HomeMy WebLinkAboutContract 52437-A2CSC No. 52437-A2
SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 52437
This Second Amendment to Fort Worth City Secretary Contract No. 52437 ("Second
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Mitchell Adding Machine Company, Inc. d/b/a Mitchell Time and Parking ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 52437 beginning June 13, 2019 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase the total compensation amount from $603,574.00 to 041,249.60.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended to increase the amount not to exceed from
$603,574.00 to $741,249.60.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 52437 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By:
William Johnson (D c 18, 202313:05 CST)
Name:
William Johnson
Title:
Assistant City Manager
Date:
Approval Recommended:
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By: Lauren Prieur (Dec 18, 202312:40 CST)
Name: Lauren Prieur
Title: Director, Transportation and Public Works
Attest:
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Mitchell Time and Parking
Name: GaryJ.Ho rbs
Title: President
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Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
Pam. �tc-
Name: Peter Elliott
Title: Parking Manager
Approved as to Form and Legality:
By:
Name: Taylor C. Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-1015
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 52437 Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/28/23 M&C FILE NUMBER: M&C 23-1015
LOG NAME: 20MITCHELL TIME MAINTENANCE AND EQUIPMENT
SUBJECT
(ALL) Authorize Amendments to the Sole Source Contracts with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking to
Increase the Compensation Amount by $173,787.47 for the Purchase of Parking Automation Equipment and Preventative Maintenance Services
RECOMMENDATION:
It is recommended that the City Council authorize amendments to the sole source contracts with Mitchell Adding Machine Company, Inc., dba
Mitchell Time and Parking to increase the total compensation by $173,787.47 for the replacement of existing equipment which is no longer fully
compatible with current technology and for execution of preventative maintenance services.
11 &10111*4103 kqF
On May 21, 2019, Mayor and Council Communication (M&C) C-29130, the City Council authorized two Sole Source Agreements with Mitchell
Adding Machine Company, Inc., dba Mitchell Time and Parking (MTP) for the purchase of parking automation equipment with radio frequency
identification for the Will Rogers Memorial Center (WRMC) Parking System (City Secretary Contract (CSC) No. 52437) and to provide five year
service and preventative maintenance in an amount not to exceed $83,949.49 for the WRMC Parking System and the Houston and Commerce
Street Parking Garages (CSC No. 52436). The contracts from MTP were exempted from competitive bidding requirements because MTP is sole
source provider of the software and related services.
The Transportation and Public Works Department (TPW) recommends increasing the contract amounts with MTP to purchase additional parking
automation equipment and maintenance services for the Houston Street Garage and WRMC in an amount not to exceed $173,787.47.
This includes $137,675.60 for parking automation equipment for the automation of the Houston Street Garage. Therefore, CSC No. 52437 will be
increased from $561,984.00 to $699,659.60. This M&C also includes an amendment to provide a final year of preventative maintenance service
in an amount not to exceed $36,111.87 for the WRMC and the Fort Worth Convention Center Parking Systems. Therefore, CSC No. 52436 will be
increased from $83,949.49 to $120,061.36. The total amount, as authorized by Council including this M&C, between both CSC No. 52436 and
CSC No. 52437, as amended, will not exceed $819,720.96. See table below.
VCSC no. Current Contract Amount Increased Amount New Contract Amount
(52437 $ 561,984.00 $ 137,675.60 $ 699,659.60
(52436 $ 83,949.49 $ 36,111.87 $ 120,061.36
173,787.47 $ 819,720.96
The new parking automation system will allow for a number of significant improvements in serving the customer, including seamless automatic
updates with no need for on -site software or server maintenance; a built-in call center which can greatly enable customer support options; use of
frictionless credentials for entry and exit and also able to process mobile payments through the use of QR codes.
Both CSC No. 52436 and 52437 were effective upon signature on June 13, 2019 for a five-year term. Accordingly, both agreements are set to
expire on June 13, 2024.
Funding is budgeted in the Transportation & Public Works Department's Municipal Parking Fund and in the Municipal Parking Residuals Fund for
the HSG Upgrade MTC project.
This agreement is in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating & capital budgets, as previously appropriated, in the Municipal
Parking Fund and in the HSG Upgrade MTC project within the Municipal Parking Residuals fund to support the approval of the above
recommendation and execution of the contract amendment. Prior to any expenditure being incurred, the Transportation and Public Works
Department have the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Lauren Prieur 6035
Additional Information Contact: Martin Phillips 7861
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FORTH
To -
COUNCIL ACTION: Approved on 5/21/2019 - Ordinance Nos. 23671-05-2019 and 23672-05-2019
20WILL ROGERS
REFERENCE ** MEMORIAL CENTER
DATE: 5/21/2019 NO.: C-29130 LOG NAME: PARKING SYSTEM
UPGRADE
CODE: C TYPE: CONSENT PUBLIC NO
NO
SUBJECT: Authorize Sole Source Agreements with Mitchell Adding Machine Company, Inc., dba
Mitchell Time and Parking in a Total Amount not to Exceed $645,933.49 for the Purchase
of Parking Automation Equipment with Radio Frequency Identification Technology to
Enable the Consolidation of the Parking Systems of the Dickies Arena and the Will Rogers
Memorial Center and to Provide Preventative Maintenance at City Parking Facilities,
Authorize an Agreement with RPGA Design Group Inc., in an Amount Not to Exceed
$11,000.00 to Redesign Driving Lanes to Accommodate the Automation Equipment at Will
Rogers Memorial Center, and Adopt Appropriation Ordinances (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize sole source agreements with Mitchell Adding Machine Company, Inc., dba Mitchell Time
and Parking for a total amount not to exceed $645,933.49 for the purchase of parking automation
equipment with radio frequency identification technology to enable the consolidation of the parking
systems of the Dickies Arena and the Will Rogers Memorial Center and to provide preventative
maintenance at City parking facilities for the Transportation and Public Works Department;
2. Authorize an agreement with RPGA Design Group Inc., in an amount not to exceed $11,000.00 to
redesign driving lanes to accommodate the automation equipment at Will Rogers Memorial Center;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of $656,933.49 in the Municipal Parking Fund (54501), from available funds in the Municipal
Parking Fund's net position;
4. Authorize a transfer in the amount of $656,933.49 from the Municipal Parking Fund (54501) to the
Municipal Parking Capital Project Fund (54502); and
5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of $656,933.49 in the Municipal Parking Capital Project Fund (54502), from the Municipal
Parking Fund (54501) for the purchase of parking automation equipment for Will Rogers Memorial
Center, preventative maintenance at City parking facilities, and to redesign the driving lanes at Will
Rogers Memorial Center.
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The Transportation and Public Works Department (TPW) recommends entering into sole source
agreements with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking (MTP) to
purchase parking automation equipment with Radio Frequency Identification Technology (RFID) for
an amount not to exceed $561,984.00 for the Will Rogers Memorial Center (WRMC) Parking System
and to provide five year service and preventative maintenance in an amount not to exceed
$83,949.49 for the Will Rogers Memorial Center Parking System and the Houston and Commerce
Street Parking Garages. The total amount with MTP will not exceed $645,933.49.
TPW also recommends entering into an agreement with RPGA Design Group Inc., for $11,000.00 for
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27007&councildate=5/21/2019 1/27/2020
M&C Review Page 2 of 2
the redesign of the West Lot in the WRMC Parking System.
The total for all these improvements is $656,933.49. The system improvements will allow for a
seamless integration of city parking assets with the new Dickies Arena in addition, automation will
assist the city in ensuring financial integrity.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
TPW and approved by the MWWBE Office, in accordance with the MWBE or BIDE Ordinance, because
the MWBE Waiver is based on the sole source information provided to the MWWBE Office by TPW s
project manager.
The procurement from MTP is exempted from competitive bidding requirements because it is a
purchase of software and related services for which MTP is the exclusive owner and provider, as
authorized by Section 252.022 of the Local Government Code. Only MTP's software is compatible
with the City's existing Amano McGann software system. RPGA Design Group, Inc. is one of five
firms selected to perform architectural services through the City's Annual Architectural Service
Agreement (M&C C-27982).
This agreement is in All Council Districts.
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The Director of Finance certifies that funds are available in the Municipal Parking Fund Reserve Cash
Balance, and that prior to transfer an expenditure being made in the Municipal Parking Capital Fund,
the Parking Fund has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID I I I Year I (Chartfield 2)
FROM
Fund I Department I Account Project
ID ID
Submitted for Citv Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
g Y g
Year (Chartfield 2)
MTP Form 1295 Redacted.pdf
parking ord A01.docx
parking ord A02.docx
RPGA Form 1295 Certificate Redacted.0f
Signature: KBE
Email: Katherine.Cenicola@fortworthtexas.gov
Susan Alanis (8180)
Steve Cooke (5134)
Tanya Brooks (7861)
http://apps.cfwnet.org/council_packetlmc review.asp?ID=27007&councildate=5/21/2019 1/27/2020
FORT WORTH.
Routing and Transmittal Slip
Transuortation & Public Works Department
DOCUMENT TITLE: Second Amendment to CSCO 52347
For: To increase the total compensation amount from $603,574.00 to $741,249.60 for the
replacement of existing equipment which is no longer fully compatible with current technology.
M&C: 23-1015 CPN:
CSO:
52347
Date:
To:
Name
Department
Initials
1.
Peter Elliott
TPW- Signature
2.
Lora Carosielli
TPW- Initial
3.
Chelsea St. Louis
TPW- Initial
CSL
4.
Martin Phillips
TPW- InitialP
5.
Lauren Prieur
TPW- Signature
6.
Taylor Paris
Law- Signature
T P -12
7.
William Johnson
CMO- Signature
8.
Ronald Gonzalez
CMO- Initial
KC
9.
Jannette Goodall
CMO- Signature
10.
Allison Tidwell
CMO
11.
Charles Yarbro
TPW
DOC#:
Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: []YES ®No
RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs