valerie Washington(Dec 7, 202312:40 CST)
Name: Valerie Washington
Title: Assistant City Manager
Date: Dec 7, 2023
Origami Risk LLC
By:
Name: Earnest Bentley
Title: _p event, Risk Solutions
Date: November 30, 2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0530
Approved: 06/27/2023
Form 1295: 2023-1027540
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Dec 1, 2023 13:01 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
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Pdpn nEapsabp
By:
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND F°RT`�ORT11
Create New From This M&C
DATE: 6/27/2023 REFERENCE *'M&C 23- LOG NAME: 040RIGAMI RISK SAFETY
NO.: 0530 MODULE FOR RMIS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 53262 with Origami Risk
LLC in the Amount of $216,677.00 for Implementation of Safety Reporting Module for
Fiscal Year 2023 for the Human Resources Department through the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize an amendment to City Secretary Contract 53262 with Origami Risk LLC in
the amount of $216,677.00 for the implementation of a safety reporting module for Fiscal Year 2023 for the Human
Resources Department through the Information Technology Solutions Department.
DISCUSSION:
City Council approved Mayor and Council Communication (M&C) 19-0367 on December 10, 2019 authorizing a service
agreement with Origami Risk, LLC for a Risk Management Information System (RMIS) cloud -based software. The City
executed City Secretary Contract (CSC) 53262 on December 17, 2019 for a five-year agreement in the amount of
$511,925.00.
On July 30, 2021, the City executed CSC 53262 Amendment No. 1 adding a one-time fee of $24,975.00 and three (3)
claims adjusting user licenses and recurring fees of $6,750.00 each.
City Council approved M&C 22-0602 on August 23, 2022 authorizing an amendment to CSC 53262 to add a staging
environment, ongoing support hours, and implement two new data feeds, dashboards and reporting configuration for the
RMIS.
September 22, 2022, the City executed CSC 53262 Amendment No. 2 to add a staging environment for a onetime cost of
$40,141.66 and recurring costs of $34,100.00 for years 2022 and 2023. The annual maintenance amount for support for
Year 4 and Year 5 of the contract is $142,550.00, which is the recurring amounts in the original contract for each year and
the total five-year cost for the contract is $665,492.00.
Risk Management is seeking to enhance the safety culture in the City of Fort Worth by introducing a platform to report
injuries, identify root cause analysis and contributing factors, track corrective and preventive actions, and ultimately reduce
the likelihood of future incidents. The proposed new Origami safety module will allow for employees to report injuries and
illnesses from anywhere in the field via mobile device and streamline the investigation process. It also provides data
analysis insights with dashboards for each department for trending purposes and regulatory statistics reporting. This will
drive the safety division to make training recommendations and focused decisions regarding programs and policies.
This M&C is to request authorization to execute CSC 53262 Amendment No. 3 to add the Origami safety module to the
existing RMIS. Costs for the proposed amendment include $51,667.00 for subscription licenses and hosting fees and
implementation cost of $43,755.00 for Fiscal Year 2023. The amendment will also allow for Fiscal Year 2024 expenses in
the amount of $43,755.00 for the second half of implementation and subscription licenses and hosting fees in the amount
of $77,500.00. The new total amount of the contract will be $882,179.00.
Year M&C 19- CSC 53262- CSC
CSC 53262- CSC 53262-
Proposed
Proposed
Total by
0367 Al 53262-Al
A2 A2
Amendment
Amendment
Year
One-time
Maintenance
Maintenance One-time
Subscription
One-time
Costs
Costs
Costs
2019 $109,625.00
$109,625.001
2020 $99,450.00
2021 $99,450.00 $6,750.00 $24,975.00
2022 $101,700.00 $6,750.00
2023 $101,700.00 $6,750.00
2024
$34,100.00 $40,142.00
$34,100.00 $51,677.00 $43,755.00
$77,500.00 $43,755.00
$99,450.00
$131,175.00
$182,692.00
$237,982.00
$121,255.001
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31157&councildate=6/27/2023 12/1/2023
M&C Review
Page 2 of 2
Total 1 $511,925.001 1 1 1 $665,492.001 1 1 $882,179.00
*All numbers in the table are rounded for reporting purposes
DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN,
in accordance with the applicable Ordinance, because the waiver request is based on the sole source information
provided.
Funding is budgeted in the Human Resources Department's rollup within the Risk Financing Fund.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up
to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as
long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of the amendment and
expire December 20, 2024.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation funds are available in the current
operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2024 Budget by the City Council,
funds will be available in the Fiscal Year 2024 Operating Budget, as appropriated, in the Risk Financing Fund. Prior to an
expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID I I Year I (Chartfield 2)
Submitted for Citv Manager's Office bv: Valerie Washington (6192)
Oriqinatinq Department Head: Kevin Gunn (2015)
Additional Information Contact: Mark Deboer (8598)
ATTACHMENTS
04Authorize Amend to Citv Sec Contract 53262.docx (Public)
Executed Request for Waiver Origami.Ddf (CFW Internal)
FID Table Origami Safetv Module.XLSX (CFW Internal)
Form 1295 Certificate 101055729.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31157&councildate=6/27/2023 12/1/2023