HomeMy WebLinkAboutContract 54227-R3CSC No. 54227-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
December 5, 2023
Level 3 Telecom Holdings, LLC
Attn: Legal Dept
1025 Eldorado Boulevard
Broomfield CO 80021
Re: Contract Renewal Notice
Contract No. CSC No. 54227 (the "Contract")
Renewal Term No. 3: March 18, 2024 to March 17, 2025
The above referenced Contract with the City of Fort Worth expires on March 17, 2024 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City_
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin imnediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with ,your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at littvs://www.foi-tworthtexas.aov/devarnuents/finance/vlurcliasiu2.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone nu niber listed below.
Sincerely,
Katie May
Administrative Assistant
200 Texas Street
Fort Worth, TX, 76102
katherine.mav ( fortworthtexas.a_ ov
(817) 392 - 8894
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
Valerie Washington (Dec 19, 2023 16:42 CST)
By:
Name: Valerie Washington
Title: Assistant City Manager
Date: Dec 19, 2023
Vendor: Level 3 Telecom Holdings, LLC
AOv_,_✓_ �iu'y
By: Alen Khania (Dec 13, 202316:23 MST)
Name: Alex Khanin
Title: Manager Offer Management
Date: Dec 13, 2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By. ._.. _
Name: Kevin Gtmn
Title: Director, IT Solutions
Approved as to Form and Legality:
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 20-0389
Approval Date: 06/16/2020
Form 1295: 2020-625-423
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including emstuing all
performance and reporting requirements.
By: BobbyL , 202311:28 CST)
Name: Bobby Lee
Title: Sr. IT Solutions Manager
City Secretary: 4F FOR?add
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ago o=d
daaIl nEXp5eq
By:
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
CITY OF FORT WORTH
Final Audit Report
Re n ewa 1 3
2023-12-13
Created: 2023-12-13
By: Casey Lohner (casey.lohner@lumen.com)
Status: Signed
Transaction ID: CBJCHBCAABAAMVE9KQclf_EL2juJVSpeSKh5EEETtVXu
"CITY OF FORT WORTH _ Renewal 3" History
Document created by Casey Lohner (casey.lohner@lumen.com)
2023-12-13 - 10:44:39 PM GMT
Document emailed to stephen.arneson I @lumen.com for signature
2023-12-13 - 10:45:49 PM GMT
Email viewed by stephen.arneson1@lumen.com
2023-12-13 - 11:21:13 PM GMT
Signer stephen.arneson1 @lumen.com entered name at signing as Alex Khanin
2023-12-13 - 11:23:56 PM GMT
Document e-signed by Alex Khanin (stephen.arneson1 @lumen.com)
Signature Date: 2023-12-13 - 11:23:58 PM GMT - Time Source: server
Agreement completed.
2023-12-13 - 11:23:58 PM GMT
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M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND F` H
Create New From This M&C
DATE: 6/16/2020 REFERENCE **M&C 20- LOG NAME: 04LEVEL 3 VOICE AND
NO.: 0389 INTERNET SERVICES
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: Ratify Expenditures and Authorize the Execution of an Agreement with Level 3 Telecom
Holdings, LLC Using a Cooperative Agreement for Continued Telecommunications
Services at an Annual Cost of $423,329.13 and Authorize Four Annual Renewal Options
(ALL COUNCIL DISTRICTS)
IA0101�,ILyi1211!117_111191►P
It is recommended that the City Council:
1. Ratify expenditures in the amount of $659,300.07 incurred by the City of Fort Worth for 19
months from December 1, 2018 through June 23, 2020 for internet circuits and telephone
services; and
2. Authorize the execution of an agreement with Level 3 Telecom Holdings, LLC for
telecommunication services for the Information Technology Solutions Department, using a
General Services Administration Contract, at an annual cost of $423,329.13 with four annual
renewal options.
DISCUSSION:
On December 1, 2015, City Council approved M&C C-27542 which authorized a 3-year extension to
City Secretary Contract No. 42303 with Level 3 Telecom Holdings, LLC. The M&C expired on
November 30, 2018. Since that time, the Information Technology Solutions Department (ITS) has
pursued a new multi -year agreement while the existing contract rolled into month -to -month coverage.
ITS staff have continued to remit payment on monthly invoices to ensure continuity of services. Staff
request that Council ratify expenditures in the amount of $659,300.07.
The General Services Administration Contract No. (GSA) GS-35F-0426R offers fixed discounts. Staff
reviewed the pricing and found it to be fair and reasonable.
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies any state law requiring that the local government seek competitive bids for
purchase of the item. The GSA contract was competitively bid to increase and simplify the purchasing
power of government entities across the State of Texas.
A MBW/SBE goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
In order for the agreement to align with the City's Fiscal Year, adoption of this Mayor and Council
Communication (M&C) technically authorizes (i) a series of purchase agreements, each of which will
align to the terms of the respective cooperative contract to ensure legal authority exists for the
contract, and (ii) an annual spend amount, future years of which would be subject to City Council
appropriation. In the event that a acoperative agreement is not renewed, staff would cease making
purchases at the end of the last purchase agreement coinciding with the valid cooperative agreement.
If the City Council were to not appropriate funds for a future year, staff would cease making purchases
when the last appropriation expires, regardless of whether the then -current purchase agreement has
expired. If the cooperative contract is extended, this M&C authorizes the City to purchase similar
products and services under the extended contracts. If the cooperative contracts are not extended, but
a new cooperative contract is executed with Level 3 Telecom Holding, LLC. with substantially similar
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27958&councildate=6/16/2020 12/15/2023
M&C Review
Page 2 of 2
terms as the previous cooperative contract, this M&C authorizes the City to purchase the products
under the new cooperative contracts.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
The current term of the GSA contract is set to expire on March 17, 2025. Upon Council approval, the
new purchase agreements will shall become effective and expire on March 17, 2021 in accordance
with the GSA contract.
This agreement may be renewed for up to four (4) one (1) year renewals in accordance with the terms
of the GSA Contract No. GS-35F-0426R or applicable successor contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the General Fund to support the approval of the above recommendations and
execution of the agreement. Prior to any expenditure being incurred, the Information Technology
Solutions Department has the responsibility to validate the availability of funds.
TO
Fund
Department Account
Project
Program Activity Budget
Reference # Amount
ID
ID
Year
(Chartfield 2)
FROM
Fund Department
Account
Project
Program
Activity Budget
Reference # Amount
ID
ID
Year
(Chartfield 2)
Submitted for Citv Manager's Office bv:
Valerie Washington (6192)
Oriclinatina Department Head:
Kevin Gunn (2015)
Roger Wright (2230)
Additional Information Contact:
Anabelle Pannell (8461)
ATTACHMENTS
04LEVEL 3 VOICE AND INTERNET SERVICES funds avail.docx (CFW Internal)
FID Template Century Link.xlsx (CFW Internal)
Level 3 1295 Form 6.1.2020.Ddf (CFW Internal)
SAMs Report 5.27.20 Level 3.r)df (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27958&councildate=6/16/2020 12/15/2023